Why are we doing this?
Expanded course numbers will enhance departments’ ability to develop their curriculum, support new collaborations, and develop courses for the Catamount Core general education requirements which take effect in Fall 2023. New course numbers will be automatically generated, and departments are free to accept these suggested numbers or change them in accordance with the new scheme. That said, we hope departments will review their curriculum carefully and renumber their courses thoughtfully; this is an opportunity to eliminate anomalies and to create a structure that will support curriculum growth over time.
What is the process?
In January/February 2022 each department will receive instructions and a spreadsheet of current and inactive courses from their Associate Dean. Spreadsheets are due to the Registrar’s office no later than October 31, 2022.
When will the new numbers be in place?
Conversion to four-digit numbers will take place in November of 2022. The full transition to the new numbering scheme will be complete by August 28, 2023.
What will the new numbering scheme be?
In the new numbering scheme, the first position (“level number”) will communicate the course level as follows:
0 = Undergraduate experiences/pre-college/administrative (such as OSSP study abroad credits)
1 = Introductory (no pre-req(s) unless in an introductory sequence) (‘0XX’ courses in the existing three-digit scheme: e.g., MATH 019)
2 = Intermediate (has introductory pre-req(s) unless it’s “majors only”) (‘1XX’ courses in the existing three-digit scheme: e.g., BCOR 103)
3 = Advanced – Junior/Senior (‘2XX’ courses in the existing three-digit scheme: e.g., ARTH 282)
4 = Capstone/Senior (capstone, Senior seminar, Senior thesis, “Senior only”)
5 = Entry level GR* (will replace the current 200-level Approved for Graduate Credit (AGC) courses)
6 = Master’s (‘3XX’ courses in the existing three-digit scheme: e.g., HP 303)
7 = Doctoral (‘4XX’ courses in the existing three-digit scheme: e.g., CHEM 487)
9 = Graduate administrative courses
*In the existing three-digit scheme, AGC courses were advanced UG courses deemed appropriate for GR students with additional expectations for graduate credit. In the four-digit scheme, 5xxx courses are entry level GR that permit UG elective enrollment. A 5xxx course must have a GR level syllabus and be taught as level GR, not advanced UG. 3xxx/4xxx will not be available to AMP students for graduate credit and graduate students would only be allowed to enroll in a limited number of credits at these levels (3 credits for Master’s and 6 credits for Doctoral).
How will the new numbers be assigned?
The following transitional methodology was used to develop the proposed new course numbers you will see on the spreadsheet:
• The first number of the existing course number was replaced with the new level number.
• A “0” was added to the end of the existing course number.
Using this methodology:
MATH 019 becomes MATH 1190
BCOR 103 becomes BCOR 2030
ARTH 282 becomes ARTH 3820
HP 303 becomes HP 6030
CHEM 487 becomes CHEM 7870.
Departments may change the last three positions of the new number as they see fit, as long as the change will not result in a new number reserved for standard courses.
Which numbers are reserved for standard courses?
As part of this project, all standard courses and Thesis/Dissertation Research will be given the following numbers. The HON subject code will be replaced with standard number 4996. Non-CAS honors courses will be coded for the appropriate level as x996. We will reserve all x99x numbers for standard courses. Please do not use x990-x999 for any other purpose.
Special Topics: X990 (levels 1-7)
Internship: X991 (levels 1-7)
Independent Study: X993 (levels 1-7)
Teaching Assistantship: X994 (levels 1-7)
Undergraduate Research: X995 (levels 1-4)
Graduate Independent Research: X995 (levels 5-7)
Thesis Research: 6391
Masters Project Research: 6392
Dissertation Research: 7491
What should I do if I do not want a course to be carried forward into the new numbering scheme?
If you do not want a course to be offered any more starting in Fall 2023, put END in the COMMENT column. This will tell the process that the course should be ended effective Fall 2023. Please do not remove the course from the spreadsheet.
What should I do if a course is missing from the spreadsheet?
If a course is missing, please contact the Registrar’s Office: email@example.com with Course Renumber Question in the subject line. Please do not attempt to add it to the spreadsheet.
What do I do if I want to END a course and the New Course Number field is locked?
Please state this in the Comment field, with an explanation.
