The University's payroll for UVM faculty, staff, and student employees is managed and issued in compliance with local, state, and federal laws and regulations by the University Financial Services' (UFS) Payroll & Tax Services team.
We support employees in navigating the payroll process, implement and ensure the minimum wage standard within PeopleSoft, monitor time submission and approvals for non-exempt employees to ensure compliance with the Fair Labor Standards Act, and process overtime and comp time exceptions accurately and timely.
Visit Tax Services for information on unrelated business income tax, payments to foreign nationals, and other tax-related topics.
New Employees
Links and information to assist new employees in their onboarding process:
- New Employee Information Site
- Direct Deposit Information
- Federal W-4 Form (PDF) - Employee's Withholding Allowance Certificate
- VT W-4 Form (PDF) - Vermont Employee's Withholding Allowance Certificate (pdf)
- I-9 Form (PDF) - Employment Eligibility Verification (pdf)
- See Current Employees section below
Current Employees
Information and resources for current, active UVM employees:
- Direct Deposit Information
- How to View and Edit Your Personal Information in PeopleSoft HR
- Enter/View Time for Salaried Exempt Employees User Guide (PDF)
- Enter/View Time for Salaried Non-Exempt Employees User Guide (PDF)
- Enter/View Time for Wage Employees User Guide (PDF)
- FY19 Payroll Schedule (PDF)
Supervisors & Business Managers/HR Reps
Information and resources for supervisors and business managers:
Reviewing & Approving Time User Guides
- Review and Approve Time for Salaried Non-Exempt Employees (PDF)
- Review and Approve Time for Salaried Exempt Employees (PDF)
- Review and Approve Time for Wage Employees (PDF)
Payroll Schedules & Deadlines
Additional Pay Forms
- eAdditional Pay Form User Guide (Word)
- Additional Pay Workflow (PPT)
- Additional Pay Reason Code Definitions (Word)
ePARs and Personnel Actions
Retroactive Labor Corrections User Guides
- Salary Distribution Change Form for Initiators (PDF)
- Salary Distribution Change Form for Approvers (PDF)
Other Resources
FAQs
How do I make changes to my W-4?
Log in to the PeopleSoft Human Resources portal and navigate to Self Service > Payroll and Compensation > W-4 Tax Information
When/how will I receive my W-2?
To receive your W-2 electronically, log in to the PeopleSoft Human Resources portal and navigate to Self Service > Payroll and Compensation > W-2/W-2c Consent
How do I get a copy of my W-2 from a prior year?
If you receive your W-2s electronically, log in to the PeopleSoft Human Resources portal and navigate to Self Service > Payroll and Compensation > View W-2/W-2c Forms > View a Different Tax Year
How do I sign up for direct deposit?
To set up and manage your direct deposit paycheck log in to the PeopleSoft Human Resources portal and navigate to Self Service > Payroll and Compensation > Direct Deposit.
How do I change my home address?
Log in to the PeopleSoft Human Resources portal and navigate to Self Service > Personal Information > Home and Mailing Address
Policies & UOPs
Forms
- Additional Pay Form (Excel) (Good through June 15, 2019)
- Electronic Additional Pay Form (eAPF) - PeopleSoft HR>Manager Self-Service NEW
- Change Form for Student, Work Study and Temporary Employees
- Direct Deposit OFAC Compliance Form (PDF)
- Distribution Form (Excel) (for new employees only)
- Employee Information Form (PDF)
- Form I-9 (PDF)
- Federal W-4 (PDF)
- State of VT W-4 (PDF)
- Personnel Actions (PA) Reference Guide
- Overtime Voucher (PDF)
- Salary Payment Schedule (9- & 10-Month Fac)* Available for updates in August only
- Temporary Staff Payroll Form
- Termination Form
- United Academics Membership Dues Form (PDF)
User Guides/Training
- Classroom learning
- Departmental training
- eAdditional Pay Form (Word)
- Entering and Viewing Time - Non-exempt Salaried Employee (PDF)
- Entering and Viewing Time - Exempt Salaried Employee (PDF)
- Entering and Viewing Time - Wage Employee (PDF)
- Review and Approve Time for Salaried Nonexempt Employees (PDF)
- Review and Approve Time for Salaried Exempt Employees (PDF)
- Review and Approve Time for Wage Employees (PDF)
- I-9 Verifiers Checklist (PDF)
- Electronic Salary Distribution Change for Initiators (PDF)
- Electronic Salary Distribution Change for Approvers (PDF)
- Supervisory Responsibilities Related to Time Entry presentation (PDF)
- Understanding Your Paycheck (PDF)
- Your Personal Information (PDF)
