University of Vermont

Office of the Registrar

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As a faculty member how do I know that all my grades have been loaded and accepted by the system?


Icons display next to your course in the Faculty Grade Assignment channel located on the Grading page in myUVM. Mouse over the icon to see what it means. A green check means your grades were loaded successfully.

The icons that you may see include the following:

no enrollment icon No enrollment
no enrollment icon Grade entry not yet started
no enrollment icon Grade entry started but not yet completed
no enrollment icon All grades entered but not yet rolled
no enrollment icon Grade entry completed and rolled - no further action can be taken
no enrollment icon Students registered - class not gradable


Can I repeat a course for credit?


Students who repeat a course only receive credit once for the course. The grades for all occurrences of the course remain on the permanent academic record and are included in computing the cumulative grade point average. The credit hours for a repeated course do count for enrollment status purposes for the semester in which the student retakes the course. It is recommended that students check with Student Services in their Dean's Office before repeating a course.

For additional information please click here.


Degree completion while at UVM


There are limits on the number of credits transferred that may be applied to the degree program and major selected. In general, 30 of the last 45 credits earned for the UVM degree must be taken at the University. Please consult the online catalogue for specific college/school policies.


Diversity requirement and transfer credit


To be considered for diversity credit, a course must carry at least three credits (or the equivalent). Transfer credit review begins with the Office of Transfer Affairs, to whom you are asked to submit the following materials. Please note that incomplete or poorly justified proposals will not be considered.

  • A detailed syllabus of the transferred course in question. Additional supporting documentation may be requested if the committee deems it necessary.
  • An essay of approximately one page that explicitly states which requirement (D1 or D2) you are attempting to fulfill and how the transferred course meets the diversity criteria, as outlined in the paragraphs below. To be considered, the essay must include the following:
For D1 credit: Race and Racism in the U.S.
It is important that a course approved for D1 credit address race and racism in a substantial and meaningful way. Therefore, please address each of the following points in your one-page essay:
  1. How was the subject of race and racism addressed in the course?
  2. How did the course address the meaning of power and privilege?
  3. How did it explore the importance and impact of diversity and multiculturalism in U.S. society?
  4. Approximately what proportion of the course content focused on these topics? (For example, a course entitled "Native American Music" could focus mostly on the style and structure of the music itself or it could substantially address the social and cultural forces that have influenced that music. To satisfy the D1 requirement, the course in question must have race and racism as a principal focus.)
  5. How did the course foster reflection regarding your own attitudes in a manner that was observable by your instructor?
For D2 credit: Human and Societal Diversity
Courses in this broader category must promote an understanding of and an appreciation for at least one of the many facets of human and/or societal diversity. Therefore, please address the following points in your one-page essay:
  1. How did the course address one or more of the following topics: a) non-United States cultures, past or present; b) the workplace, organization, and/or the community; c) global or international issues, including the flow of people, cultures, labor, capital, diseases, or resources past or present, across or within all international / multinational geographical borders; d) backgrounds and/or orientations related to race, ethnicity, religion, class/socio-economic status, language, sex, gender identity or expression, sexual orientation, age, disability, or other socially constructed categories; or e) interventions and /or techniques to serve the needs of diverse groups in society.
  2. Approximately what proportion of the course content focused on these topics? (For example, a course entitled "Plants and Society" could focus mostly on plant biology, or it could substantially address the relationship between human cultures and the plants that have sustained them. To satisfy the D2 requirement, the course in question must have human and societal diversity as a substantial focus).
     


Do I need to apply to graduate?


Students who intend to graduate should contact Student Services in their Dean's Office to notify them of their intent.


Does UVM offer credit for GCE A levels?


Transfer credit may be considered for Advanced Levels only; no credit is given for Subsidiary Level Examinations.

Passes of A-C will be considered for up to one year of course credit in a corresponding discipline. Syllabi must be reviewed to determine transfer credit comparability.

Students must request that an official transcript be sent directly to UVM from the Examination Board.


How are rooms scheduled?


The Registrar's Office is responsible for scheduling credit-bearing courses into General Purpose (GP) classrooms. Instructors are normally emailed their Fall room assignments at the end of March and their Spring room assignments at the end of October. The Registrar's Office works closely with Continuing and Distance Education to schedule summer courses into GP classrooms.

For more information on room scheduling please click here.


How are University Honors determined?


Honors are determined in the following manner:

Within the graduating class of each college/school, students in the top one percent will receive summa cum laude; the next three percent will receive magna cum laude; the next six percent after that will receive cum laude. The total number of honors awarded will not exceed ten percent of the graduating class of each college/school.


How can I apply for in-state tuition?


If you would like to apply for in-state residency you will need to complete our residency application. To download the application and find more information about qualifying for in-state residency status please visit our Residency page.


How can I audit a class?


During the Add/Drop period you may elect to change the method in which you will be graded to Audit using the Grade Mode Change form. For more information about auditing a course please visit our grading page.


How can I change my advisor?


Changes to your advisor must be made through Student Services in the Dean's Office for your college or school.


How can I change my name?


If you have legally changed your name and would like that your educational records be updated to reflect that change you will need to complete the following form and return it (by mail, fax, or in person) with two acceptable forms of identification to our office. Acceptable forms of identification include a driver's license, a marriage certificate, a Social Security card, a passport, and a court document.

