Captioning is the process of converting sound from videos and other audiovisual media into text that is displayed on the screen. The use of videos as part of classroom instruction has exploded in the past decade, and captioning provides necessary access to deaf and hard of hearing students. If you will be showing any videos this semester, please keep these points in mind:
- Any video or media shown in class needs to be captioned. This includes short and/or humorous videos as well as videos/films where the content will not be used for assessment. Please note that automatic captions are often grossly inadequate.
- To request captioning of videos/films, please fill out the following Captioning Request Form. Requests must be submitted several days (or two weeks for longer films) in advance. The Captioning Request Form allows you to list several videos at a time. Please do not send a list of films to be captioned via email.
- Auto-generated captions, which are often available on sites like YouTube, are usually inaccurate and do not meet compliance standards. Even if this feature is available on media you plan on using, please submit the media for professional captioning.
- Providing a transcript of any media to a student during class or submitting your captioning request after the media has already been shown in class does not provide adequate access and is not compliant
- If you are unsure whether the video/media is already captioned, please email firstname.lastname@example.org or call Student Accessibility Services (SAS) at 656-7753. All captioning for university events and accommodation requests are paid for by SAS, and we are happy to assist you with any questions you might have.
Please give at least two weeks notice for videos over 10 minutes and a minimum of 3-4 business days for short videos under 10 minutes.
*If you have a request on very short notice, we ask that you please still submit it for captioning and we will do our best to turn it around as quickly as possible.
For more information, check out our FAQ page: