Payroll

The University's payroll for UVM faculty, staff, and student employees is managed and issued in compliance with local, state, and federal laws and regulations by the University Financial Services' (UFS) Payroll and Tax Services team.

Key Resources

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Kronos Login

Peoplesoft Login

Policies and UOPs

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Additional Finance Policies and UOPs

Forms

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Additional Finance Forms

User Guides

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PeopleSoft

Kronos

More Finance User Guides

Contact Payroll and Tax Services

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802-656-6600
payroll@uvm.edu
taxadmin@uvm.edu

237 Waterman Building
85 South Prospect Street
Burlington, VT 05405

We support employees in navigating the payroll process, implement and ensure the minimum wage standard within PeopleSoft, monitor time submission and approvals for non-exempt employees to ensure compliance with the Fair Labor Standards Act, and process overtime and comp time exceptions accurately and timely.

Visit Tax Services for information on unrelated business income tax, payments to foreign nationals, and other tax-related topics.

The current fiscal year payroll schedule (PDF) can also be viewed in outlook by adding the Payroll Schedule calendar. For more information on how to add this calendar in outlook, access the corresponding Knowledge Base article.

Payroll Fiscal Year Crossover for “supersedes budget” ePARs

Payroll defines “supersedes budget” as an individual whose data was not included in the Axiom pull from HCM or who has had a pay change since the data pull which will result in an inaccurate rate of pay in Job Data when 7/1 rows are added to HCM.

The budget-build process and the 7/1 Job Data rows are not to be used to circumvent ePAR actions that require workflow approval such as, but not limited to, promotions.

  • FY25 ePARs are not needed for new hires (hired after 4/1/24) as Payroll is running a query looking for missing distributions and will add a corresponding job data row and a FY25 distribution row using FY24 information (unless they are receiving a FY25 increase – see below)
  • FY25 ePARs are needed for new staff members hired after 4/1/24 who are receiving a salary increase 7/1. Please indicate “Supersedes Budget” in the comments section of the ePAR.
  • FY25 ePARs are needed for any 7/1 pay-related changes (for example FTE, off cycle change in duties, reclassification, etc.) that occurred after the Axiom data pull from HCM on 4/1/24. If an ePAR is required due to the changes listed above, please indicate “Supersedes Budget” in the comments section of the ePAR.

See more fiscal-year-end information.

New Employees

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Links and Information to assist new employees in their onboarding process:

  • New Employee Information
  • Direct Deposit Information
  • Federal W-4 Form (Navigation: PeopleSoft HR>UVM Employee >Payroll and Tax>Tax Withholding) - Employee's Withholding Allowance Certificate 
  • VT W-4 Form (Navigation: PeopleSoft HR>UVM Employee >Payroll and Tax>Tax Withholding) - Vermont Employee's Withholding Allowance Certificate
  • I-9 Form (PDF) - Employment Eligibility Verification

Current Employees

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Information and resources for current, active UVM employees: 

Supervisors and Business Managers/HR Reps

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Information and resources for supervisors and business managers:

Reviwing and Approving Time User Guides

Additional Pay Forms

EPARS and Personnel Actions

Retroactive Labor Corretions User Guides

Other Resources

Out-of-State Employees

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Payroll and Tax Services needs to be notified of any paid employee (student, staff, faculty, or graduate student) doing any portion of their work for UVM outside the state of Vermont. This allows us to ensure our capabilities and compliance with payroll, unemployment, and withholding tax law. Payroll and Tax also informs Risk Management to ensure we have proper coverage for Worker’s Compensation. It is to the benefit of both the employee and the University to ensure Payroll and Tax are provided with this information before any work commences and when a work location changes.
PeopleSoft Self-Service now has the ability to notify payroll and tax electronically of work being done outside of Vermont. Once logged into PeopleSoft Human Resources, go to the UVM Employee screen and select the Payroll and Tax tile. Once there employees will see a link on the left side of the screen connecting them with the Out-of-State Form. See the User Guide (PDF) for further instructions.

Supervisors of Student and Work-study Employees

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All student and work study employees are required to sign up for direct deposit prior to working as a condition of their employment. Please note that signing up for direct deposit in Banner impacts a student account only and does not link to direct deposit in People Soft HCM. To ensure compliance with this requirement and to make it easier for students to sign up for direct deposit in People Soft HCM we would like to make you aware of some important details and changes.

  • Self-service functionality is not available in PeopleSoft until the day after an employee’s hire date. To expedite the process of initiating direct deposit for students, Payroll will email student and work study hires/rehires a paper direct deposit form. Students may sign up for direct deposit in PeopleSoft Self Service the day after their hire date OR alternatively they may return the direct deposit form via Secure File Transfer to payroll@uvm.edu.
  • If direct deposit is not in place after a student’s first paycheck, the student’s time sheet will be inactivated, and the student will not be allowed to work until they have met the direct deposit requirement. Both student and supervisor will be notified via email if this action is taken and what steps to take to remedy the situation.

FAQs

How do I make changes to my W-4?
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Log in to the PeopleSoft Human Resources portal and navigate to UVM Employee > Payroll and Tax > Tax Withholding

When and how will I receive my W-2?
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To receive your W-2 electronically, log in to the PeopleSoft Human Resources portal and navigate to UVM Employee > Payroll and Tax > W-2/W-2c Consent

How do I get a copy of my W-2 from a prior year?
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If you receive your W-2s electronically, log in to the PeopleSoft Human Resources portal and navigate to UVM Employee > Payroll and Tax > W-2/W-2c > W-2 Reissue Request

How do I sign up for direct deposit?
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To set up and manage your direct deposit paycheck log in to the PeopleSoft Human Resources portal and navigate to UVM Employee > Payroll and Tax > Direct Deposit.

How do I change my home address?
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Log in to the PeopleSoft Human Resources portal and navigate to UVM Employee > Personal Details > Addresses