If you have not legally changed your name but would like to indicate a preferred name please visit our Preferred Name and Pronoun page.


How can I change my residency status?


If you would like to apply for in-state residency you will need to complete our residency application. To download the application and find more information about qualifying for in-state residency status please visit our Residency page.


How can I enroll in a course that is full?


If a course is closed to enrollment because it has reached its capacity you may request permission from the instructor to override the capacity restriction. Instructors can grant you permission online to be overridden into their courses.

Note: If you receive an electronic override, you must still register for the course by entering the 5-digit course reference number on the registration page. The Look Up Courses to Add feature should not be used.


How can I find my 95 number?


Students can find their 95 numbers by logging in to myUVM and navigating to the Registrar page. In the My Records channel please click on student ID number (95#) located in the Personal Info section.

where students can find their nine five number

Former students can find this information in the Alumni Resources channel on the Alumni page of myUVM.

where former students can find their nine five number


How can I get a ski pass verification?


Ski areas will accept National Student Clearinghouse enrollment verifications for ski passes. Click on Enrollment Verification once you have logged in to myUVM and have navigated to the Registrar page.


How can I get more information about transferring credit to UVM?


Students wishing to transfer from another institution to the University of Vermont should contact the Office of Admissions.

Current UVM undergraduate students who wish to take courses at another institution should contact the Office of Transfer Affairs by emailing transfer@uvm.edu or calling (802) 656-0867.

Students can also use the Transfer Guide to see how courses at other institutions have transferred in the past.


How can I get my Study Abroad Approval Form (SAAF) signed?


After you have obtained your Study Abroad Approval Form from the Study Abroad Office please make an appointment with the Office of Transfer Affairs to discuss how your coursework abroad will transfer to UVM. You can make an appointment by emailing Transfer Affairs or by calling (802) 656-0867.


How can I get permission to take more than 18 credits?


Students who wish to enroll in more than 18 credits per semester will need to request permission through Student Services in their Dean's Office.


How can I obtain a copy of my Dean's Letter?


For information about college awards including Dean's List please contact Student Services in your Dean's Office directly. Student Services contact information is available by visiting the Colleges and Schools section of the Academics page.


How can I obtain a letter of enrollment?


The quickest and easiest way to get your enrollment verification is online. Unless you have a specific form which needs to be completed by our office, you can print a verification certificate directly from your computer by signing in to myUVM and selecting Enrollment Verification from the Registrar page.


How can I prevent my name from appearing in the directory?


You can set the flag that removes your name from the directory by clicking on preferred name or directory exclusion in the Personal Info section of the My Records channel on the Registrar page in myUVM and follow the instructions.

You may also request that your record be made confidential by completing the Confidentiality Form in person or online.


How can I register for a course when I have a registration override?


If a faculty member gives you a registration override, you need to go to the My Classes channel located on the Registrar page in myUVM, click on the Add/Drop Classes button, enter the 5-digit CRN, and press Submit Changes.

You cannot register through the Look Up Classes to Add link. It will still show the course as closed.


How can I register if I am an alumnus/alumna?


If you are a former student and you wish to take classes without being readmitted please use this form so that we may promptly reactivate your account.

If you wish to be readmitted to a degree seeking program please contact Student Services in the Dean's Office of the college/school you last attended while at UVM.


How can I request a copy of my diploma?


If you would like an additional copy of your diploma you may request one from our office. The fee for each additional copy is twenty-five dollars. Once we have received your request you can expect to receive your diploma in one to two weeks. If you have any questions about ordering an additional copy or concerning the diploma you received, please contact the Registrar's Office by email or by calling (802) 656-2045.


How can I request a transcript?


You can request your transcript online. Find out how here. Federal regulations require us to have your signature before we release your transcript. For that reason we cannot accept requests for transcripts over the phone. For more information about requesting transcripts including how quickly you can obtain a copy please visit our Official Transcripts page.


How can I select a preferred name?


Students can specify a preferred name and/or pronoun at any time through the Personal Information section of the My Records channel located on the Registrar page in myUVM.

Log in to myUVM here.

For more information on specifying a preferred name and/or pronoun please click here.


How can I take a class Pass/No Pass?


During the Add/Drop period you may elect to change the method in which you will be graded to Pass/No Pass using the Grade Mode Change form. For more information about Pass/No Pass including restrictions surrounding the number of courses you are permitted to have graded this way please visit our grading page.


How can I take a leave of absence?


Students interested in taking a leave of absence must submit a written application to their college/school prior to the beginning of the semester that the leave will take effect. To learn more about the procedure in your unit contact Student Services in your Dean's Office.


How can I transfer credit as a Graduate student?


Graduate students interested in applying transfer credit from another institution to their UVM program of study should consult with the Graduate College. Additional information regarding the Graduate College's transfer policy can be found here.


How can I view a course syllabus online?


If an instructor has entered a syllabus online it will be found by clicking on the look-up classes to add link located in the My Classes channel on the Registrar page within myUVM.

Choose the appropriate term and click on Submit. Search for the appropriate course and click on the corresponding link in the CRN column in the search results. If there is a syllabus available it will be found by clicking on Section Description Available.

click on section description available

If this option is not available this means no syllabus has been entered. Please contact the instructor for more information.


How can I view my grades?