What do I do if a course is ENDed, the field is locked, and I don’t want it to be ENDed?
Please state this in the Comment field, with an explanation.
What do I do if the subject code is changing for Fall 22?
Spreadsheets were provided for the ‘current old’ subject code simply for planning purposes. If you wish, you can use them to plan for the new numbers you will want for the new subject code. You will receive a spreadsheet with the new subject code courses in early March after all the Fall 22 changes have been processed in CourseLeaf. All changes should be entered on the new subject code spreadsheet. Please return the ‘old’ subject code spreadsheet with a comment ‘this subject code is being retired’. You may return it immediately if you wish, or wait until you receive the new subject code spreadsheet in March.
What should I do if a course is being made Inactive due to the Course Not Offered Process?
You do not need to do anything. If you want the course to carry forward into Fall 23 with a four-digit number, enter that number (or leave the existing number). If the course is made Inactive as part of the Course Not Offered process, it will be created as an Inactive course for Fall 23 with a four-digit number.
What about transfer course equivalencies and DegreeWorks audits?
Transfer course equivalencies and DegreeWorks audits will have their numbers changed programmatically based on the spreadsheets the departments submit. Degree audits will not reflect the four-digit numbers until March 2023 when advising opens for Fall 2023 registration.
Who will change the Fall 2023 catalogue copy?
The vendor will make these changes.
Who should I contact if I need help determining what the new course numbers should be?
If departments need assistance in thinking through the best strategy for number assignment, we invite them to consult their College Curriculum Committee Chairs or Associate Deans. Please consult Cynthia Forehand, the Dean of the Graduate College, for assigning AGC courses to 3xxx/4xxx vs 5xxx levels.
Who should I contact if I have questions not answered in this FAQ?
Please email firstname.lastname@example.org with Course Renumber Question in the subject line.
How will Course Renumbering impact the CAF process?
With the exception of a brief pause in November, the course action form system, CourseLeaf, will remain open. Please continue to submit CAFs as you normally would, and in the case of CCC forms, please submit those as soon as possible.
On October 31, the CourseLeaf system will be suspended while course renumbering occurs (October 31 to November 15).
CAFs for new courses submitted between now and October 31 should include a note in the comments section indicating the preferred 4-digit course number. The new 3-digit course number can be any available 3-digit number, as it will be changed to the 4-digit number indicated in the comments section of the CAF.
Please adhere to the 3-digit numbering scheme for available numbers as much as possible:
- 0xx for a course that will be 1xxx in the new scheme
- 1xx for a course that will be 2xxx in the new scheme
- 2xx for a course that will be 3/4xxx in the new scheme
- 3xx for a course that will be 5/6xx in the new scheme
- 4xx for a course that will be 7xxx in the new scheme
All CAFs that have completed workflow (arrived in the Provost’s Office approval queue) by October 31 will be processed before course renumbering occurs and will be incorporated into the course renumbering process. On October 31, CAFs that have been submitted, but have not completed workflow will be rolled back out of workflow to the initiator. They will remain out of workflow in an “edited, but not submitted” status while renumbering occurs.
- When the CourseLeaf system re-opens on November 16, these CAFs will still reflect all prior (pre-October 31) revisions and can be resubmitted into workflow. Any attachments will also remain intact.
- CAFs for existing courses in this “edited, but not submitted” status will reflect a new 4-digit number that will be automatically assigned based on the mapping UVM provides to CourseLeaf. The initiator can simply resubmit the form into workflow.
- CAFs for new courses in this “edited but not submitted” status will NOT automatically be assigned new 4-digit numbers. The initiator will need to open the form, select a new 4-digit number that is not currently in use, and resubmit the form into workflow.
- These CAFs will require the reapproval of any approvers that acted on the forms before they were rolled out of workflow on October 31.
What can I change as part of Course Renumbering?
No course characteristic other than course number will change through the course renumbering process. You must still submit CAFs to change other course characteristics (active/inactive status, prerequisites, credits, descriptions, title, etc.). CAFs for new courses submitted between now and October 31 should include a note in the comments section indicating the preferred 4-digit course number.
How does Course Renumbering impact course titles?
