Office of the Registrar
:: Term Scheduling Timeline
Once departments have finished proofing the schedule of courses (SOC), early October for the spring semester and March for fall, Associate Deans (ADs) meet with the scheduling analyst to review priority sections. From that point until room assignments have been announced to faculty, the Registrar’s Office works on sections that have been entered up until that time. Any late section additions, room change or meeting pattern change requests will be handled after the announcement to faculty. This is done to ensure that sections that did not get a room in the original scheduling run are not competing for space with sections that were added later.
The summer schedule is worked on by Continuing and Distance Education in December and classrooms are scheduled by the RO scheduling staff, and announced to faculty in January.
:: Our Process
Sections in Banner are brought into EMS (Event Management System). EMS is the software used to schedule classrooms.
In EMS sections can have a requirement or a preference based on information that was entered in BANNER. EMS first places sections in rooms that are marked as pre-assignments, which are determined by Associate Deans, and then places sections based on a ranking system that takes into account the classroom types and preferences requested. The system pulls the characteristics of the classroom requested and attaches them to the section as preferences.
After the pre-assignments are scheduled, then sections with preferences attached are scheduled. Sections without preferences get scheduled last. For this reason, we encourage faculty to be involved in the departmental schedule building process to ensure that their preferences are captured for each section. The system will attempt to place sections in a room of their preference OR a room that has similar features that is size appropriate.
EMS uses an optimization algorithm to maximize the number of sections that can be scheduled. Scheduling across the day though all meeting patterns will afford you the best chance of receiving a highly desired room.
:: Course Distribution Reports
:: Final Exams
Final exams are scheduled based on a matrix that changes each term. The Registrar’s Office only schedules final exams for sections that meet in general purpose classrooms. If a section does not meet in a GP classroom it is assumed to follow the matrix and the exam will be held in the same room the section met in during the term. Final exams are scheduled using the following guidelines:
:: General Purpose Classrooms
- Browse Facilities - View: GP Classrooms
- Room Type - All
- Setup Type - Academic Setup (Banner)
Release dates for even scheduling into GP classrooms will occur on these approximate dates:
- May 1 - Fall
- December 1 - Spring
- Late February/Early March - Summer
:: Requesting a Room Change
- ADA issues affecting either a faculty member or a student
- media needs not clearly outlined during the section-building process
- increased capacity needs due to high student enrollment demand
- other compelling circumstances based on the judgment of the Dean’s Office
Last modified March 16 2016 01:57 PM