The University closes each accounting period following a month-end close process in PeopleSoft Financials. Prior to the close process, financial and business managers should be cognizant of the month-end procedures and tasks in both PeopleSoft Financials and PeopleSoft HR for which they are responsible. Details can be found in the Monthly Business Processes User Guide (PDF).

One of the most critical tasks in the month-end procedures is timely submission and approval of journal entries. All journals for an accounting period must be created, submitted, approved and posted within five business days of the last day of the period. Reminder notices will be sent by Financial Reporting and Accounting Services for journals that have not been submitted or are subject to deletion upon final close to the person who initiated a journal (identified by the user ID on the journal).

It is individual users’ responsibility to resolve journal and budget check errors, submit journals for approval by Noon on the third business day following the period end and to follow up with the central approver either in Financial Reporting and Accounting Services or Sponsored Project Administration to avoid the journal rolling into the new accounting period or being deleted. Guidance on these journal-related items can be found in the Journal Entry User Guide (PDF). Dates and deadlines can be found in the table below and online.

Monthly Business Processes User Guide (PDF)

Monthly Closing Dates & Deadlines


UVM FY20 Monthly Closing
Month Last business day of the month Last business day to submit journals for prior month Period closed date
July 31 Noon, 8/5/19 8/7/19
August 30 Noon, 9/5/19 9/9/19
September 30 Noon, 10/3/19 10/7/19
October 31 Noon, 11/5/19 11/7/19
November 29 Noon, 12/4/19 12/6/19
December 23 Noon, 1/6/20 1/8/20
January 31 Noon, 2/5/20 2/7/20
February 28 Noon, 3/6/20 3/6/20
March 31 Noon, 4/3/20 4/7/20
April 30 Noon, 5/5/20 5/7/20
May 29 Noon, 6/3/20 6/5/20
June 30

7/9/20 - departmental journals
7/10/20 - Dean's offices & central admin

7/15/20

Dates are tentative - subject to change

UVM FY19 Monthly Closing
Closed dates corrected 9/12/18
Month Last business day of the month Last business day to submit journals for prior month Period closed date
July 31 Noon, 8/6/18 8/7/18
August 31 Noon, 9/6/18 9/10/18
September 28 Noon, 10/3/18 10/5/18
October 31 Noon, 11/5/18 11/7/18
November 30 Noon, 12/5/18 12/7/18
December 21 Noon, 1/4/19 1/8/19
January 31 Noon, 2/5/19 2/7/19
February 28 Noon, 3/5/19 3/7/19
March 29 Noon, 4/3/19 4/5/19
April 30 Noon, 5/3/19 5/7/19
May 31 Noon, 6/5/19 6/7/19
June 28

Noon, 7/9/19 - departmental journals
7/10/19 - Dean's offices & central admin

7/15/19