Navigate to view your grades in three quick steps:

1. Log in to myUVM.
2. Navigate to the Registrar page and select View Your Grades in the Academic Records section of the My Records channel.
3. When prompted, select the current term. If the current term does not appear, no grades have been submitted for you at this time.

For additional information please visit our Viewing Your Grades page.


How can I withdraw from a course?


After the Add/Drop period you are not eligible to drop a course. Instead, if you no longer wish to be enrolled in a course, you will need to withdraw online through myUVM. For detailed instructions please click here.

If there is a hold on your account you will not be able to withdraw online. Please download the withdrawal form from our website. The withdrawal form is only available on the forms page during the withdrawal period. Once the last day to withdraw has passed, students need to ask Student Services in their Dean's Office whether it is possible to obtain a late withdrawal.

To read more about the difference between dropping a course and withdrawing from a course please visit our Registration and Enrollment Policies page.


How can I withdraw from the University?


If you are a degree student who wishes to withdraw from the University for personal reasons, medical concerns, family emergencies, or other reasons, you must first notify Student Services in your Dean's Office in person or in writing.


How do I access advisor notes?


To access the new advisor notes feature in Banner please consult the following resource for more information:

How to access advisor notes


How do I add a student to my class?


As much as possible, students should manage their own schedules, doing the adding and dropping classes themselves. In rare cases when a student needs to add the class after the add/drop period is over, click the button at the bottom of the class roster. This button only displays when students are not able to add the class themselves.


How do I apply for tuition remission?


UVM employees no longer need to complete the tuition remission form in order to receive this benefit. Dependents and Partners/Spouses must complete the form each year. Access the form here.

To read more about the tuition remission benefit visit the benefits section of the Staff Handbook.


How do I build a schedule of courses?


Throughout the year the Registrar's Office works in conjunction with academic departments across campus to create the Schedule of Courses (SOC) for each upcoming semester. The course building process begins well in advance of the start of each term. Classes offered in the Fall begin being developed in early January, Spring classes in early August, and Summer classes in early October.

For more information on course building please click here.


How do I change my address?


Students can change their address at any time by clicking on the address link located in the Personal Information section of the My Records channel in myUVM.


How do I change the amount of information displaying in the Faculty Dashboard?


If you are seeing too much or not enough information returned in the Faculty Dashboard, click on the Preferences link and either change the number of rows as appropriate or change the term:

faculty dashboard

If any changes are made you must click on Apply and then on Back.


How do I change the variable credit hours of my course?


During the Add/Drop period you can change your variable credit hours online from within myUVM. Simply choose change variable credits from the My Classes channel on the Registrar page. After the Add/Drop period you will need to request permission from your instructor to adjust variable credit hours.


How do I complete a credit by exam?


A degree student may, under the following conditions, receive credit for a course by taking a special exam and paying the special exam fee of $50 per credit. The exam fee must be paid prior to taking the exam. A request for such an exam must be made in writing at least one month before the date of the exam, and it must be approved by the student's advisor, the chair of the department in which the course is given, and the dean, in that order. The student must not have audited, previously received a grade or mark, or have attempted a prior special exam in this course at UVM or at any other institution of higher education. Only specific university courses may be challenged using special exam. Readings and Research, Honors Research, etc., are specifically excluded. Special Topics may be challenged only if that course is offered during the semester in which the special exam is being requested. The student may not take a special exam in a course whose content is presupposed by courses already taken; or in a course for which transfer credit has already been received; or in a currently enrolled or previously taken course. In cases of uncertainty, the department chair shall decide whether it is appropriate for the student to take a special exam for credit in a particular course. Upon passing the special exam, as determined by the examiner and the chair of the department in which the course is given, the student receives credit, but not a grade, for the course.

Information about completing a credit by exam can be found here.

Access to the downloadable Credit by Examination form can be found here.


How do I disenroll a student?


Disenrollment is a feature on the class roster. This can be done by clicking on the class roster icon located in the Faculty Dashboard channel on the Teaching page in myUVM. Click Request in the Enrollment Change column for the student. Choose the disenrollment reason: Did not meet prerequisites or Did not meet attendance requirement and click Submit. The student will immediately be dropped from the class. If you mistakenly disenroll the incorrect student, that student will have to register for the course again. If it is after the fifth day of class, you will need to give the student an override so he/she can re-register. The disenrollment option is only valid through the drop date of the course.
The class roster icon looks like this: class roster icon

There is a video tutorial on Faculty Dashboard features available in the Video Guides channel located on the Teaching page.


How do I enter an Expanded Section Description?


Entering an Expanded Section Description for a course can be done by clicking on the syllabus icon for that course located in the Faculty Dashboard channel on the Teaching page in myUVM. This will open the window where you can enter your Expanded Section Description. Enter the information in the appropriate fields and press Submit. Please note the fields do not support special formatting. If you want to choose a different term or course, click the appropriate button on the page.
The syllabus icon looks like this: syllabus icon

Expanded Section Descriptions can now be copied from one term to another. For more information on entering expanded section descriptions please click here.

There is also a video tutorial on Faculty Dashboard features available in the Video Guides channel located on the Teaching page.


How do I find an instructor's name if it is not listed?


If there is no instructor listed for a particular course please contact the department in which the course is taught for information regarding unlisted instructors.


How do I get credit for college courses I completed in high school?


