Are you a current RSO ClubSigner?
This page is a resource to help you navigate leading your organization. Here, you can find important dates for the current fiscal year, training videos and tutorials, and helpful forms and links (including contact information).
2022 - 2023 Important Dates
| Date | Event/Deadline |
|---|---|
July 17 | First day to submit Spending Requests for Fiscal Year '23 (FY'23) |
August 24 - 25 | First-Year Move-In |
August 27 | New Student ActivitiesFest |
August 29 | First day of classes |
August 29 - September 11 | Weeks of Welcome (WOW) |
September 6 | Mandatory ClubSigner training |
September 6 | WOW ActivitiesFest: Arts & Leisure RSOs and Club Sports groups |
September 7 | WOW ActivitiesFest: Academic & Diversity groups |
September 8 | WOW ActivitiesFest: Environmental, Media, Outdoor, Political, & Service groups |
November 8, 5:00 - 6:30pm | Fiscal Year '24 (FY'24) Budget Workshop - Grand Maple Ballroom, 4th floor of the Davis Center. |
November 11 | Last day to submit Purchase Order spending requests. |
December 9 | Last day for spending during Fall Semester. Clubs will not be allowed to spend during the winter session unless a written request is approved by the SGA Treasurer. |
TBD (January 2023) | Finance Committee Budget Advising sessions begin. |
January 31, 2023 | FY'24 Budget Requests due at 3:00pm. |
February 6 - 10, 2023 | Budget hearings begin. |
TBD (February 2023) | Appeals process begins. |
TBD (March 2023) | Budgets sent to SGA Senate for approval. |
April 9, 2023 | All fundraising goals are due for FY '23 at 11:59pm. |
TBD (April 2023) | All summer financial paperwork due to the SGA Business Office. |
May 5, 2023 | Spending for FY'23 will close for all RSOs unless a written request is approved by the SGA Treasurer. |
June 2, 2023 | SGA Business Office will close all FY'23 spending. |
June 30, 2023 | End of Fiscal Year 2023 |
Training Videos & Tutorials
Access training videos and tutorials here:
How to Use UVM Clubs (YouTube link)
ClubSigner Video Presentation (YouTube Link)
SGA Finance Basics (YouTube Link) - also downloadable as a PDF
How to Make a Purchase (YouTube Link) - also downloadable as a PDF
Off Campus Event Submissions Training (pdf)
Off Campus Event Planning (pdf)
Helpful Forms and Links
Involvement Opportunities:
| Form/Link | Deadline |
|---|---|
Fall 2022 New Student Orientation & Week of Welcome (WOW) ActivitiesFest Registration | Registration deadline for New Student Orientation ActivitiesFest - Friday, August 19, 2022 at 4:30pm. Registration deadline for Week of Welcome (WOW) ActivitiesFest - Friday, September 2, 2022 at 4:30pm. |
ClubSigners:
| Form/Link | Purpose |
|---|---|
| Updating your current ClubSigners | |
| Agreeing to the financial responsibility of being a ClubSigner. Demonstrates you completed the required SGA Finance Test. Both ClubSigners are required to complete this form. | |
| Activate your EMS Portal account by completing the EMS Portal training and taking the quiz at the end. |
Vehicles:
| Form/Link | Purpose |
|---|---|
| Request to use an SGA Vehicle | |
| For RSO Events where personal vehicles are being used. | |
| Check your driver certification status. |
Financial:
| Form/Link | Purpose |
|---|---|
| Request for spending. | |
| Fill out and submit to request a Purchase Portal. | |
| Review chartstring components. | |
| Tool for planning travel. | |
| Tool for planning lodging at short-term rentals. |
Need some guidance?
Watch this tutorial on how to use UVM Clubs - it'll set you on the right path. You can also learn more about getting started as a newly recognized club by reviewing the New Recognized Student Organization (RSO) Manual.