How to keep frequently touched areas like multi-function printers (MFP) units clean and safe

(recommendations from SymQuest)

To clean MFP touch screens:

  • Don’t use bleach, harsh cleaning chemicals or sprays that can damage the screen and protective coating. Alcohol that is a minimum of 70% isopropyl is recommended, or sanitizing wipes. If using alcohol from a container, apply to a clean paper towel or cleaning cloth first.
  • Gently wipe the display and exterior surfaces using care to avoid getting any moisture in any openings. Wipe exterior covers and any covers that can be opened, cleaning around those grab areas or handles, i.e., paper trays, front door, side doors, document feeder covers.
  • Gently dry the device with a soft cloth, ensuring any extra moisture is removed.

SymQuest Group field support representatives will be using healthy habits when working in your work environment, which includes, washing frequently, staying away if they don’t feel well, checking to make sure you want them onsite to repair your equipment and cleaning touch screens before and after they leave from a service call.
See more tips from SymQuest.


Important information for our campus suppliers

As you may know, the University of Vermont is limiting student and business functions by decreasing individuals allowed on campus. As such, the procure-to-pay essential functions are being maintained by a reduced staff. Our response time to supplier requests and inquiries may increase during this timeframe and we thank you for your patience in advance. More information here:

If you have a scheduled delivery, product installation, or a regular maintenance service call on campus, please be sure to contact the originating department in advance to confirm someone will be available and the office building will be accessible. As stated previously there are simple steps you can take to help us get your payments to you:
  • In order to ensure your payment during this time, we ask all of our suppliers to engage in invoicing the University electronically, by sending PDFs directly to the Disbursement Center Accounts Payable team at If you currently send paper invoices to individual departments, we ask you to remit PDF versions to those departments for processing.
  • Signing up for an ACH payment (Word) will ensure you receive payments from the University if you electronically send us your invoices as well. This form should be sent to the Disbursement Center via secure file transfer to

For those suppliers who are not signed up for ACH payments and are invoicing us electronically and would like to receive a paper check  as form of payment, please be advised there will be a delay in producing and mailing paper checks until the University returns to normal operations.

The Purchasing & Contracts and Disbursement Center/Accounts Payable web pages will provide regular updates on any service impacts to UVM’s suppliers.

Home Delivery of Staples Orders 04/08/20

UVM is allowing home delivery of required supplies from Staples during Vermont's “Stay Home, Stay Safe” period. To set up a home delivery address, department Purcard holders should email requests to Cindy Kinney at Staples with the home addresses needed under the department account. Each ship-to address needs to be a separate order. Orders of $50.00 and up will receive an instant 14% discount upon checkout. Small orders $20.00-$49.99 can be placed with no additional fee (or discount). Shipping on all orders is free.

All orders shipped to a home address will be reviewed and approved by Purchasing Services. Questions should be directed to Marie Bouffard.

Please remember that Staples is the University’s mandated office supplies provider.


UVM's purchase order process is administered by the Purchasing Services department within University Financial Services (UFS). Purchasing Services is responsible for establishing, providing oversight of, and ensuring compliance with all University procurement requirements. The Purchasing team helps faculty and staff identify, select, and acquire needed goods and services as economically as possible. All University personnel are required to follow University purchasing and procurement policies and procedures to ensure that quality and service standards are met and to provide accountability of University expenditures.

Purchasing News

Updated Speaker Agreement and Services Templates 03/16/20

New Service Agreements and Speaker Engagement Letters are now available and are REQUIRED to be used for all requests starting immediately. The force majeure language has been updated to better ensure we are reducing the University’s risk exposure.
If any templates are submitted with the old version, departments will be asked to resubmit and the review process may be delayed.

Lowe's 7% Discount Now Available - 10/10/19

Purchasing Services has negotiated with Lowe's a new 7% in-store discount for UVM purchases. Purchasers will use a key fob at the time of purchase to receive the discount. High-volume users will be provided with a departmental fob. Fobs are also available for single use and can be signed out for a 2-hour block through the Purchasing Services office or the Disbursement Center. This offer is available at both the Essex and South Burlington locations. At the Lowe’s checkout, scan the fob, provide UVM’s Account # 802-656-3131 for tax exemption to the cashier and use your PurCard to maximize UVM's purchasing power - which impacts future discounts and benefits.

New Purchasing Contract Review Process Available

The new process to initiate the review of any non-IT contracts in now available through our Footprints system. Non-IT contracts are those (e.g., service agreements, quotes, estimates, proposals, terms and condition documents, etc.) that are currently sent directly to Contract Analyst Wendy Spargo or Purchasing for review. See Contract Review for more information

Local Moving Services Contracts - 7/19/19

UVM has signed contracts for local moving services and storage with Action Moving & Storage and Vermont Moving & Storage. Both companies offer the lowest rates in the area for moving services, warehouse storage, and packing materials.

New Purchasing Contract Review Process now available

  • Action Moving & Storage, Carl LaRoe, 802-893-1234
  • Vermont Moving & Storage, Jennifer Morway, 802-655-6683

Airgas Supply price updates - 7/18/19

Due to changing market conditions and product availability there will be a price increase on Helium products ordered from Airgas Supply. These new prices go into effect 8/1/19. Please refer to the contracted supplier list (Excel) for the updated prices.

Vermont Tent Company Contract - 7/17/19

UVM has partnered with Vermont Tent Company as our mandated tent supplier for Chittenden County. Under this contract, Vermont Tent is extending a 12% discount on all orders. The 12% discount extends to all items purchased or rented, but excludes special orders and fees for labor, delivery, damage waivers, fuel, and permits. Contact Marie Bouffard in Purchasing Services or Mike Lubas at Vermont Tent Company.

Uniform Guidance Purchasing Requirements on Sponsored Projects

Effective July 1, 2018, all purchases between $10,001 and $25,000 directly charged or transferred to a Sponsored Project (GCA01) require a minimum of two quotes from different suppliers prior to the purchase, unless using an approved contracted supplier or the purchase is deemed a single/sole source.

If two quotes are not obtained, the charge will not be allowed on a sponsored project as a direct charge or cost transfer from other funds, and the PI's department or the Dean’s office will be responsible for covering the expense.


Whom to Contact with Questions

If you have questions about the following transactions/processes, please contact the applicable department.

Email Purchasing Services for...


Contact Purchasing Services
205 Waterman
85 South Prospect Street
Burlington, VT 05405