If you have been accepted as a degree seeking student and have taken courses at a regionally accredited, degree-granting college or university you may apply for those credits to be transferred to UVM by submitting an official copy of your transcript to the Office of Transfer Affairs. Please visit the following resource to learn more about which types of courses are accepted for transfer and to view the official undergraduate transfer credit policy.

Send your official transcript to the address below:

Mailing:
   Office of the Registrar
   University of Vermont
   360 Waterman Building
   85 S. Prospect Street
   Burlington, VT 05405-0160


How do I give a student a registration override?


To give a registration override please log in to myUVM and click on the Registration Override button located in the My Classes channel on the Teaching page.
Choose the appropriate term from the drop down menu and click Select Term.
Choose the appropriate course from the Course (CRN) drop down menu.
Enter the student's netID or 95 number.
Choose the appropriate override from the Override Action dropdown menu.
Click Perform Action.
Please remind the student she or he needs to go to the registration add/drop page and enter the 5-digit CRN directly in that field and press Submit Changes. The student will not be able to register via the Look Up Classes to Add process.


How do I give a student an academic alert?


Academic alerts are issued from the class roster via the Faculty Dashboard located on the Teaching page in myUVM. Please click Update in the academic alert column for the student. You will be taken to a separate screen where you can enter specific information if you wish, and then send the alert. When you issue an alert, the date and time it was sent displays on the class roster. You may send alerts more than once for the same student if you wish.


How do I give a student with an incomplete access to Blackboard to make up that grade?


1. Navigate to the My Blackboard channel located on the Teaching page in myUVM.
2. Click on the Grant Blackboard Course Access button.
3. Select the term from the drop down menu and click Submit.
4. Select the course from the drop down menu and click Submit.
5. Enter the student netID or 95 number.
6. Choose Student with an Incomplete from the Access Type drop down menu and click Submit.


How do I give my TA access to my Blackboard space?


1. Navigate to the My Blackboard channel located on the Teaching page in myUVM.
2. Click on the Grant Blackboard Course Access button.
3. Select the term from the drop down menu and click Submit.
4. Select the course from the drop down menu and click Submit.
5. Enter the student netID or 95 number.
6. Choose the appropriate type of access from the Access Type drop down menu and click Submit.


How do I indicate a student never attended my class?


Never Attended is a feature of the class roster. You can indicate a student never attended by clicking on the class roster icon located in the Faculty Dashboard channel on the Teaching page in myUVM. Click Request in the Enrollment Change column for the student. Click Never Attended and click Submit. The student will immediately be dropped from the class. If you mistakenly disenroll the incorrect student, that student will have to register for the course again. If it is after the fifth day of class, you will need to give the student an override so she or he can re-register. If it is after the drop date of the class, you will need to work with the Registar's Office to get the student back in the class. The Never Attended feature does not display as a choice until the class begins. This option should only be used when the student truly never attends the class.
The class roster icon looks like this: class roster icon

There is a video tutorial on Faculty Dashboard features available in the Video Guides channel located on the Teaching page.


How do I know if I have a hold?


Information about holds that might prevent registration can be found in the Academic Profile channel in myUVM.

Navigate to the Advising (Degree Audit) page and click on Holds in the Academic Profile channel:
academic profile


How do I know if I have been withdrawn from a course?


If you have been successfully withdrawn from a course it will no longer appear on your course schedule. The course will appear with a grade of W on your transcript. Please see this additional resource to learn more about withdrawing from a course.


How do I obtain a NetID?


Your UVM NetID is a unique username you are assigned when you become an affiliate of UVM. If your name appears in the directory, you have been assigned a NetID (you can locate your NetID at the bottom of your directory entry). If your name is not appearing in the directory and you expected it to, please contact Identity and Account Management.


How do I obtain copies of previous years' course descriptions?


Historic course descriptions are available online via the electronic course catalogues for academic years dating back to 2000. If a course you took prior to the Fall of 2000 does not appear in one of the electronic catalogues you may request descriptions from our office.

Copies of historic course catalogues are also available at the Library Research Annex or online.


How do I reactivate my account?


To reactivate your account or to reset your password please click here.

Under Accounts click on the appropriate option: Set up your NetID or Reset a forgotten NetID password.

Enter the requested information and follow the prompts to create a new password.

Once complete proceed to the portal login page and sign in to myUVM with your netID and new password. Be sure to remember your netID.


How do I register for courses?


Once you have activated your netID with Identity and Account Management you will be able to immediately log in to myUVM, our student portal. Inside the portal you will have access to your student account, email, course registration, and many other online services.

To register for courses navigate to the Registrar page and then to the My Classes channel. In the My Classes channel click on the Add/Drop/Withdraw button and continue with registration.


How do I remove a student's advising hold?


There are two ways:

1. If the student is your advisee, please proceed to the Advisee List channel located on the Advising page in myUVM. Click on Hold in the Advisor Hold column for the student and then click Yes, Remove Hold.
remove advising hold

2. If the student is in your college but is not your advisee, navigate to the Faculty tab within Banner (from the Advising page in myUVM) and then click on Remove Advising Hold. Enter the student's netID or 95 number and click Remove Hold.
Banner image


How do I run a CATS report?


For instructions on how to run your CATS report and answers to other frequently asked questions about CATS reports please click here.


How do I run a degree audit?


To run your degree audit log in to myUVM and click the Run Your Degree Audit banner located on the Advising (Degree Audit) page.


