You will need to initiate a new protocol through the UVMClick – IRB module. This will require that you complete a General SMARTForm and attach completed consent forms/documents as applicable.

Materials Required for IRB Review & Relying on an External IRB

Guidance Materials Required for UVMClick Submissions

Initial Submission

Expedited & Full Board Applications

Protocol Forms
Protocol FormsUseVersion
Human Research Protocol (DOCX)For any human subjects study that does not have a specific “protocol” from the sponsor.06/21/23
Qualitative Research Protocol (DOCX)To be used if the research is purely qualitative. If there are any medical procedures use the Human Research Protocol.10/06/23
Biological Specimens/Data Repository Protocol (DOCX)When the only activity is the collection, storage, and distribution of data or specimens for research.08/14/23
Blood Collection Protocol for Non-Clinical Laboratory Research (DOCX)When the only activity is blood collection for bench science.12/07/23
Exception From Consent For Emergency Research (DOCX)Supplementary form to be used when submitting an emergency research protocol.07/25/2023
Grant Proposals Lacking Definite Plan for Involvement of Human Subjects (DOC)Only use when a human subject activities are delayed but an IRB certificate is required from the sponsor06/21/23
Supporting Document Templates
Institutional Support LetterThis template can be used to obtain signatures from an executive director, chief executive officer, board president, or other individual with authority to commit the institution's resources, acknowledge the proposed research activity, and grant permission for the engagement of their employee and facilities in that activity. 02/13/2020


Exempt Applications

Determination Forms
When studies are no more than minimal risk and fit one of the exempt review categories as defined by federal regulation 45 CFR 46.104.
Determination FormsUseVersion
Exemption 1 (DOCX)Educational Research05/09/24
Exemption 2 (DOCX)Surveys and Interviews04/18/24
Exemption 3 (DOCX)Behavioral Interventions05/09/24
Exemption 4 (DOCX)Secondary Data Uses4/4/24
Exemption 5 (DOCX)Demo Projects05/09/24
Exemption 6 (DOCX)Food and Taste05/09/24


Data Management & Security Plan

The DMSP is required to be completed as part of an expedited, full board, exempt 2(iii), 3(i)(C), 4(iii) and all Single IRB submissions.

Research Data Management and Security Plan (DOCX)

Guidance Document for Medical Researchers

Guidance Document for Behavioral Researchers

External Study Team Member Information

External Study Team Member Information

Projects Not Requiring IRB Review

Use the self determination tool to see if your project requires IRB review and submission to the Research Protections Office.

Projects Not Requiring IRB Review Tool

Request to Rely on Single-External IRB

Request to Rely

    Consent Information

    2018 Common Rule Guidance

    A concise summary of study activities, risks, and benefits presented to research participant in advance of the body of the consent form is now required as part of the 2018 Common Rule change for any new protocol or active protocol where subjects are still being enrolled. The IRB will not require re-consent for subjects already enrolled.

    Additionally, there are new elements of informed consent that are required as applicable.  These can be found in the UVM sample consent template document in BLUE text.

    File Examples of the new concise key information section (DOCX)

    View the HIPAA and Research FAQ (opens in a new window)
    Search for a term in the Medical Dictionary (opens in a new window)

    Informed Consent Templates

    Short Form

    Consent Process Documentation Examples

    Documentation Forms
    Documentation FormsUpdated
    Example 1 (DOCX)08/31/23
    Legally Authorized Example (DOCX)08/31/23


    Ongoing Consent Templates

    Consent Addendum

    To be used anytime you have some additional information for subjects that may affect their willingness to continue participation. Prior IRB review and approval is required.

    File Consent Addendum (DOC)

    Continued Participation After Child Reaches 18 years of age

    To be completed with the child who has now turned of age. You must review the originally signed consent with the now adult child and obtain consent to continue their participation. 

    Continued Participation after Reaching Age of Majority (DOCX)


    Updated 05/20/24

    Related Documents & Resources

    Data Use Agreement

    Where faculty are receiving or sharing human subject data as part of a research collaboration, they will need to ensure that an appropriate Data Use Agreement or other form of research collaboration or confidentiality agreement is in place.

    Contact for more information.

    Limited Data Sets

    If the research includes use of a limited data set from the UVM Medical Center, you must enter into a Data Use Agreement with the hospital
    (opens in a new window)

    UVMMC Reviews Preparatory to Research

    Attestation for Decedent Research

    Accounting of Disclosures of Protected Health Information


    Follow-on Submissions

    (SMARTForm Only)


    This category applies to all protocol changes including safety updates that do not affect risk to subjects, and key personnel changes.

    Instructions for Initiating a Modification can be found under "User Guides" on the UVMClick – IRB (opens in a new window) module web page.

    Continuing Reviews

    You will need to Initiate a Continuing Review through the UVMClick – IRB module. This will require that you complete a Continuing Review SMARTForm.

    Instructions for Initiating a Continuing Review can be found under "User Guides" on the UVMClick – IRB (opens in a new window) module web page.

    Safety - Reportable New Information (RNI)

    This category applies to adverse events, unanticipated problems or noncompliance that may affect risk to subjects. Please do not submit Investigator Drug Brochure (IDB) updates or safety updates from the sponsor that do not affect risk, these are modifications.

    Instructions for Initiating a Reportable New Information (RNI) can be found under "User Guides" on the UVMClick – IRB (opens in a new window) module web page.

    Study Closures

    Instructions for Initiating a Study Closure can be found under "User Guides" on the UVMClick – IRB (opens in a new window) module web page.