As described in more detail below, new course numbers will be automatically generated, and departments are free to accept these suggested numbers or change them in accordance with the new scheme. That said, we hope departments will review their curriculum carefully and renumber their courses thoughtfully; this is an opportunity to eliminate anomalies and to create a structure that will support curriculum growth over time.
In the new numbering scheme, the first position (“level number”) will communicate the course level as follows:
0 = Undergraduate experiences/pre-college/administrative (such as OSSP study abroad credits)
1 = Introductory (no pre-req(s) unless in an introductory sequence) (‘0XX’ courses in the existing three-digit scheme: e.g., MATH 019)
2 = Intermediate (has introductory pre-req(s) unless it’s “majors only”) (‘1XX’ courses in the existing three-digit scheme: e.g., BCOR 103)
3 = Advanced – Junior/Senior (‘2XX’ courses in the existing three-digit scheme: e.g., ARTH 282)
4 = Capstone/Senior (capstone, Senior seminar, Senior thesis, “Senior only”)
5 = Entry level GR2 (will replace the current 200-level Approved for Graduate Credit (AGC) courses)
6 = Master’s (‘3XX’ courses in the existing three-digit scheme: e.g., HP 303)
7 = Doctoral (‘4XX’ courses in the existing three-digit scheme: e.g., CHEM 487)
9 = Graduate administrative courses
As part of this project, all standard courses and Thesis/Dissertation Research will be given the following numbers: The HON subject code will be replaced with standard number 4996. Non-CAS honors courses will be coded for the appropriate level as x996.
Special Topics: X990 (levels 1-7)
Internship: X991 (levels 1-7)
Independent Study: X993 (levels 1-7)
Teaching Assistantship: X994 (levels 1-7)
Undergraduate Research: X995 (levels 1-4)
Graduate Independent Research: X995 (levels 5-7)
Thesis Research: 6391
Masters Project Research: 6392
Dissertation Research: 7491
January 19, 2022 - Registrar’s Office sent Associate Deans spreadsheets of their current and inactive courses and course re-numbering instructions. A list of all AGC courses was sent to the Graduate College. Associate Deans will distribute the spreadsheets and instructions to departments.
January - September 2022 - Departments work on course-renumbering. In March, the Registrar’s Office sent supplemental spreadsheets to Associate Deans for units who added new courses via Course Action Forms (CAFs) effective Fall 2022 with AGC courses copied to the Graduate College. This list included courses whose subject codes are changing effective Fall 2022.
Now - October 31, 2022: Submit CAFs in a timely fashion; accelerate the submission of CCC CAFs.
No later than October 31, 2022 - Return spreadsheets to the Registrar's Office. All spreadsheets must be submitted no later than October 31, 2022.
October 31, 2022 - Course Action Forms system is suspended for course renumbering.
November 1 - 15, 2022 - Course renumbering occurs. Registrar’s Office will run the processes to create the four-digit courses in Banner. Transfer course equivalencies and DegreeWorks audits will have their numbers changed programmatically based on the spreadsheets the departments submit. Degree audits will not reflect the four-digit numbers until March 2023 when advising opens for Fall 2023 registration. Course Action Forms (CAFs) are changed to the new four-digit numbers.
November 16, 2022 - CourseLeaf reopens; CAFs that were rolled back on October 31 may be resubmitted; other CAFs may be submitted.
December 1, 2022 -The Fall 2023 SOC will have four-digit course numbers when it is first released to the departments.
March 1, 2023 - Editing for the 2023-24 edition of the Catalogue begins; course numbers linked to the Catalogue database and in course tables will automatically reflect the new four-digit course numbers; editors will need to review Catalogue copy carefully for unlinked courses and other narrative text ("a two-hundred level course") that will need revision.
April 15, 2023 - The AY 2023-24 edition of the Catalogue will be released and will reflect the new course numbers.
August 28, 2023 - The full transition to the new numbering scheme will be complete.
Please note the purpose of this project is not to change the current definition of the course (with the possible exception of AGC and 4xxx level courses as noted above). The intent is simply to expand the number. The following transitional methodology was used to develop the proposed new course numbers on the spreadsheets:
- The first number of the existing course number was replaced with the new level number.
- A “0” was added to the end of the existing course number.
Using this methodology:
MATH 019 becomes MATH 1190
BCOR 103 becomes BCOR 2030
ARTH 282 becomes ARTH 3820
HP 303 becomes HP 6030
CHEM 487 becomes CHEM 7870.
If departments need assistance in thinking through the best strategy for number assignment, we invite them to consult their College Curriculum Committee Chairs or Associate Deans. Please consult the Dean of the Graduate College for assigning AGC courses to 3xxx/4xxx vs 5xxx levels.
We’re pleased to partner with you in the implementation of this long-requested enhancement, the result of which will be a number scheme that will support course growth for years to come. Thank you so very much for your assistance.
Additional Clarification Memos
For more information, please review this document regarding Clarifications and Guidance
1 The AY 2023-24 Catalogue will be produced in March 2023.
2 In the existing three-digit scheme, AGC courses were advanced UG courses deemed appropriate for GR students with additional expectations for graduate credit. In the four-digit scheme, 5xxx courses are entry level GR that permit UG elective enrollment. A 5xxx course must have a GR level syllabus and be taught as level GR, not advanced UG. 3xxx/4xxx will not be available to AMP students for graduate credit and graduate students would only be allowed to enroll in a limited number of credits at these levels (3 credits for Master’s and 6 credits for Doctoral).