Co-location Process for the Schedule of Courses (SOC):
The concept of ‘Approved for Graduate Credit’ (AGC) where a single course meets the needs of both undergraduate and graduate students does not exist in the new numbering system. While programs establish independent graduate-level curricula over the next five years, the aim of AGC for existing 200-level AGC courses can be achieved with 3/5000-level or 4/5000-level co-locations. (Please see Cross-listing, Concurrent Cross-listing/Co-located & 3/5000-level or 4/5000-level Co-located Rules below for more information.) Only prior 200AGC courses can be set up to be co-located across undergraduate and graduate levels and only if they were approved for potential co-location with the relevant paired new course in the process carried out spring of 2023 (unless a specific extension has been approved by the Provost).
1. Co-location requests from the pool of previously approved potential co-locations must be approved by the Dean of the Graduate College each term.
- In the Spring of 2023, the Graduate College approved a finite list of courses that are eligible for co-location.* Only courses from this list can be co-located in future terms but still must be approved each term.
- For Fall 23/Spring 24/Summer 24 ONLY, co-location requests with Special Topics may be requested. This one-time exception is to allow units time to create the actual permanent courses desired for co-location. UG/GR co-locations with Special Topics are only permitted with 5990 Special Topics sections.
2. Submit the syllabus for both the UG and GR section of the course. Co-located courses at different course levels MUST have separate syllabi; the outcomes, assessments, readings, and other course components must show evidence that the two different courses are each being taught at their corresponding levels.
3. Send the email to email@example.com with ‘Colocation Request’ in the subject line.
4. The deadline for submitting the co-location request is one week before Department Proofing of the Schedule of Courses for the desired term.
5. Co-location requests for 200-level AGC courses are valid until 2028. After that time, the co-location will expire. These co-locations serve as a ‘bridge’ while the units develop permanent 5/6/7000-level courses.
*New Co-location requests submitted after May 8th will no longer be considered. As explained in February 2023:
If you are unable to complete the work for the 200-level AGC co-locations by the February 15 deadline, an extension to May 8, 2023 is allowed. Courses that are not received by May 8, 2023 are no longer eligible for co-location. Academic Deans may submit a request for an extension of the co-location deadline to February 15, 2024; this request must be submitted by May 1, 2023 and approved before May 8, 2023. See the “Cross-listing, Concurrent Cross-listing/Co-located” section for processing instructions for courses that were granted an extension.