Standard Meeting Pattern Exceptions Process

Non-standard sections requesting a general-purpose classroom are initially loaded into Banner by departments with an "ESMP" entry in the building field and "SEE NOTES" in the room field. You can view the list of requested non-standard sections by running the "SMP Exception Request Report." Instructions on accessing all relevant reports are at the end of this document.

Once the schedule is submitted to our office we review each non-standard section requesting a gp room and code any that meet the criteria outlined below as "Associate Dean" exceptions and the rest as "Provost Exceptions." Any sections that do not meet the distribution (balancing) requirement are also coded as "Provost Exceptions." You should run the "Balance Report for Meeting Analysis" to view the sections that still need to be balanced.

Once we have coded all of the exceptions, you will no longer be able to use the "SMP Exception Request Report". To view your exception percentage run the "Combined Distribution and Balance Report for Meeting Analysis - GP." It is a comprehensive report listing whether a course is identified with an "A" (Associate Dean) or "E" (Provost) exception, the total percentage of "Provost Exceptions," as well as distribution and balancing information for each course.
Associate Dean Exceptions

Associate Deans are permitted to grant exceptions to meeting patterns that result in a complete meeting pattern directly. That is, you can approve an exception as follows:
Section A 8:30-9:20 M
Section B 8:30-9:20 W
Section C 8:30-9:20 F
because the combination of the three sections produces a single meeting pattern: 8:30-9:20 MWF.

There are four additional exception categories that Associate Deans are empowered to make.
  1. Sections that meet exclusively on a weekend: Saturday, Sunday, or Saturday and Sunday. Sections meeting on weekends must have an exception so the faculty member/ department understands it is their responsibility to ensure the building is unlocked, to understand that custodial services are not available, etc. Associate Deans are responsible for communicating this to the faculty member/department.
  2. Sections that meet partially on a weekend, such as Friday/Saturday combinations. In these cases, the Friday pattern must be standard and balanced (if necessary) or it will be considered an exception. Associate Deans are empowered to approve the Saturday meeting pattern, which includes the department/faculty communication noted in #1 above.
  3. Sections that meet for an entire day. Entire day means the course begins before 9am and does not end before 4pm.
  4. Sections using combined meeting patterns. A combined meeting pattern uses all components of both meeting patterns. So, 8:30-10:25 MWF is a combination of meeting patterns: 8:30-9:20 MWF and 9:35-10:25 MWF. 8:30-10:25 MW is not a combination (F is missing); 8:30-10 MWF is not a combination (the end time does not match.)

Relevant Reports

Accessing reports to review requested excepts to SMPs and distribution requirement:
  1. Log into myUVM using IE (the excel reports only work in IE)
  2. Select the employee tab
  3. In the "Banner: INB Users" channel click on "Banner (Web Self Service)"
  4. Select the Deans and Department Chairs tab
  5. Click on "Schedule of Courses Reports"
  6. Click on "SMP Exception Request Report" (Only available before RO has coded exceptions) or the "Balance Report for Meeting Analysis"
Accessing "Combined Distribution and Balance Report for Meeting Analysis" to view exception percentage:
  1. Log into myUVM using IE (the excel reports only work in IE)
  2. Select the employee tab
  3. In the "Banner: INB Users" channel click on "Banner (Web Self Service)"
  4. Select the Deans and Department Chairs tab
  5. Click on "Schedule of Courses Reports"
  6. Click on "Combined Distribution and Balance Report for Meeting Analysis" - GP (The GP version lists the official exception percentage.)
Note that the exception percentage will be available after RO has coded the "Associate Dean" and "Provost Exceptions"