Division of Finance & Administration

Staples Office Supply Contract

Staples Business Advantage is UVM's mandated office supply provider

Here are some contract highlights:

Small online orders $20.00-$49.99 can be placed with no additional fee (or discount)
Online orders $50.00 and up will receive an instant 15% discount upon checkout
100% recycled copier paper #620014 (cases) and #620016 (single reams) are contracted at special rates and reflect UVM’s sustainability goals
Deep discounts on UVM’s most frequently purchased items, including environmentally friendly green products in support of UVM’s sustainability goals
Dedicated Account Representatives for UVM’s customer service needs

Setting up a new Staples Advantage user account

New users must be set up under UVM’s master account by our Staples Advantage Customer Success Consultant. Email requests to Marie Bouffard in Purchasing Services and Jason Shaw at Staples Advantage. Include the full address for deliveries, including room number and phone. Also identify any employees in the department whose accounts should be deactivated.

Three ways to place an order (contracted items provide the best pricing for UVM)

Online - the preferred method. You must use your UVM PurCard when ordering online. To create an online account, contact our Customer Success Consultant mentioned above, and they will create a user profile for you after obtaining your phone number, email, and shipping address.
Purchase orders - Purchase orders are used when a large order above UVM PurCard limits must be placed with Staples. Please provide a Staples quote for any purchase at this level. Contact our Customer Success Consultant mentioned above, who can assist you in acquiring a quote.
In-Store - Your UVM PurCard is not automatically registered for shopping at local stores. New in November 2021, you must add a unique phone number (one that you will use in-store as an account ID) to your Staples Advantage user profile. Find more directions here (PDF). Upon checkout at the store, provide your unique phone number. You will also need to present UVM’s tax-exempt certificate (PDF) at each checkout to ensure our tax exemption on your purchase.

Paper

The University of Vermont is committed to purchasing recycled copier paper in support of our campus sustainability goals.
Stay green and save money by purchasing 100% recycled paper through our Staples contract. Items #620014 (cases) and #620016 (reams) are at special contracted prices.

Staples will refund your money if you are not satisfied with this 100% recycled paper. Not only is it the best deal on paper, you'll also help reduce the University's carbon footprint!

Delivery & Shipping Information

Departments are encouraged to place larger orders to help eliminate frequent deliveries. Staples drivers deliver all Staples Advantage orders to offices on campus Monday - Wednesday and Friday.
If no one is available to sign for receipt, the container and order contents will be left. Any discrepancy should be brought to our Staples Advantage representative's attention.
If your order has not been delivered, you can check on-line to determine if the shipment has shipped. Contact our Staples Advantage representative (see above) with questions.

Home Delivery of Staples Business Advantage Orders

To set up home delivery of required supplies from Staples, departmental Purcard holders should email requests to Marie Bouffard in Purchasing Services or Staples Advantage Customer Success Consultant Jason Shaw with the home addresses needed under the department account. Each ship-to address needs to be a separate order.

All orders shipped to a home address will be reviewed and approved by Purchasing Services. Questions should be directed to Marie Bouffard.

Exclusions

Computers may NOT be purchased using the office supply contract. Please contact the UVM Computer Depot.
Furniture may be purchased through the Business Interiors by Staples or other UVM contracted furniture suppliers.
Toner Cartridge Recycling: Staples accepts all used empty cartridges and toner for recycling regardless of brand. These can be given to your Staples driver the next time a delivery is made to your unit. Used empty cartridges and toner can also be sent via Campus Mail to UVM Recycling at 248 East Avenue. Please place in original packaging, if possible. Small items can be placed in campus Techno Trash bins. See UVM Recycling.

Any questions regarding the Office Supply Contract or procedures should be directed to Purchasing Services at 656-4183.

Purchasing & Contracts Overview