If a UVM signature is required on a purchasing contract, Purchasing Services will arrange for signature by an official with a current delegation of signatory authority. In addition, consulting or professional services whose value is greater than $250,000 in aggregate requires approval by the Vice President for Finance & Administration or the President and the Board of Trustees. For more information, please refer to the Purchasing Thresholds, Requirements, and Approvals chart (PDF), Section 1 of the Contract Approval and Signatory Authority Policy (PDF), or the Purchasing Policy (PDF).
IT-contract reviews are initiated by submitting a Contract Review Footprint.
Non-IT Purchasing Contracts
Contracts for the purchase or lease of non-IT goods or services must be submitted to Purchasing Services for review through our Footprints system prior to execution. Non-IT contracts include service agreements, quotes, estimates, proposals, terms and condition documents, etc. Purchasing generally needs two to four weeks to review and approve a new pending contract, based on the volume of incoming contracts and the general procedure to review contracts as they are received. See the step-by-step user guide (PDF) for more information.
- Speaker engagement letters (Word) are required if the honorarium or speaker fee will be $500 or greater OR the speaker travel expenses will be $500 or greater.
- Virtual Speaker Engagement Letters (Word) are required for remote speakers using a virtual platform regardless of dollar amount, including if no honorarium will be paid. Approval for the event’s virtual format is required from firstname.lastname@example.org prior to sending the new letter to the speaker.
- Services agreements (Word) are required if the total value of the contract, including fees and expenses will be $1,000 or greater.
- Photography/Videography/Web Design services agreements (Word) are required for photography, videography, and web design services regardless of the dollar amount.