How do I send my insurance or loan provider proof that I am a full time student?


Information on how to provide verification of enrollment to your insurance or loan provider can be found on our Enrollment Verification page.


How do I sign up for an independent study?


If you wish to sign up for an independent study you will need to contact the department in which the independent study will be offered in order to set up the course.


How do I submit my grades?


On the first day of final exams the courses you teach will display in the Faculty Grade Assignment channel located on the Grading page in myUVM. Click the course title to navigate to the final grade submission page. Use the drop down menu to select a grade for each student and press Submit. Please note the page only stays active for 3 hours of inactivity.

If all your grades were entered successfully, a check mark will display next to the course in the Faculty Grade Assignment channel. If another icon displays, please mouse over it to see what the issue is and take the appropriate action.

The icons that you may see include the following:

no enrollment icon No enrollment
no enrollment icon Grade entry not yet started
no enrollment icon Grade entry started but not yet completed
no enrollment icon All grades entered but not yet rolled
no enrollment icon Grade entry completed and rolled - no further action can be taken
no enrollment icon Students registered - class not gradable

Grades are due 72 hours after the final exam.


How do I withdraw a student from my class?


Withdrawing is something that students must do. They use the registration system until the official withdrawal date (please consult the Academic Calendar for exact dates). After that time, they petition their Dean's Office. If a student has withdrawn, it will be indicated on the student schedule, class roster, and grade list.


How does RepGen (Report Generator) work?


There are detailed instructions regarding REPGEN on the Dean or Chair page in myUVM. Click on BANNER SSB under BANNER ACCESS at the bottom of the page. You will be presented with a new menu and under the Schedule of Courses Process/Course Reporting click on Dean/Department Chair Forms and Instructions. Under Instructions, click on REPGEN Guide. If you need further help, please contact the Registrar's Office.


How is transfer credit awarded?


The University of Vermont is on the early Autumn semester system. All academic coursework accepted for transfer will be converted into semester hours of credit by our office.

Transfer credit is accepted for courses comparable in content, nature, and intensity to course offerings in the corresponding discipline at UVM. Only courses that are taken for credit (not pass/fail or audit) and for which you have earned a grade of C or higher will be accepted to transfer.

For more information about transfer credit policy and procedure, please visit the Transferring to UVM page or contact the Office of Transfer Affairs at transfer@uvm.edu or by calling (802) 656-0867.


How many credits can I take per semester?


Degree students may enroll in a maximum of 18 credits per semester. Students wishing to enroll in more than 18 credits must obtain permission through Student Services in their Dean's Office.

Undergraduate and non-degree students are considered full time if they are taking at least twelve credits for a particular term. Graduate students must be taking at least nine credits for a particular term. Please click here for more information.

For information about tuition fees please click here.


How much will my transcript cost?


There is no charge for normal transcript processing; all transcripts requested online are processed the next business day free of charge. If you are on a tight deadline, and need to be assured your transcript will be processed quickly, we do provide rush service for a ten dollar fee.

For additional information about requesting transcripts please visit our Official Transcript page.


How quickly will I get my transcript?


Email transcripts are sent immediately. Transcripts requested online for fax/mail/pick up will be processed the next business day free of charge. If you choose the regular, free of charge service using the paper form, your transcript will typically be processed within three to five business days. Once your transcript is processed it is mailed via United States Postal Service. If you need your transcript quickly, you may elect the 24 hour rush service for a five dollar flat processing fee. Rush transcripts are sent via USPS mail. If you wish to have your transcript mailed other than by USPS please visit the Official Transcripts page for information on express mailing.


I am thinking about switching to a different major. Can I get a CATS report for another major without changing my enrollment information?


Yes, you can run a What If audit to see how your courses would apply if you decided to change your major, minor, or degree program. The What If report will display the requirements, based on the current catalogue, for the program of study that you choose. For more information on running a What If report please click here.


I applied, was accepted, and attended UVM some time ago but withdrew for personal reasons. I now wish to return to the University. Should I apply through your office?


If you were previously admitted and enrolled at the University of Vermont as a degree student, you should contact Student Services in the Dean's Office of your college/school for information regarding readmission. You should not submit an application to the Office of Undergraduate Admissions.


I can't log in to myUVM. What should I do?


Login assistance for myUVM and other UVM systems is available by selecting the Need Help? link on the myUVM login page. If you are still unable to access the system after utilizing that resource please contact the Tech Team by calling (802) 656-2604 or by sending them an email.


I completed a course at UVM and received a grade for it, but my CATS Report is showing zero credits for the course. Why did I lose credit?


The CATS Report automatically removes credit when two courses with duplicated content are taken. For example, according to the University Catalogue, credit is not allowed for both BIOL 001 and BCOR 011. The CATS Report will display zero credits for whichever of these two courses you take last. Another common example of duplicated content occurs with MATH 019 and MATH 021. Unless you also take MATH 022, you cannot have credit for both 019 and 021.

If you run your CATS Report immediately after you have registered for courses, you will be able to recognize any courses with duplicate content, identified by zero credits showing next to IP (In Progress), and can change your course selections to avoid losing credit.


I do not want credit for courses I completed at a university I attended before applying to UVM. Must I submit the transcript?


