Spring 2023 Timely Information Co-Locations, Course Action Forms, and Catalogue Editing
Co-locations (formerly ‘concurrent cross-listings’) of Undergraduate and Graduate Courses.
• Please utilize the following one-time process for co-locations that include both undergraduate and graduate courses. Please note, only courses that were 200-level Approved for Graduate Credit (AGC) courses may request 3/5000-level or 4/5000-level co-locations. No more than half of a program’s existing 200-level AGC courses should be set up for co-location. For the remainder, the 200-level AGC courses should become 3/4000-level undergraduate courses and independent 5000- or 6000-level courses should be developed for the graduate program.
1. Submit a new course CAF for the missing course (3/4000- or 5000-level) of the co-location.
2. Attach both syllabi to the CAF.
3. Note in the comment section of the CAF the subject prefixes and course numbers of the co-located courses.
4. Submit the CAF as soon as possible, it should reach the Graduate College by January 27, 2023 to maximize the likelihood of its review and approval for the February 15, 2023 deadline.
5. Back-and-forth communication and syllabi revision is often required before co-location approval is granted; the sooner the CAF is submitted, the greater the likelihood it will be approved in time to meet the February 15 deadline.
6. Colleges/schools may have earlier internal CAF submission deadlines which should be observed.
7. Because departments were already working on the Fall 2023 SOC as the CAF process was progressing, and some had been running a 295/395 pair in the past (for less than three offerings), 5990 Special Topics courses may be co-located with 3/4000 courses for Fall 2023, with prior approval of the syllabi by the Graduate College by February 21, 2023.
8. If you are unable to complete the work for the 200-level AGC co-locations by the February 15 deadline, an extension to May 8, 2023 is allowed. Submit a CAF when the system reopens in early March. The CAF must go through normal workflow and be in the Graduate dean queue by May 8th. Co-location courses that are received by the Graduate College by May 8, 2023 and subsequently approved, will be included in the 2023-2024 Catalogue Addendum. Please only submit the CAF for the course that needs to be created. Attach to that CAF the syllabus for the 3/4000-level course as well as the 5000-level course. If the CAF you are submitting is 3/4000-level, please notify Cindy Forehand (Cindy.Forehand@uvm.edu) and Kerry Castano (Kerry.Castano@uvm.edu) when you submit it.
9. Courses that are not received by May 8, 2023 are no longer eligible for co-location. Academic Deans may submit a request for an extension of the co-location deadline to February 15, 2024; this request must be submitted by May 1, 2023 and approved before May 8, 2023. The extension request should be submitted to the Provost from the Dean (with a copy to the Graduate College Dean and Vice Provost for Academic Affairs and Student Success) and should include: a justification for the extension, a summary of the remaining work, an analysis of potential costs associated with eliminated co-locations, and a timeline and plan for completing the work.
10. Co-location requests for 200-level AGC courses are valid for the next 3-5 years. After that time, the co-location will expire. These co-locations serve as a ‘bridge’ while the units develop permanent 6/7000-level courses.
Course Action Forms
• With the exception of Catamount Core Curriculum Committee (CCCC) designation Course Action Forms (CAF) for existing courses, all CAFs for the 2023-2024 Catalogue are due in the Provost’s workflow queue on February 15, 2023; units may have earlier internal deadlines enabling them to meet the Provost’s February 15 deadline.
• Course Action Forms for CCCC designation for existing courses are due in the Provost’s workflow queue (routed from the CCCC Committee) on or about April 4, 2023. In order to meet this deadline, CAFs for existing courses seeking a designation must be forwarded within the CourseLeaf system to the CCCC by February 1, 2023.
• In spring 2023, Catalogue Editing will open in January rather than on March 1;
Catalogue Editing will close on March 30, 2023.
• The Catalogue will be published as quickly as possible after March 30, with the goal of having it live by April 7.