Exam Proctoring Center

The University of Vermont Exam Proctoring Center (EPC) provides testing accommodations fo SAS students and students with temporary disabilities.  The EPC also provides Courtesy Exam testing services for students taking non-UVM exams. We are a National College Testing Association (NCTA) certified test center – currently the only one in Vermont -- operating under the highest standards and procedures for testing.

The Exam Proctoring Center is integrated with the myACCESS web portal for students and faculty. SAS students enjoy the convenience of submitting and managing test and exam scheduling requests and appointments online. UVM faculty are afforded the ability to manage and approve their students' test and exam scheduling requests, as well as upload exam materials to our secure server.

Our Mission

It is the mission of the University of Vermont Exam Proctoring Center to provide high quality testing services which ascribe to the National College Testing Association Professional Standards and Guidelines and governmental regulations that promote responsible fiscal, legal, ethical and equitable practices within an environment of continuous quality improvement, business innovation and technological advancement. The services provided for student, faculty, staff, campus and community will be consistently rendered with an attitude of service that demonstrates value in human relationships, personal excellence, human dignity, diversity, and commitment to lifelong learning.

Our Location

Living/Learning A131

Our Facility

The University of Vermont Exam Proctoring Center (EPC) provides testing accommodations fo SAS students and students with temporary disabilities.  The EPC also provides Courtesy Exam testing services for students taking non-UVM exams. We are a National College Testing Association (NCTA) certified test center – currently the only one in Vermont -- operating under the highest standards and procedures for testing.

The Exam Proctoring Center is integrated with the myACCESS web portal for students and faculty. SAS students enjoy the convenience of submitting and managing test and exam scheduling requests and appointments online. UVM faculty are afforded the ability to manage and approve their students' test and exam scheduling requests, as well as upload exam materials to our secure server.

Our Mission

It is the mission of the University of Vermont Exam Proctoring Center to provide high quality testing services which ascribe to the National College Testing Association Professional Standards and Guidelines and governmental regulations that promote responsible fiscal, legal, ethical and equitable practices within an environment of continuous quality improvement, business innovation and technological advancement. The services provided for student, faculty, staff, campus and community will be consistently rendered with an attitude of service that demonstrates value in human relationships, personal excellence, human dignity, diversity, and commitment to lifelong learning.

Our Location

Living/Learning A131

Staff

Coordinators

  • General administration of the EPC.
  • Supervise Student Staff.
  • Receive and prepare all exams sent to the EPC, for confidentiality of exam materials.
  • Schedule and proctor Courtesy Exams for non-UVM courses or students.

Student Staff

  • Assist with facilitating student exam check-in/check-out.
  • Monitor exams-in-progress by conducting frequent walk-thoughts of testing area.
  • Serve as Reader and/or Scribe when a student’s accommodation requires.
  • Act as Couriers to deliver completed exams to department faculty.
  • Provide miscellaneous clerical support, as needed.

Student staff are required to attend a training session at the start of each school year to receive education on our policies and procedures, as well as support around diversity, disability, and confidentiality.

Technology & Equipment

Software is Microsoft-based and includes:

  • Microsoft Office (Word, PowerPoint, Excel)
  • Internet Explorer & Mozilla Firefox browsers (internet disabled, except for online exams)
  • Mathematica
  • Read and Write GOLD, text-to-speech programs

Students whose accommodation(s) or alternate exam format requires use of a computer for access to Microsoft Office, a specific program, or the internet are seated at appropriate stations.  Advance notice of accommodation(s) or alternate exam format is required during the scheduling process to guarantee appropriate seating.

SAS Students

SAS Students with approved accommodations from their SAS Specialist qualify to use the EPC.

SAS Students must:

  • Provide instructors with a copy of their accommodation letters at the beginning of each semester and obtain approval from instructors to use the EPC. Instructors reserve the right to provide alternate testing accommodations at a location within their department.
  • Submit Exam Scheduling Requests a minimum of four (4) days in advance of the requested exam date, via the myACCESS student web portal.
  • Exam requests for less than four (4) days away are considered late requests. Students must contact the EPC to submit a late Exam Scheduling Request. SAS Specialists and EPC staff are available to work with students on scheduling future exams in advance.
    • To schedule a late request (less than 4-days prior to your test date) your instructor MUST submit written permission to the EPC regarding their approval of your test date/time.
    • Late requests MUST be scheduled a minimum of two (2) business days in advance of your test date. We will not permit any same-day or next-day test booking requests. (For example, a test for Monday must be booked by Thursday at the latest; a test for Wednesday must be booked by Friday; and a test for Friday must be booked by Tuesday).
  • To reschedule a previously booked test your instructor MUST submit written permission to the EPC regarding their approval of your new test date/time.
    • Rescheduling of any test must be done a minimum of two (2) days prior to your new test date, unless you have an accommodation permitting rescheduling. We will not permit any same-day or next-day scheduling changes. (For example, a test for Monday must be rescheduled by Thursday at the latest; a test for Wednesday must be rescheduled by Friday; and a test for Friday must be rescheduled by Tuesday).