Complete official transcripts of all work taken at other institutions must be submitted as part of the application process, whether or not credit for such work is desired or expected. Students who fail to acknowledge attendance at any college or university in which they have been enrolled automatically waive the right to have that work considered for transfer credit. They may also be subject to denial of admission, loss of course credit, and/or suspension from the University.


I had to take a course twice in order to improve my grade. How does CATS handle that?


The CATS report removes credit for duplicated courses (while both grades in duplicated courses are used to calculate your GPA, credit is only allowed once) and identifies the course with zero credits by displaying >D after the grade. RP will appear next to the version of the course that maintains its credit. CATS is designed to give credit to the course with the higher grade, but while your second attempt at a course is in progress (or IP) it will display with zero credits.

Courses that are allowed to be repeated -- for instance special topics courses with different titles -- are identified with >R after the grade, and no credit is removed.


I missed the add/drop deadline to drop a course. What should I do?


Once the Add/Drop deadline has passed you must withdraw from the course.

For more information on withdrawing from a course please click here.


I missed the add/drop deadline to enroll in a course. What should I do?


If you have not been attending the course or for additional information please contact Student Services in your Dean's Office.


I sent a transcript to be evaluated for credit. Have you received it?


If you are an active undergraduate student, you can check to see if your transfer credit has been received and evaluated by selecting the transfer credit link in the My Records channel located on the Registrar page in myUVM. If the transfer credit does not appear there, or if you have any further questions, you should contact the Office of Transfer Affairs for additional information at transfer@uvm.edu or by calling (802) 656-0867.


I took a course which was supposed to fulfill a requirement but my CATS report indicates that the requirement is unsatisfied. What should I do?


If there are discrepancies in your audit and you are in the Grossman School of Business, the College of Agriculture and Life Sciences, the College of Engineering and Mathematical Sciences, the College of Nursing and Health Sciences, or the Rubenstein School of Environment and Natural Resources, you should discuss them first with your advisor. Only your advisor can approve and submit exceptions for your degree audit, which will be processed through Student Services in your Dean's Office.

If you are in the College of Arts and Sciences, you should discuss any discrepancies in your CATS report with Student Services in the Arts and Sciences Dean's Office.

If you are in the College of Education and Social Services, you should complete a request form or stop by 528 Waterman in order to petition that a course be used to satisfy a requirement. Be sure to provide a strong academic rationale for your request.


I took some courses at another school. Why do they not appear on my CATS Report?


If transfer courses are not showing up on your CATS Report, you should verify that the Office of Transfer Affairs has received your official transcript from the original institution.


If I take a leave of absence how long can I be away before I will need to apply for re-admission?


Leaves are granted for a finite period of time, and normally may not exceed four semesters. For additional information contact Student Services in your Dean's Office.

Please visit this additional resource to read the University's official policy regarding leaves of absence.


If I take courses at another school will the credits transfer back to UVM?


If you are an undergraduate student at UVM, and are interested in taking courses at another institution, you can use the Transfer Guide to see how courses have transferred in the past. You may also request a limited number of specific courses be evaluated for pre-approval by submitting the Undergraduate Domestic Pre-Approval Request or by contacting Transfer Affairs at transfer@uvm.edu or (802) 656-0867.

Please also carefully read through the Transferring to UVM page for specific transfer credit policy and procedure information.


Is it possible for an instructor to drop a student from a class?


An instructor has the right to disenroll any student from a course if that student (1) does not meet the prerequisites of the course, or (2) fails to attend a scheduled course by the third instructional day of a semester or the second scheduled class session of a course, whichever comes later (unless the student has notified the instructor and has been excused).


My transfer courses appear on my CATS report, but they are not applying to the appropriate requirement. What should I do?


To find out if an exception can be approved, please speak with your advisor about applying transfer courses to UVM requirements.


To what address should my transcript be sent?


If you have been accepted as an undergraduate, degree seeking student and have taken courses at a regionally accredited, degree-granting college or university, you may apply for those credits to be transferred to UVM by submitting an official copy of your transcript to the Office of Transfer Affairs. Please visit the following resource to learn more about which types of courses are accepted for transfer and to view the official undergraduate transfer credit policy.

Please send your official transcript to the address below:

University of Vermont
Office of the Registrar
360 Waterman Building
85 S. Prospect Street
Burlington, VT 05405-0160

If you are applying for undergraduate admissions to UVM, please review the information from Undergraduate Admissions and send application materials directly to:

Office of Undergraduate Admissions
University of Vermont
194 S. Prospect Street
Burlington, VT 05401


Transfer course pre-approval for current UVM students


For UVM students, the Transfer Guide can provide a quick resource to see how courses have transferred in the past. You may also request a limited number of specific courses be evaluated for pre-approval each semester.

Please fill out the online Undergraduate Domestic Pre-Approval Form or contact the Office of Transfer Affairs with the name of the university, specific course department, course number, and title that you are considering taking. Please indicate if you are attempting to fulfill a specific degree requirement, e.g., PSYS 001.


Transfer credit and degree requirements


If you are transferring credits from another institution and you want any of those credits to count toward your degree requirements, you should speak with your advisor and/or Student Services in the Dean's Office for your college/school. All transfer credit is on a course-by-course review and must be comparable in content, nature, and intensity to course offerings in the corresponding discipline at UVM. A more detailed course syllabus may be needed to make a more specific transfer credit determination. All course syllabi should be submitted to the Office of Transfer Affairs.

