Payroll and Tax Services needs to be notified of any paid employee (student, staff, faculty, or graduate student) doing any portion of their work for UVM outside the state of Vermont. This allows us to ensure our capabilities and compliance with payroll, unemployment, and withholding tax law. Payroll and Tax also informs Risk Management to ensure we have proper coverage for Worker’s Compensation. It is to the benefit of both the employee and the University to ensure Payroll and Tax are provided with this information before any work commences and when a work location changes.
PeopleSoft Self-Service now has the ability to notify payroll and tax electronically of work being done outside of Vermont. Once logged into PeopleSoft Human Resources, go to the UVM Employee screen and select the Payroll and Tax tile. Once there employees will see a link on the left side of the screen connecting them with the Out-of-State Form. See the User Guide (PDF) for further instructions.

All student and work study employees are required to sign up for direct deposit prior to working as a condition of their employment. Please note that signing up for direct deposit in Banner impacts a student account only and does not link to direct deposit in People Soft HCM. To ensure compliance with this requirement and to make it easier for students to sign up for direct deposit in People Soft HCM we would like to make you aware of some important details and changes.

• Self-service functionality is not available in PeopleSoft until the day after an employee’s hire date. To expedite the process of initiating direct deposit for students, Payroll will email student and work study hires/rehires a paper direct deposit form. Students may sign up for direct deposit in PeopleSoft Self Service the day after their hire date OR alternatively they may return the direct deposit form via Secure File Transfer to payroll@uvm.edu.
• Payroll will hold in-person paper check pick-up for local and on-campus students at the Student Services desk, Waterman 3rd floor from 8am-4:30pm on September 11, 25 and October 9. This will ensure proper social distancing during the time of year when student hiring is at its peak. Students working remotely will have their first checks mailed home.
• If direct deposit is not in place after a student’s first paycheck, the student’s time sheet will be inactivated, and the student will not be allowed to work until they have met the direct deposit requirement. Both student and supervisor will be notified via email if this action is taken and what steps to take to remedy the situation.

Your assistance in this endeavor is both appreciated and expected. This will ensure the safety of our students and staff while providing an earth-friendly financial savings to the University. If you have questions please email payroll@uvm.edu.