UVM's purchase order process is administered by the Purchasing Services department within University Financial Services (UFS). Purchasing Services is responsible for establishing, providing oversight of, and ensuring compliance with all University procurement requirements. The Purchasing team helps faculty and staff identify, select, and acquire needed goods and services as economically as possible. All University personnel are required to follow University purchasing and procurement policies and procedures to ensure that quality and service standards are met and to provide accountability of University expenditures.
Lowe's 7% Discount Now Available - 10/10/19
Purchasing Services has negotiated with Lowe's a new 7% in-store discount for UVM purchases. Purchasers will use a key fob at the time of purchase to receive the discount. High-volume users will be provided with a departmental fob. Fobs are also available for single use and can be signed out for a 2-hour block through the Purchasing Services office or the Disbursement Center. This offer is available at both the Essex and South Burlington locations.
At the Lowe’s checkout, scan the fob, provide UVM’s Account # 802-656-3131 for tax exemption to the cashier and use your PurCard to maximize UVM's purchasing power - which impacts future discounts and benefits.
New Purchasing Contract Review Process Available
The new process to initiate the review of any non-IT contracts in now available through our Footprints system. Non-IT contracts are those (e.g., service agreements, quotes, estimates, proposals, terms and condition documents, etc.) that are currently sent directly to Contract Analyst Wendy Spargo or Purchasing for review. See Contract Review for more information
Local Moving Services Contracts - 7/19/19
New Purchasing Contract Review Process now available
- Action Moving & Storage, Carl LaRoe, 802-893-1234
- Vermont Moving & Storage, Jennifer Morway, 802-655-6683
Airgas Supply price updates - 7/18/19
Due to changing market conditions and product availability there will be a price increase on Helium products ordered from Airgas Supply. These new prices go into effect 8/1/19. Please refer to the contracted supplier list (Excel) for the updated prices.
Vermont Tent Company Contract - 7/17/19
UVM has partnered with Vermont Tent Company as our mandated tent supplier for Chittenden County. Under this contract, Vermont Tent is extending a 12% discount on all orders. The 12% discount extends to all items purchased or rented, but excludes special orders and fees for labor, delivery, damage waivers, fuel, and permits. Contact Marie Bouffard in Purchasing Services or Mike Lubas at Vermont Tent Company.
Uniform Guidance Purchasing Requirements on Sponsored Projects
Effective July 1, 2018, all purchases between $10,001 and $25,000 directly charged or transferred to a Sponsored Project (GCA01) require a minimum of two quotes from different suppliers prior to the purchase, unless using an approved contracted supplier or the purchase is deemed a single/sole source.
If two quotes are not obtained, the charge will not be allowed on a sponsored project as a direct charge or cost transfer from other funds, and the PI's department or the Dean’s office will be responsible for covering the expense.
Whom to Contact with Questions
Policies & UOPs
- Automobile Rental (PDF)
- Business Meals, Hospitality, and Amenities (PDF)
- Contract Approval and Signatory Authority (PDF)
- Employee vs. Independent Contractor (PDF)
- Movable Equipment (PDF)
- Procurement or Lease of Goods and Services and Procurement Contract Approval and Signatory Authority (PDF)
- Professional Consulting Services (PDF)
- Travel (PDF)
- More finance & business policies & UOPS