Are you a current RSO ClubSigner?
This page is a resource to help you navigate leading your organization. Here, you can find important dates for the current fiscal year, training videos and tutorials, and helpful forms and links (including contact information).
Need-To-Know Documents
Manuals
Training Videos & Tutorials
Access training videos and tutorials here:
- New ClubSigners 101 (pdf)
- How to Use UVM Clubs (YouTube link)
- ClubSigner Video Presentation (YouTube Link)
- SGA Finance Basics (YouTube Link) - also downloadable as a PDF
- How to Make a Purchase (YouTube Link) - also downloadable as a PDF
- Off Campus Event Submissions Training (pdf)
- Off Campus Event Planning (pdf)
- How to Travel as an RSO (pdf)
Important Dates
2023 - 2024
| Date | Event/Deadline |
|---|---|
July 1 | Fiscal Year '24 (FY24) begins |
August 23 - 24 | First-Year Move-In |
August 26 | New Student ActivitiesFest |
August 28 | First day of classes |
September 5 | Mandatory ClubSigner training |
September 5 | WOW ActivitiesFest: Arts & Leisure RSOs and Club Sports groups |
September 6 | WOW ActivitiesFest: Academic & Diversity groups |
September 7 | WOW ActivitiesFest: Environmental, Media, Outdoor, Political, & Service groups |
October 30 | Last day to submit New RSO Application for Fall 2023 review. |
November 1 | Last day to submit Purchase Order spending requests. |
November 13, 6:30-8:00pm | Fiscal Year '25 (FY25) Budget Workshop - Grand Maple Ballroom, 4th floor of the Davis Center. |
November 22 | Last day to submit spending requests for credit card purchases. |
December 1 | RSO Winter Check-In Available |
* January 15 - February 7, 2024 | Finance Committee Budget Advising sessions. |
* February 7, 2024 | FY25 Budget Requests due at 3:00pm. |
* February 10 - 23, 2024 | Budget Review Begins |
* February 26 - March 1, 2024 | Budget Appeals Process (by appointment). |
* March 7, 2024 | Budgets sent to SGA Senate for approval. |
March 22, 2024 | Last day to submit New RSO Application for Spring 2024 review. |
TBD | Last day to submit spending requests that require a purchase order. |
TBD | Last day to submit spending requests for credit card purchases. |
TBD | SGA Business Office will close all FY24 spending. |
May 1, 2024 | ClubSigner Transition Training |
May 10, 2024 | Outgoing ClubSigner deadline |
June 30, 2024 | End of Fiscal Year 2024 |
* These dates are subject to change.
Helpful Forms and Links
Involvement Opportunities:
| Form/Link | Deadline |
|---|---|
Fall 2023 New Student Orientation & Week of Welcome (WOW) ActivitiesFest Registration | Registration deadline for New Student Orientation ActivitiesFest - Friday, August 18, 2023 at 4:30 PM. Registration deadline for Week of Welcome (WOW) ActivitiesFest - Friday, September 1, 2023 at 4:30 PM. |
ClubSigners:
| Form/Link | Purpose |
|---|---|
| Updating your current ClubSigners | |
| Agreeing to the financial responsibility of being a ClubSigner. Demonstrates you completed the required SGA Finance Test. Both ClubSigners are required to complete this form. | |
| Activate your EMS Portal account by completing the EMS Portal training and taking the quiz at the end. |
Vehicles:
| Form/Link | Purpose |
|---|---|
| Request to use an SGA Vehicle | |
| For RSO Events where personal vehicles are being used. | |
| Learn more about using SGA Gas Cards. | |
| Check your driver certification status. |
Financial:
| Form/Link | Purpose |
|---|---|
| Request for spending. | |
| Fill out and submit to request a Purchase Portal. | |
| Review chartstring components. | |
Travel Spreadsheet (.xlsx) | Tool for planning travel. |
Tool for planning lodging at short-term rentals. | |
Short-Term Rental (AirBnb, VRBO, etc.) Selection Template (.xlsx) | Fill out and submit when requesting to purchase lodging at a short-term rental. |
| Fill out and submit when requesting international travel. |
Need some guidance?
Watch this tutorial on how to use UVM Clubs - it'll set you on the right path. You can also learn more about getting started as a newly recognized club by reviewing the New Recognized Student Organization (RSO) Manual.