Because we are standardizing standard course numbers, we can now accommodate modest changes to standard course titles, and more significant changes to standard course section titles.
- Revised standard course titles should still include a significant portion of the original title, should be broad enough in scope to support a wide variety of section titles, and must clearly identify which standard course it is. For example:
“Internship” could become “Art History Internship” or “Psychology Internship”
“Undergraduate Research” could become “Ugrad Biochem Research”
Changes to standard course titles should be submitted on CAFs after November 16.
- Revised standard course section titles can be modified more liberally. For example:
Course “Art History Internship” could have a section “Internship: Fleming Museum”
Course “Psychology Internship” could have a section “Family Counseling Internship”
Changes to standard course section titles are submitted with the department’s Schedule of Courses (SOC).
We hope these new title options will relieve any concerns you may have about ENDing existing non-standard courses on the spreadsheet that mimic standard courses.
Course title changes should be submitted on CAFs after November 16.
How does Course Renumbering impact course credits?
With the exception of Special Topics, standard courses are no longer required to be 1-18 credits. If you reduce the credit range of a standard course, please anticipate any number of unusual situations that may arise and preserve the flexibility that may be necessary to support students (i.e., 1-3 credits is likely too restrictive).
Changes to standard course credits should be submitted on CAFs after November 16.
What do I do with AGC courses?
The concept of AGC where a single course meets the needs of both UG and Graduate students will not exist in the new numbering system. Current AGC courses will be assumed to be UG and assigned a 3xxx number by default.
If the AGC course will be taught at the graduate level instead of the UG level, a 5xxx number is required. In this case, please do the following:
a. Enter the 5xxx number(s) on the course renumbering spreadsheet
b. Email email@example.com with 5xxx AGC in the subject line
c. In the body, note the current course(s) (subject, course, title) and the 5xxx number(s) you have assigned to them
d. Include/attach a current copy of the new 5xxx course syllabi, which minimally would include revisions to the 200-level AGC syllabi, removing the UG references
e. The Graduate College will approve the request, though they may ask for further revisions to the syllabus before doing so.
Please send your 5xxx requests to the Graduate College as early as possible, and in time to allow for the submission of your course renumbering spreadsheet no later than October 31.
Note: if you want to achieve the aim of the 200 AGC with a concurrent cross-listing at the UG and GR levels, that will require a CAF and a different process. Please see ‘How can I achieve the aim of AGC in the new numbering system?’ for directions.
How can I achieve the aim of AGC in the new numbering system?
The aim of AGC can be achieved with a 3xxx/5xxx or 4xxx/5xxx concurrent cross-listing.
Cross-listing a 5000-level course with a 3000/4000-level course is only permitted by approval through the Graduate College. The 5000- and 3000/4000-level course must have separate syllabi. Outcomes, assessments, assignments, and course materials must demonstrate and distinguish the level of work for each course.
To request 3xxx/5xxx and 4xxx/5xxx concurrent cross-listings for an existing AGC course, please do the following:
a. Accept the default 3XXX number (or provide a new 3XXX number) for the current AGC course on the Course Renumbering spreadsheet.
b. Submit a CAF for the new 5XXX course using any unused 3xx 3-digit number as a place-holder.
c. The title should vary slightly from the 3xxx course title.
d. The attached syllabus should clearly differentiate the course outcomes, assessments, assignments and course materials from the 3XXX course with which it is proposed to be concurrently cross-listed .
e. In the comment section, indicate what you want the final 5xxx number to be. Please also note that this course is being created so it can be concurrently cross-listed with the 3xxx course (include the subject and course number of the existing course) and attach a copy of the 3XXX syllabus.
Note that the use of 3xxx/5xxx and 4xxx/5xxx concurrent cross-listings should be minimized. No more than 50% of the current 200 AGC courses should plan to be used as concurrent 3xxx/5xxx or 4xxx/5xxx cross-listings. Review of requests for concurrent cross-listings across 3000/4000 and 5000 levels by the Graduate College will be required each semester; this review will require the submission of current syllabi. In addition to minimizing the number of concurrent cross-listed courses across 3000/4000 and 5000, the Graduate College will expect a minimum of 6 credits of required 6000 level coursework in master’s curricula and 9 credits of required 6000/7000 level coursework in doctoral curricula.
