How can I obtain a copy of my Dean's Letter?

For information about college awards including Dean's List please contact Student Services in your Dean's Office directly. Student Services contact information for each college and school is available by visiting the Colleges and Schools sidebar under ACADEMICS.

What are the criteria for Dean's List?

Dean's List status is awarded to full-time undergraduate students with a cumulative grade-point average of not less than 3.00 who stood in the top 20 percent of each class of their college/school during the preceding semester. Full-time enrollment in this case shall be a minimum of twelve credits in courses in which grades of A, B, C, D, or F can be given.

How are University Honors determined?

Within the graduating class of each college/school, students in the top one percent will receive summa cum laude; the next three percent will receive magna cum laude; the next six percent after that will receive cum laude. The total number of honors awarded will not exceed ten percent of the graduating class of each college/school.

Can I repeat a course for credit?

Graduate students may repeat a course for credit only when failed and only once.

In all other cases, students who repeat a course only receive credit once for the course. The credit hours for a repeated course do count for enrollment status purposes for the semester in which the student retakes the course.

It is recommended that students check with Student Services staff in their Dean's Office before repeating a course.

How can I register for a course when I have a registration override?

If a faculty member gives you a registration override, you need to go to the My Classes channel located on the Registrar page in myUVM, click on the Add/Drop Classes button, enter the 5-digit CRN, and press Submit Changes. You cannot register through the Look Up Classes to Add link. It will still show the course as closed.

How can I register if I am an alumnus/alumna?

If you are a former student and you wish to take classes without being readmitted, please fill out the registration form from Continuing and Distance Education so that we may promptly reactivate your account. If you wish to be readmitted to a degree seeking program please contact Student Services in the Dean's Office of the college/school you last attended while at UVM.

How can I take a leave of absence?

Students interested in taking a leave of absence must submit a written application to their college/school prior to the beginning of the semester that the leave will take effect. To learn more about the procedure in your unit, contact Student Services in your Dean's Office.

How do I withdraw from a course?

After the Add/Drop period you are not eligible to drop a course. Instead, if you no longer wish to be enrolled in a course, you will need to withdraw online through myUVM. 

How can I change my advisor?

Changes to your advisor must be made through Student Services in the Dean's Office for your college or school.

How do I access advisor notes?

You can access your advisor notes on myUVM.

When do I need to declare a major?

There is no university-wide rule about when a student must declare a major; however, most academic programs suggest that students declare one prior to their second semester, sophomore year.

Who is my advisor?

The name of your advisor(s) is in the first block of information on your Degree Audit. Information about your advisor(s) can be found in the Academic Profile on the Advising (Degree Audit) page in myUVM. If you have any questions about your assigned advisor, please contact Student Services in your Dean's Office directly.

How do I apply for tuition remission?

UVM employees no longer need to complete a form in order to receive this benefit. However, dependents and partners/spouses must complete the tuition remissions form (PDF) each year. To read more about the tuition remission benefit, visit the benefits section of the Staff Handbook.

Where can I find information about my 1098T?

Information regarding your 1098T can be found on the Student Financial Services website.

Who qualifies for NEBHE's RSP Tuition Break?

UVM, as a participant in the New England Board of Higher Education (NEBHE)'s RSP Tuition Break program, offers discounted tuition to permanent residents of New England states wishing to pursue select degree programs not available in their home state. Click here for more details.

Do I need to apply to graduate?

Students who intend to graduate should contact Student Services in their Dean's Office to notify them of their intent.

How many credits do I need to earn at UVM to graduate?

There are limits on the number of credits transferred that may be applied to the degree program and major selected. In general, 30 of the last 45 credits earned for the UVM degree must be taken at the University. Please consult the UVM catalogue for specific college/school policies.

What does the date on my diploma mean?

The date printed on diplomas corresponds to the date the Faculty Senate met to confer degrees, not the date of the Commencement ceremony. This is also the degree awarded date printed on transcripts.

How do I request a copy of my diploma?

For more information on ordering a copy of your diploma, please click here. 

How is GPA calculated?

A student's grade point average is calculated based on two values. The first is the total credit hours the student has taken, and the second is the total quality points the student has earned. When a GPA calculation extends beyond two decimal places it is truncated (a GPA calculation of 1.456 would be evaluated as 1.45.)

What is a repeated course?

A repeated course is the same course taken more than once. Some courses may be taken more than once because the title and/or content change. Those courses are not considered repeated courses.

How do repeated courses impact my GPA?

Graduate students may repeat a course only when failed and only once; only the second grade is then considered in the grade point average calculation. Both grades remain on the student's record.

Undergraduate students who repeat a course only receive credit once for the course. Prior to August 30, 2020, the grades for all occurrences of the course remain on the permanent academic record and all are included in computing the cumulative grade point average. Effective August 30, 2020, the student's transcript will be revised to replace the previous grade for the course with a grade of "R". The "R" is not included in the grade point average calculation.

For all other students, students who repeat a course only receive credit once for the course. The grades for all occurrences of the course remain on the permanent academic record and are included in computing the cumulative grade point average.