Temporary Students

Students with a temporary disability which hinders their ability to take exams, or an extended illness may be permitted to use the EPC.

Temporary Students must:

  • Contact the SAS Office to verify your temporary disability and obtain appropriate permissions to use our services.
    • Call (802) 656-7753
    • Visit Living/Learning A170
  • Discuss use of the EPC with your instructor and obtain instructor permission, prior to submitting an exam scheduling request.
  • Schedule exam requests a minimum of four (4) days in advance, if possible, via the myACCESS student web portal. Visit the EPC with scheduling questions or concerns, or if your exam is less than 1-week away.
    • Indicate any special accommodations needed (i.e. computer, scribe, etc.)

Non-Eligible Students

The EPC does not have space nor resources necessary to accommodate students who do not qualify for our services, or qualifying students who do not schedule their exam(s) in advance. Instructors should NOT send students to the EPC for testing without contacting the EPC first.

The EPC does NOT provide proctoring services for: varsity or club athletes, academic team members, International or USPP students, UVM students with travel plans that conflict with scheduled exams or UVM students with class/lab conflicts that interfere with scheduled exams. Students who must take exams outside of scheduled exam times and who do not fall into one of the EPC-eligible student categories must make arrangements to take their tests with their instructor, independent of the EPC.

EPC Usage Guidelines

Successful use of the EPC requires adherence to our Exam Proctoring Center Rules & Conditions and the University of Vermont’s Code of Academic Integrity.

These guidelines should be reviewed at the start of each semester. Any questions or concerns regarding your rights and responsibilities surrounding EPC use should be addressed with EPC Staff and/or your SAS Specialist.

Any student testing at the EPC will be required to show their CatCard or other form of photo identification when checking in for their exams. Students should arrive at their scheduled exam time prepared to present their ID – this will expedite the check-in process for all students.

Surveillance equipment is in operation during testing hours. If EPC staff suspect any breach in test integrity or other suspicious behavior the EPC will report ALL incidents to faculty and surveillance footage may be reviewed. In more serious cases, the Center for Student Ethics and Standards (CSES) may become involved, at the instructor's discretion.

Faculty Responsibilities

Faculty are welcome to contact the Exam Proctoring Center (EPC) at any time with questions regarding implementing testing accommodations.  Our job is to support faculty in providing qualifying students with their accommodations, as described in the SAS Accommodations Letters. Instructors may choose to make arrangements for students with testing accommodations to take their exams in a quiet, pre-arranged location in their department. However, many instructors choose to allow their students to use the EPC to satisfy a student’s accommodations.  We encourage faculty to send students to the EPC so we can provide support in administering the testing accommodations required for the student to gain equal access to the testing environment. 

It is important that instructors review and understand the following information and responsibilities when working with the EPC.

Exam Materials

If faculty decide to use the EPC, we would appreciate all exam materials and instructions to be submitted a minimum of 24-hours in advance of the student(s)’ scheduled exam time. Exam materials may be submitted one of the following ways. Please do NOT use Campus Mail, as on-time delivery is not assured.

  • Submit exam materials online via myACCESS Web Portal (preferred method of exam submission)
  • Email exam materials to secure account: epc@uvm.edu
  • Deliver to EPC: Living/Learning A131
  • Fax to (802) 656-0739 (Attn: Exam Proctoring Center)
  • Student may bring exam to their appointment in a sealed envelope (instructors should inform the EPC in advance)
  • EPC Courier may pick up exam from department office during completed exam delivery rotation (instructors should make arrangements for pick up in advance)

Exam Completion & Return

Exams will be delivered by EPC Staff Couriers to the department office, unless otherwise specified by the instructor. Exams will be delivered in a sealed secure transport envelope and require a signature of receipt by a department representative or the instructor, unless otherwise specified below. Couriers may not leave completed exams without a signature or slide completed exams under office doors.

