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Preferred Name and Pronoun

Preferred Name and Pronoun

Beginning in January of 2009 any student at the University of Vermont can indicate their preferred first name and pronoun to the university community regardless of whether or not they have legally changed their name.

Choosing a preferred name in the BANNER system will automatically change which name appears in many internal locations such as class lists, grade reports, and unofficial transcripts.

Preferred Name in the News

Places Where Preferred First Name is Used

  • CATcard
  • Degree Audit Reporting System
  • Grade Reports
  • Advisee Lists
  • Unofficial Transcripts
  • Library sign-out process
  • Directory Listing (unless you have chosen FERPA Exclusion)

Places Where Legal First Name is Used

  • Student Accounts
  • Financial Aid
  • Responses to enrollment inquiries such as verification requests (unless you have chosen FERPA Exclusion)
  • Official Transcripts
  • College of Education teacher certification records
Please Note: preferred name is used solely for UVM’s internal systems; external systems (such as home-town newspapers, official transcripts, enrollment verifications, etc.) will continue to use your legal first name.

:: Keeping Your Legal Name Private

If you do not wish UVM to share your legal name with external organizations you have the option of requesting FERPA (Family Educational Rights and Privacy Act) directory exclusion, which revokes the University’s right to share any of your information with any outside source. This option is available on the Preferred Name and Pronoun Form.

It is important to know that choosing to request FERPA exclusion means that you will not be listed in the directory and the University cannot confirm your student status (e.g., for the purposes of credit card and insurance verifications, etc.). For more information, please contact the Registrar’s Office at 656-2045.

It is not possible to change your legal name to preferred in the UVM system yet list your legal name in the directory.

:: How to Indicate Your Preferred Name and/or Pronoun

To indicate your preferred first name and/or preferred pronoun, login to myUVM, and click on “Change Your Preferred Name/Pronoun” in the Personal Information box in the center of the page.  Follow the instructions posted on the “Preferred First Name and Pronoun” form.  Please remember to hit update to ensure that your preferences have been saved. For some applications, the preferred name will immediately display.  For others, there is a 24-hour waiting period before changes will appear in the system.

Should you choose to list a preferred pronoun, it will only appear on class rosters and advisor lists. Your choice of pronoun is restricted to the following options: none (nothing listed), she, ze, he, and “prefer name only.”

Staff with an administrative need (e.g., police, health, and financial services; deans’ office staff) will see both legal and preferred names. Similar to GPAs and other sensitive information, these staff are trained on the implications of this access.

Report any problems with this process to the Office of LGBT Services (656-8637; lgbtqa@uvm.edu), Registrar’s Office (656-2045; registrar@uvm.edu), or the Dean of Students Office (656-3380; DeanofStudents@uvm.edu).

Changing Your CATcard

After twenty-four hours, your preferred name will appear in the system and you can request a new CATcard. When making a name-change on your ID card, it is possible to retain your old card if you so choose.  Visit the Cat Card Office to have a new ID card issued.  There is a $5 fee for this service. 

 If you have questions about this process, please contact LGBTQA Services at 656-8637 or via e-mail.  You can also contact the Registrar’s Office for more specific questions about information systems impacted by these choices.

Changing Your Email Address

UVM email addresses are comprised of three separate components:  NetID, accompanying name, and email aliases.

email components

If you chose the "generate new email alias" checkbox when you completed the “Preferred First Name and Pronoun” form, you will get a new email alias and accompanying name based on your preferred name (e.g., Martin.Henderson@uvm.edu instead of Liliana.Henderson@uvm.edu).

If you want to also change your NetID, or if you aren't satisfied with the alias created for you, contact account.services@uvm.edu (656-2006). They can help you customize your entries if necessary. (Generating the new alias happens overnight, send yourself some email the next day to see your new email address.)

If you chose to change your UVM email to your preferred name but wish to communicate via email using your legal name, we recommend that you create a non-UVM email account (e.g., gmail, yahoo). 



Last modified August 29 2012 08:22 AM

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