How can I learn more about grading at UVM?

Please refer to the FAQ on Grading for more information.

When do I register for courses?

Enrollment opens to you each term at different times depending on your student status and class status. Once available, each term's registration schedule will be posted. Registration dates for the Spring 2019 semester begin Monday, November 12, 2018 (level restrictions for all students will be removed at 6:00AM EST on Monday, December 31, 2018).

How can I enroll in a course that is full?

If a course is closed to enrollment because it has reached its capacity, you may request permission from the instructor to override the capacity restriction. Instructors can grant you permission online to be overridden into their courses. Please note: If you receive an electronic override, you must still register for the course by entering the 5-digit course reference number on the registration page. The Look Up Courses to Add feature should not be used.

How do I get permission to take more than 19 credits?

Students who wish to enroll in more than 19 credits per semester will need to request permission through Student Services in their Dean's Office.

How do I register for a course when I have an override?

If a faculty member gives you a registration override, you need to go to the My Classes channel located on the Registrar page in myUVM, click on the Add/Drop Classes button, enter the 5-digit CRN, and press Submit Changes. You cannot register through the Look Up Classes to Add link. It will still show the course as closed.

How do I change the variable credit hours of my course?

During the Add/Drop period you can change your variable credit hours online from within myUVM. Simply choose change variable credits from the My Classes channel on the Registrar page. After the Add/Drop period you will need to request permission from your instructor to adjust variable credit hours.

Why is there a hold on my registration?

There are a variety of reasons you might have a hold on your account. Some of the most common holds are the need to speak with an advisor before registration, a past due amount on your student bill, and the need to submit an insurance waiver decision. You can view your holds by signing in to myUVM and selecting the check registration status/(view holds) link from the My Classes channel located on the Registrar page.

How are classrooms scheduled?

The Registrar's Office is responsible for scheduling credit-bearing courses into General Purpose (GP) classrooms. Instructors are normally emailed their Fall room assignments at the end of March and their Spring room assignments at the end of October. The Registrar's Office works closely with Continuing and Distance Education to schedule summer courses into GP classrooms. Throughout the year the Registrar's Office works in conjunction with academic departments across campus to create the Schedule of Courses (SOC) for each upcoming semester. The course building process begins well in advance of the start of each term. Classes offered in the Fall begin being developed in early December, Spring classes in early August, and Summer classes in early October.

As a faculty member, how do I know that all my grades have been loaded and accepted by the system?

Icons display next to your course in the Faculty Grade Assignment channel located on the Grading page in myUVM. Mouse over the icon to see what it means. A green check means your grades were loaded successfully.

How can I view a course syllabus online?

If an instructor has entered a syllabus online, it will be found by clicking on the "look-up classes to add" link located in the My Classes channel on the Registrar page within myUVM. Choose the appropriate term and click on Submit. Search for the appropriate course and click on the corresponding link in the CRN column in the search results. If there is a syllabus available, it will be found by clicking on Section Description Available.

How do I add a student to my class?

As much as possible, students should manage their own schedules, doing the adding and dropping classes themselves. In rare cases when a student needs to add the class after the add/drop period is over, click the button at the bottom of the class roster. The button only displays when students are not able to add the class themselves.

How do I give a student an academic alert?

Academic alerts are issued from the class roster via the Faculty Dashboard located on the Teaching page in myUVM. Please click Update in the academic alert column for the student. You will be taken to a separate screen where you can enter specific information if you wish, and then send the alert. When you issue an alert, the date and time it was sent displays on the class roster. You may send alerts more than once for the same student if you wish.

How do I remove a student's advising hold?

If the student is your advisee, please proceed to the Advisee List channel located on the Advising page in myUVM. Click on Hold in the Advisor Hold column for the student and then click Yes, Remove Hold. If the student is in your college but is not your advisee, navigate to the Faculty tab within Banner (from the Advising page in myUVM) and then click on Remove Advising Hold. Enter the student's netID or 95 number and click Remove Hold.

How do I enter an Expanded Section Description?

Entering an Expanded Section Description for a course can be done by clicking on the syllabus icon for that course located in the Faculty Dashboard channel on the Teaching page in myUVM. This will open the window where you can enter your Expanded Section Description. Enter the information in the appropriate fields and press Submit. Please note the fields do not support special formatting. If you want to choose a different term or course, click the appropriate button on the page.

For more information please review how to enter an Expanded Section Description.

How do I disenroll a student?

Disenrollment is a feature on the class roster. This can be done by clicking on the class roster icon located in the Faculty Dashboard channel on the Teaching page in myUVM. Click Request in the Enrollment Change column for the student. Choose the disenrollment reason: "Did not meet prerequisites" or "Did not meet attendance requirement" and click submit. The student will immediately be dropped from the class. If you mistakenly disenroll the incorrect student, that student will have to register for the course again. If it is after the fifth day of class, you will need to give a registration override so that the student can re-register. The disenrollment option is only valid through the drop date of the course.

When are course evaluations scheduled to go live?

Please refer to the course evaluation calendar for specifics on when evaluations are published.