Courses that you have taken at another school that are not satisfying specific degree requirements may be used as elective credit.

For additional information regarding transfer credit policy and procedure, please visit the Office of Transfer Affairs webpage.


What are my privacy rights?


Federal law protects your education records. The University of Vermont respects the privacy of student educational records and complies with the Family Educational Rights and Privacy Act (FERPA).

For more information regarding your privacy rights please click here.


What are the criteria for Dean's List?


Dean's List status is awarded to full-time undergraduate students with a cumulative grade-point average of not less than 3.00 who stood in the top 20 percent of each class of their college/school during the preceding semester. Full-time enrollment in this case shall be a minimum of twelve credits in courses in which grades of A, B, C, D, or F can be given.


What are the standard meeting patterns?


To view the standard meeting patterns and to learn more about our policy concerning them please click here.


What do I do if I need to take off a semester or year?


Students interested in taking a leave of absence from the University should contact Student Services in the Dean's Office of their college/school.


What does the date on my diploma mean?


The date printed on diplomas corresponds to the date the Faculty Senate met to confer degrees, not the date of the Commencement ceremony. This is also the degree awarded date printed on transcripts.


What happens when you repeat a class?


Students who repeat a course only receive credit once for the course. The grades for all occurrences of the course remain on the permanent academic record and are included in computing the cumulative grade point average.

For additional information please click here.


What is a CATS report?


CATS (Curriculum Audit Tracking System) is UVM's degree audit system that produces automated, individualized reports to help students track their progress toward completing their degrees. The CATS report, used by students and advisors, identifies both completed and outstanding requirements and provides a current list of courses that can be taken to satisfy them. Learn more about the CATS report here or log in to myUVM to run your CATS report.


What is an exception?


An exception reflects any change -- such as a requirement waiver or a course substitution -- applied to your academic program with the approval of your advisor. Exceptions allow the CATS report to reflect individualized adjustments to your specific degree requirements.


What is FERPA?


The Family Educational Rights and Privacy Act (FERPA) is the federal law that protects your student educational records. To read more about your privacy protection under FERPA please click here.


What is my GPA?


Your online transcript displays both your cumulative GPA and your semester GPA. Your CATS Report will display both your cumulative GPA and your GPA by requirement, e.g., major requirement.

To access your transcript log in to myUVM and select unofficial transcript from the Academic Records section of the My Records channel on the Registrar page.

For information on how to run your CATS Report visit our CATS Report section.

Please visit this resource to learn more about how GPA is calculated.


What is the current add/drop policy?


Beginning with the Spring 2012 semester, all courses will require instructor permission in order to enroll after the fifth instructional day of the term. The tenth day of the semester is the last day to add or drop classes.

For more information on the current add/drop policy please click here.


What is the University's final exam policy?


Final exams, including those for Graduate and Continuing and Distance Education courses, are held during the examination period established by the University calendar. For additional information about final exams including existing limits on the number of exams a student is required to complete in a 24-hour period as well as what a student should do if they are absent from a final exam please visit the official examination policies page.


What should I do if I am not seeing a grade?


If you have questions about why a particular grade is not appearing you should contact the instructor for that course. If the instructor is unavailable it is recommended that you contact the department which runs the course. Please visit the following resource for additional information about your current grades.


What should I do if I have questions about my CATS report?


Questions about your CATS report should first be directed to your advisor. If you do not know who your advisor is please contact Student Services in your Dean's Office.


What should I do if I want to appeal a grade?


If you believe you have received an unfair course grade, you may appeal that grade. Details about the University's grade appeal policy are available at the Institutional Policies website.


What should I do if my CATS report lists the wrong major or program?


Contact Student Services in your Dean's Office to verify your currently declared major or degree. If inaccurate information is on file, you may need to submit a change of major/minor form in order to update your CATS report.


What should I do if my course is not showing up on Blackboard?


If a course you have registered for is not appearing in your course menu, Blackboard support consultants are available via the Tech Team at (802) 656-2604. For more information on Blackboard please click here.

Please be advised that not all instructors use Blackboard.


What steps do I take before studying abroad to determine how my credits will transfer?


If you are a current UVM undergraduate student, once you have applied and been accepted to a Study Abroad Program, you should request that the Office of International Education issue you a Study Abroad Approval Form (SAAF). Once you have this form you should contact the Office of Transfer Affairs to discuss how your coursework abroad will transfer to UVM. Please email Transfer Affairs or call (802) 656-0867 to schedule an appointment.

Additionally, you may access the online Transfer Guide to see how courses from your chosen institution or program have transferred in the past.

While you are away, courses can change. You may decide to add or drop classes. Make sure to keep us up to date about the courses you are taking. Email your final course schedule to transfer@uvm.edu so we can let you know how the classes you end up taking will transfer back to UVM.

Please visit the Office of Transfer Affairs' Studying Abroad webpage for more information.

If you are a current UVM undergraduate student looking to study abroad, you can choose from one of UVM's official exchange programs or from one of the many approved programs through accredited institutions and agencies. To see this list, please click here. For more information about possible study abroad programs, you can also visit the Office of International Education website.


When and where can I get my books?


The list of required course texts is found online at the University Bookstore website. The list becomes available about three weeks prior to the start of the Fall term and about two weeks prior to the start of the Spring term.


