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Are you a current RSO ClubSigner?

This page is a resource to help you navigate leading your organization. Here, you can find important dates for the current fiscal year, training videos and tutorials, and helpful forms and links (including contact information).

As we transition into the summer months, this information will be updated as needed. Reach out to uvmsga@uvm.edu with any questions!

Need-To-Know Documents


*this information is subject to change.

Training Videos & Tutorials

Access training videos and tutorials here:

(the following information will return to the website soon!)

  • New ClubSigners 101 (pdf)
  • How to Use UVM Clubs (YouTube link)
  • ClubSigner Video Presentation (YouTube Link)
  • SGA Finance Basics (YouTube Link) - also downloadable as a PDF
  • How to Make a Purchase (YouTube Link) - also downloadable as a PDF
  • Off Campus Event Submissions Training (pdf)
  • Off Campus Event Planning (pdf)
  • How to Travel as an RSO (pdf)

Important Dates

2023 - 2024


July 1

Fiscal Year '24 (FY24) begins

August 23 - 24

First-Year Move-In

August 26

New Student ActivitiesFest

August 28

First day of classes

September 5

Mandatory ClubSigner training

September 5

WOW ActivitiesFest: Arts & Leisure RSOs and Club Sports groups

September 6

WOW ActivitiesFest: Academic & Diversity groups

September 7

WOW ActivitiesFest: Environmental, Media, Outdoor, Political, & Service groups

October 30

Last day to submit New RSO Application for Fall 2023 review.

November 1

Last day to submit Purchase Order spending requests.

November 13, 6:30-8:00pm

Fiscal Year '25 (FY25) Budget Workshop - Grand Maple Ballroom, 4th floor of the Davis Center.

November 22

Last day to submit spending requests for credit card purchases.

December 1

RSO Winter Check-In Available

* January 15 - February 7, 2024

Finance Committee Budget Advising sessions.

* February 7, 2024

FY25 Budget Requests due at 3:00pm.

* February 10 - 23, 2024

Budget Review Begins

* February 26 - March 1, 2024

Budget Appeals Process (by appointment).

* March 7, 2024

Budgets sent to SGA Senate for approval.

March 22, 2024

Last day to submit New RSO Application for Spring 2024 review.


Last day to submit spending requests that require a purchase order.


Last day to submit spending requests for credit card purchases.


SGA Business Office will close all FY24 spending.

May 1, 2024

ClubSigner Transition Training

May 10, 2024

Outgoing ClubSigner deadline

June 30, 2024

End of Fiscal Year 2024

* These dates are subject to change.

Helpful Forms and Links



Fall 2023 New Student Orientation & Week of Welcome (WOW) ActivitiesFest Registration                       

Registration deadline for New Student Orientation ActivitiesFest - Friday, August 18, 2023 at 4:30 PM.

Registration deadline for Week of Welcome (WOW) ActivitiesFest - Friday, September 1, 2023 at 4:30 PM.



Club Affairs Committee FAQFrequently asked questions (and answers!) regarding your club and the Club Affairs Committee.

FA 23 - SP 24 ClubSigner Change Form

Updating your current ClubSigners

EMS Access

Activate your individual EMS Portal account by completing the EMS Portal training and taking the quiz at the end.*

*your RSO may not have access to EMS until July 2024.




SGA Vehicle Request

Request to use an SGA Vehicle

SGA RSO Event Personal Vehicle Driver Agreement

For RSO Events where personal vehicles are being used.

SGA Gas Cards

Learn more about using SGA Gas Cards.

Driver Training Status Page

Check your driver certification status.




Spending Request

Request for spending.

Purchase Portal Template (.xlsx)

Fill out and submit to request a Purchase Portal.

Chartstring Guide (.pdf)

Review chartstring components.

Travel Spreadsheet (.xlsx)

Tool for planning travel.

AirBnb Checklist (.pdf)

Tool for planning lodging at short-term rentals.

Short-Term Rental (AirBnb, VRBO, etc.) Selection Template (.xlsx)

Fill out and submit when requesting to purchase lodging at a short-term rental.

International Travel Roster Template (.xlsx)

Fill out and submit when requesting international travel.


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Need some guidance?

Learn more about getting started as a newly recognized club by reviewing the New Recognized Student Organization (RSO) Manual.