As you may know, the University of Vermont is limiting student and business functions by decreasing individuals allowed on campus. As such, the procure-to-pay essential functions are being maintained by a reduced staff. Our response time to supplier requests and inquiries may increase during this timeframe and we thank you for your patience in advance.
If you have a scheduled delivery, product installation, or a regular maintenance service call on campus, please be sure to contact the originating department in advance to confirm someone will be available and the office building will be accessible.
As stated previously there are simple steps you can take to help us get your payments to you:
- In order to ensure your payment during this time, we ask all of our suppliers to engage in invoicing the University electronically, by sending PDFs directly to the Disbursement Center Accounts Payable team at firstname.lastname@example.org. If you currently send paper invoices to individual departments, we ask you to remit PDF versions to those departments for processing.
- Signing up for an ACH payment (Word) will ensure you receive payments from the University if you electronically send us your invoices as well. This form should be sent to the Disbursement Center via secure file transfer to email@example.com.
For those suppliers who are not signed up for ACH payments and are invoicing us electronically and would like to receive a paper check as form of payment, please be advised there will be a delay in producing and mailing paper checks until the University returns to normal operations.
UVM's purchase order process is administered by the Purchasing Services department within University Financial Services (UFS). Purchasing Services is responsible for establishing, providing oversight of, and ensuring compliance with all University procurement requirements. The Purchasing team helps faculty and staff identify, select, and acquire needed goods and services as economically as possible. All University personnel are required to follow University purchasing and procurement policies and procedures to ensure that quality and service standards are met and to provide accountability of University expenditures.