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Degree Works - Meetings

Agendas and Minutes

Degree Works Project Meeting Minutes

Friday, April 15, 2016 - 9:00am

Facilitator     Veronika Carter

Attendees: Naima Dennis, Veronika Carter, Rebecca Clark, Gail Starks, Keith Williams, Angela Lindstrom, David Alles

Agenda

Review the following:
  1. To-Dos from Last Week's Training with Laurie Perry from Ellucian
Discuss:
  1. Temp Scribers
  2. Ellucian Training Sessions
  3. Design Options
  4. Webpages
  5. Degree Works Timeline
  6. Team Updates and Meetings

Minutes

Temp Scribers

  • Had a great interview on Thursday, April 14.
    • We may look to hire just one scriber to work 40 hours a week plus holidays for 10 months, rather than 2 for 6 months as originally thought.
    • We will wait at least one more week to make final decision since more apps are still coming in.
  • Travis Perry is an additional in-house resource.
  • The temp scriber hiring process should be completed by end of April.

Ellucian Training Sessions

  • Ellucian Technical Training will take place in early May; the first Functional Training sessions will happen May 24-26.
  • Who should be invited to attend these meetings? Should we have a separate overview session for Dean's Office staff?
    • Mark Hall is on leave, but would be first choice to attend as he has shown interest/commitment.
    • We will invite Genevieve (CEMS) and Gillian (CESS) for exceptions training in July.
    • We will need to create plan for exception training for all units.

To-Dos from Last Week's Training with Laurie Perry from Ellucian

  • Gail and David are working on these currently.

Design Options

  • We discussed "local branding", i.e., different branding/colors for different colleges. The answer seemed to be "no" from Laurie but we may be able to find a way around the coding to accomplish this.

Webpages

  • Ellucian Degree Works page
    • Keith suggested installing a site meter or Google Analytics to assess the traffic on this webpage.
  • Project Request page
    • We need a university-wide announcement regarding this page.
  • DW Meeting Minutes page
    • Currently, the minutes are all listed on the front page in order of the most recent meeting. Eventually there will be a list of links to different dates so that when clicked, viewer can see the minutes for a specific meeting.

Degree Works Timeline

  • We are on track for April in terms of the Scribe and Project Management to-do items. The IT/Install item ("decide on frequency of DW feed") should be moved to May.
  • Communications
    • We need to think about ways to communicate to the campus at large regarding updates and announcements.
      • Talk to Gary Derr regarding this.
      • PowerPoint presentation to play in the Davis Center starting in the fall.
      • Are there any audit demo videos available that we can share?

Degree Works team Updates and Meetings

  • Do we need to schedule a broad update meeting for the DW Team before summertime?
    • It may be more efficient to share announcements/updates via email initially.
    • We need to discuss our communication plan and rollout; talk about how and when to reach out to the campus at large regarding updates and announcements.
  • We need to set up an SSC meeting.
    • July would be a good time as we will have had one month of scribing.
    • Becky, Angela, Veronika, and Naima will attend this meeting.

Meeting Adjourned

Last modified October 06 2016 02:39 PM

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