Competitive price quotes must be obtained for purchases whose value exceeds $25,000.
Prior to making any purchase whose value is between $25,001 and $100,000, departments must collect and compare price quotations for the good or service from at least three suppliers. These price quotations must be recorded on a Quotation Evaluation Form (PDF) that is submitted with the requisition.
Request for Proposal (RFP)
A Request for Proposal (RFP) process must be conducted by Purchasing Services in partnership with the requesting department for purchases or leases whose value exceeds $100,000, regardless of contract term.
The Guidelines for an RFP Process (PDF) describes the process and its requirements in more detail.
For questions regarding current or future RFPs, please contact the Purchasing & Contracting Specialist responsible for the applicable good or service.
Non-Competitive Purchases (Single/Sole Source)
In cases where it is not possible to obtain competitive pricing (e.g., only one supplier provides a given product or service), departments must submit a Single/Sole Source Justification Form (PDF) to Purchasing Services to request approval of a non-competitive purchase. Examples of appropriate non-competitive purchase categories include, but are not limited to: electric utilities, Apple computers direct from manufacturer, current consortia agreements, and State of Vermont contracts.
Policies & UOPs
- Automobile Rental (PDF)
- Business Meals, Hospitality, and Amenities (PDF)
- Contract Approval and Signatory Authority (PDF)
- Employee vs. Independent Contractor (PDF)
- Movable Equipment (PDF)
- Purchase or Lease, Contract Approval, and Signatory Authority of Goods & Services (PDF)
- Professional Consulting Services (PDF)
- Travel (PDF)
- More finance & business policies & UOPS
- Employee vs. Independent Contractor Determination
- New Supplier W-9 (Word) (UVM authentication required)
- Quotation Evaluation (PDF)
- Services Agreement template (Word)
- Services Agreement for Photography/Videography/Web Design (Word)
- Single/Sole Source Justification (PDF)
- Speaker Engagement Letter template (Word)
- Virtual Speaker Engagement Letter template (Word)
- UVM VT Sales Tax Exemption (PDF)
- More finance-related forms