Notice to our Suppliers of Fraudulent Quote Request/Purchase Order Scam
There is an on-going nationwide email scam targeting vendors by using fake university purchase orders. The scam involves requests for product quotations using fraudulent credit applications that purport to originate from universities. The orders being attempted are usually quite large and involve highly resalable items.
If an order is received by email, please alert your staff to hover over the address to see if it was sent from an address that contains UVM's domain “@uvm.edu.”
In addition, please confirm the address for any suspicious or large dollar orders with the University. Orders placed by the University of Vermont are shipped to a campus or other official address.
We value our relationships with our suppliers and wish to limit instances of victimization by this scam. Should you receive what appears to be a suspicious request, please forward the email to purchasing@uvm.edu for verification of the email's legitimacy before responding to the email or fulfilling the order.
All UVM personnel are required to follow University purchasing and procurement policies and procedures to ensure that quality and service standards are met and to provide accountability for University expenditures.
If you have questions about the following transactions/processes, please contact the applicable department.
| Email Purchasing Services for: | Email Disbursement Center for: |
|---|---|
|
|
Purchasing Updates
New Services Agreement Templates
New! We have created a specialized Technology Services Agreement Template (Word) for technology, technology consultation, web hosting, web design, software design and implementation, and hosting or processing UVM data services. This agreement will be required for these services regardless of the dollar amount.
New! The Photography/Videography/Web Design Services Agreement has been replaced by the Visual Media Services Agreement Template (Word). The Visual Media Agreement is a specialized services agreement for visual media, photography, videography, artwork, and illustration services regardless of the dollar amount.
Same! When a specialized services template does not apply, services will continue to go on our Services Agreement Template (Word) for amounts greater than $1,000.
New Dollar Thresholds for Footprints Review
If no changes are made to the templates other than the highlighted sections, the dollar-level threshold for Footprint contract review has been increased from $5,000 to greater than $10,000 for the Services Agreement (Word) and Visual Media Services Agreement (Word) templates.
For the new Technology Services Agreement (Word) template, review in our Footprints contract system is always required, regardless of the dollar amount. See our revised Services Agreement Template Instructions (PDF) for more details.
_______________________________________________________________________
* It is always best practice to use the most current forms and instructions directly from our Purchasing website for each use, as forms are updated regularly without notice to campus. Contact purchasing@uvm.edu with any questions.