If a UVM signature is required on a purchasing contract, Purchasing Services will arrange for signature by an official with a current delegation of signatory authority. In addition, consulting or professional services whose value is greater than $250,000 in aggregate requires approval by the Vice President for Finance or the President and the Board of Trustees. For more information, please refer to the Purchasing Thresholds, Requirements, and Approvals chart (PDF), Section 1 of the Contract Approval and Signatory Authority Policy (PDF), or the Procurement Policy (PDF).

Non-IT Purchasing Contracts

Contracts for the purchase or lease of non-IT goods or services must be submitted to Purchasing Services for review through our Footprints system prior to execution. Non-IT contracts include service agreements, quotes, estimates, proposals, terms and condition documents, etc. Purchasing generally needs two to four weeks to review and approve a new pending contract, based on the volume of incoming contracts and the general procedure to review contracts as they are received. See the step-by-step user guide (PDF) for more information.

IT Contracts

IT-contract reviews are initiated by departments through Technology Review

Speaker Engagements

Speaker engagement letters (Word) are required if the honorarium or speaker fee will be $500 or greater OR the speaker travel expenses will be $500 or greater.

Virtual Speaker Engagement Letters (Word) are required for remote speakers using a virtual platform regardless of dollar amount, including if no honorarium will be paid. Approval for the event’s virtual format is required from Purchasing’s IT/ADA Contract Analyst prior to sending the new letter to the speaker.

Consult the Speaker Engagement Template Procedures (PDF), the Virtual Speaker Engagement Template Instructions (PDF) and FAQs.

 

Service Agreements

Services agreements (Word) are required if the total value of the contract, including fees and expenses will be $1,000 or greater.

Photography/Videography/Web Design services agreements (Word) are required for photography, videography, and web design services regardless of the dollar amount.

Consult the Services Agreement Procedures (PDF) and FAQs.