Completed exams may be returned any of the following ways, by instructor preference:

  • EPC Courier: exams delivered to department office, or specified campus location.
  • Hold for Instructor Pick-up: instructors may pick up exams Monday-Friday anytime between 8:00am-4:00pm OR Monday-Thursday between 4:00-7:45pm, by appointment.
  • Scan/email or Fax: exams, format permitting, may be scanned/emailed or faxed to specified email address or fax number (no signature required; confirmation of email receipt requested).
  • Students Return: students may return their own exams in sealed transport envelopes, with instructor permission (student signs for exams).

Exams completed before 3:00pm will (in most cases, staff availability pending) be returned by EPC Couriers the same day. Exams completed after 3:00pm will be returned by EPC Couriers at the start of the next business day.

Surveillance

Surveillance equipment is in operation during testing hours. If EPC staff suspect any breach in test integrity or other suspicious behavior the EPC will report ALL incidents to faculty and surveillance footage may be reviewed. In more serious cases, the Center for Student Conduct may become involved, at the instructor's discretion.

Courtesy Exams

The Exam Proctoring Center (EPC) at the University of Vermont can provide proctoring services as a courtesy for other educational institutions or organizations, as our schedule permits.  The EPC has the capabilities to administer computer-based (on- or off-line), listening, and paper-based exams.  All exams will be administered according the sponsoring institution, organization, or instructor specifications and instructions.

Proctoring Fee

Our fee for proctoring non-UVM exams is $40/hour with a 1-hour minimum, payable to ‘UVM’ by cash or check ONLY.

  • We charge a $40/hour flat fee for the first hour of testing. For every additional 15-minute increment breached, an additional $10 will be added to the total amount owed.
  • Payment is due at the time of services.  Failure to provide payment will result in completed exam materials being withheld from submission until payment is received. 
  • UVM students or alumni using the EPC and our services for a non-UVM course are responsible for the fee.

Courtesy Exam Scheduling

Courtesy Exams are administered by appointment only. 

Exam times are available Monday - Friday, between the hours of 9:00am-3:00pm, as our schedule permits.  Should you require an appointment at a time outside of the hours listed, please inquire with your specific request for scheduling consideration.

To schedule an appointment:

  • Email epc@uvm.edu, with your contact information, requested date and time, allotted exam length, course information and sponsoring organization contact.
  • Or call (802) 656-5767 to speak with one of our Coordinators.

Exam Materials

It is the responsibility of the examinee to notify their school or organization of their scheduled appointment and to request exam materials be sent to the Exam Proctoring Center in advance of the requested exam date.

Should your school or organization require further confirmation of the University of Vermont’s Exam Proctoring Center as your testing site, please send any forms epc@uvm.edu with return information and we will provide any requested information.

Exam materials may be submitted by your school or organization by the following methods:

  • Via Email to epc@uvm.edu
  • Via USPS / UPS / FedEx (allow 5-7 business days for delivery) to:
  • UVM Exam Proctoring Center
  • 633 Main Street
  • Living/Learning A170
  • Burlington, VT 05405-0386
  • Via Fax to (802) 656-0739 (Attn: Exam Proctoring Center)

On Test-Day

Materials to bring with you to your scheduled appointment:

  • Photo ID
  • Proper form of payment (cash or check ONLY)
  • Any necessary materials, pre-approved by your sponsoring organization (writing utensil, calculator, notes, formula sheets, etc.)

Allow yourself additional time to find our location if this is your first time using our services and/or you are unfamiliar with UVM’s campus.

Visitor Parking is located on the upper level of Gutterson Fieldhouse Parking Garage, off of Spear Street.  We are located in Living/Learning A-building, room A131.  Please review the map below for our location (A) and Gutterson Fieldhouse Parking (P):

 

Contact Us

Exam Proctoring Center

University of Vermont
633 Main Street
Living/Learning A131
Burlington, VT 05405

Email: epc@uvm.edu

Phone: (802) 656-5767
Fax: (802) 656-0739

Hours

Academic Semester Hours
Monday-Thursday (8:00am-9:00pm)
Friday (8:00am-4:00pm)

Summer Hours
Monday-Friday (9:00am-3:00pm)

Exams are by appointment only. Daily hours subject to change.