When can I register for winter session courses?


All students, regardless of level, may register for winter session courses as soon as spring registration opens for Continuing and Distance Education students. For additional information about winter session click here.


When do I need to declare a major?


There is no university wide rule about when a student must declare a major; however, most academic programs suggest that students declare one prior to their second semester, sophomore year.


When do I register?


Enrollment opens to you each term at different times depending on your student status and class status. Once available, each term's registration schedule will be posted here.

Registration dates for the Spring 2018 semester begin Monday, November 13, 2017 (level restrictions for all students will be removed at 6:00AM EST on Tuesday, January 2, 2018).

To find out more about how student and class status are defined visit our Registration and Enrollment policies page.


When I run my CATS report, I get two audits. Why?


Students enrolled in two separate degree programs will receive two separate CATS reports, one for each program.


When is the last day to add or drop a class?


The current add/drop deadline dates are as follows:

Spring 2018 semester

January 22: Last day to add classes without instructor permission
January 29: Last day to add or drop classes

Fall 2017 semester

September 1: Last day to add classes without instructor permission
September 11: Last day to add or drop classes

For more information on important dates please reference the Academic Calendar. More detailed information (including how to calculate the Add/Drop deadline for summer courses) can be found on our Registration and Enrollment page.


When should I expect to see my grades?


Faculty Senate policy states that all grades should be submitted within 72 hours of the final exam. Once your instructor submits your grade it will need to be rolled to academic history in order for you to view it. Grades roll to academic history daily when the system is backed up at 1:00AM. Students should therefore expect to see grades no later than 3-4 days after they have completed their final exam. Grades for all courses must be submitted by the Tuesday following the last day of exams.


Where can I find the schedule building worksheet?


This worksheet lists the standard meeting patterns in a grid format to help you build your weekly course schedule. Instructors please see these additional resources about standard meeting patterns and course building.


Where can I get questions answered about Orientation?


If you have questions about undergraduate or transfer orientation you can email the Orientation program directly or call (802) 656-4136. Additional information can also be found on the Orientation website.


Where can I see what courses are being offered?


The easiest way for students to find out what courses are being offered is by clicking on look up classes to add located in the My Classes channel on the Registrar page in myUVM.

Links also appear on our homepage as soon as course listings for a future semester become available. You have the option of viewing all courses at once (by selecting an Enrollment link) or viewing courses by subject (by selecting a Schedule of Courses link). When course listings are not yet available for a semester, text will display informing you of when we predict these listings to be posted.

The full list of courses may also be found in the course catalogue.


Which of my courses will transfer to the University of Vermont?


Credit will transfer only after you have been admitted as a matriculated degree student. For details on which types of courses/credit are eligible for transfer please visit our Transferring to UVM page.


Who is my advisor?


Information about your advisor(s) can be found in the Academic Profile channel found on the Advising (Degree Audit) page in myUVM.

If you have any questions about your assigned advisor please contact Student Services in your Dean's Office directly.


Who qualifies for NEBHE's RSP Tuition Break?


UVM, as a participant in the New England Board of Higher Education (NEBHE)'s RSP Tuition Break program, offers discounted tuition to permanent residents of New England states wishing to pursue select degree programs not available in their home state.

Please visit this resource to see a list of the qualifying degree programs and to learn more about this program.


Why is the number of total credit hours on my CATS report different from the number on my transcript?


In rare cases, the total number of credits may sometimes be different because your CATS report only counts credits for courses that can be used in your degree program, while your UVM transcript lists credits for all courses taken at UVM, even those that do not apply to your degree.


Why did I receive the message "Degree program not available" on my CATS Report?


CATS Reports are currently available for undergraduate students in the College of Arts and Sciences. Beginning October 2016 and moving forward, the College of Agriculture and Life Sciences, the College of Education and Social Services, the College of Engineering and Mathematical Sciences, the Grossman School of Business, the College of Nursing and Health Sciences (Professional Nursing and RN-BS students), and the Rubenstein School of Environment and Natural Resources have been using our new degree audit application.

If you are a student in a program not named here, you will be notified by your Dean's Office when your degree audit becomes available for viewing.

With the exception of the MBA degree, CATS Reports are not available for Graduate students, for Continuing and Distance Education non-degree students, or for students who entered UVM before the fall of 1999. If you entered UVM before the fall of 1999, please contact Student Services in your Dean's Office about possibly updating your catalogue year.


Why is there a hold on my registration?


There are a variety of reasons you might have a hold on your account. Some of the most common holds are the need to speak with an advisor before registration, a past due amount on your student bill, and the need to submit an insurance waiver decision. You can view your holds by signing in to myUVM and selecting the check registration status (view holds) link from the My Classes channel located on the Registrar page.


Will I receive credit for the AP exams I took?


Credit is granted for AP exam scores of 4 or 5 in most subjects; scores of 3 are accepted in some areas. Please consult our complete AP chart for more information. To receive credit, either submit your official AP Score Report from the College Board with your application for admission, or once admitted/enrolled, submit your official score report from the College Board directly to the Office of Transfer Affairs.


Will my grade point average from my previous institution transfer in addition to my courses?


No. Only credit will transfer. Your GPA is calculated using only the grades you have received at UVM.


Where can I find information about my 1098T?


Information regarding your 1098T can be found here.

Last modified October 12 2017 09:33 AM

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