Why wasn’t AGC moved to the new numbering system?
NECHE accreditors were concerned with the number of credits in graduate programs that were 200 level courses approved for graduate credit – noting specifically that not all course syllabi for these courses had the required clearly defined graduate level expectations exceeding those for undergraduates.
The NECHE team met with graduate students from across the university and noted that graduate students were dissatisfied with the graduate curriculum and did not feel that their 200 level AGC courses provided a rigorous graduate experience.
The renumbering project allows us to insert an entry graduate level to segregate 200 level AGC to its own truly graduate level (5000).
How should Prerequisites be handled?
Prerequisites should be assigned to courses in the new numbering scheme as follows:
• 1000 courses have no prerequisites unless they are in a sequence
• 2000 courses must have a minimum prerequisite of three hours prior study at the introductory level in the discipline, or in another specified discipline, or some specified equivalent preparation.
• 3000 courses must have a minimum prerequisite of three hours prior study at the intermediate level in the discipline, or in a related discipline, or some specified equivalent preparation.
• 4000 courses must have a minimum prerequisite of three hours prior study at the intermediate level in the discipline, or in a related discipline, or some specified equivalent preparation.
Please submit CAFs to correct prerequisites after November 15, 2022 for any courses that do not meet the prerequisite requirements above.
How are Cross-listings handled?
Cross-listings in Banner are used for two purposes: to codify the cross-lists defined in the catalogue and to indicate when there is concurrency between courses that are meeting in the same room at the same time, but are not cross-listed in the catalogue (“concurrent cross-listed courses”). Catalogued cross-listings are identical courses with different prefixes and thus must be at the same level. For concurrent course cross-listings, the rules are as follow:
1. Courses separated by more than one level may not be listed as concurrent course cross-listings. A 1xxx/2xxx concurrent course cross-listing is acceptable; a 1xxx/3xxx is not. The only exception is an approved 3xxx/5xxx concurrent cross-listing – see items 5. through 8. for details.
2. 4000-level courses (capstone, Senior seminar, Senior thesis, “Senior only”) may only be concurrently cross-listed with a 4000-level course. There is one exception: 4000-level courses may be concurrently cross-listed with 5000-levels – see items 5. through 8. for details.
3. 6000-level courses may only be concurrently cross-listed with 6000- or 7000-level courses.
4. Concurrently cross-listed courses at different numeric levels MUST have separate syllabi. The outcomes, assessments, readings, and other course components must show evidence that the two courses are each indeed being taught at the corresponding level.
5. Concurrently cross-listing a 5000-level course with a 3000- or 4000-level course is only permitted by approval through the graduate college. The 5000- and 3000/4000-level courses must have separate syllabi. Outcomes, assessments, assignments, and course materials must demonstrate and distinguish the corresponding level of work for each course.
6. Note: 3xxx/5xxx and 4xxx/5xxx may only occur as concurrent course cross-listings and their use should be minimized. No more than 50% of the current 200AGC courses should plan to be used as concurrent 3xxx/5xxx or 4xxx/5xxx cross-listings
7. Review of requests for concurrent cross-listings across 3000/4000 and 5000 levels by the Graduate College will be required each semester; this review will require the submission of current syllabi.
8. In addition to minimizing the number of concurrent cross-listed courses across 3000/4000 and 5000, the Graduate College will expect a minimum of 9 credits of required 6000 level coursework in master’s curricula and 12 credits of required 6000/7000 level coursework in doctoral curricula. Courses at the 6000 level should have fewer than 25% UG students (not counting AMP students taking them as a graduate student prior to bachelor’s completion). Courses at the 7000 level are not open to undergraduate students.
What are the enrollment restrictions in the new numbering scheme?
Provided the student also meets the course prerequisites/restrictions:
0xxx-4xxx: UG, PACE student may enroll. GR students may only enroll with permission from the Graduate College.
5xxx: Any student may enroll.
6xxx: GR students may enroll. UG/PACE students may enroll with instructor permission. It is expected that no more than 25% of the enrollment in 6xxx courses will be UG or PACE students.
7xxx: Master’s students may enroll with instructor permission. UG/PACE students may not enroll.