Microsoft OneDrive

OneDrive is a cloud-based storage and synchronization service operated by Microsoft as part of its Office Online suite. Your UVM OneDrive account offers 1TB of storage, which enables you to share and access files from all of your Internet-connected devices.

UVM's OneDrive meets the requirements of our Data Security Policy

UVM OneDrive should not be used to store or share HIPAA data.

Installation & Sign-in

Windows

OneDrive comes preinstalled on Windows 10 and Windows 11. If you are running an older version of Windows, you can download OneDrive from onedrive.com/download, but please consider upgrading.

  1. Click the  button and search for OneDrive. 
  2. Enter your UVM email address, then click Sign-In.
  3. Sign in with your UVM NetID and password.

You should now be signed into OneDrive.

macOS

  1. Download the OneDrive installer from onedrive.com/download or from UVM’s Managed Software Center. Launch the installer and follow the installation prompts using the default settings.
  2. When the installation of OneDrive has finished, open OneDrive from your Applications folder, or by searching “OneDrive” in spotlight search.
  3. Enter your UVM email address, then click Sign-In.
  4. Sign in with your UVM NetID and password.

You should now be signed into OneDrive.

Android

  1. Install Microsoft OneDrive from the Google Play Store.
  2. Once installed, open the OneDrive app.
  3. Tap Sign in.
  4. Enter your UVM email address, then tap the arrow.
  5. Log in with your UVM NetID and password.

You should now be signed into OneDrive.

iOS

  1. Install OneDrive from the Apple App Store.
  2. Once installed, open the OneDrive app.
  3. Tap Sign in, enter your UVM email address, then tap Sign in again.
  4. Log in with your UVM netID and password.

You should now be signed into OneDrive.

OneDrive on the web

  1. Visit go.uvm.edu/onedrive and click Sign in in the top right corner.
  2. If prompted, enter your UVM email address, then click Next and enter your UVM NetID and password.
  3. You should now be signed in to OneDrive.

Getting Started with OneDrive

OneDrive Basics

After installing and signing into OneDrive, you will find a new folder available on your computer called OneDrive – University of Vermont.

While the OneDrive application is open, the contents of this folder will automatically sync to your OneDrive cloud storage. You can monitor for file uploads, downloads, and other activity by clicking the OneDrive icon in your Windows icon tray or macOS menu bar.

If you setup OneDrive on another device, any updates to files and folders stored in your OneDrive space will be synced across your devices. If you store a lot in your OneDrive space, consider enabling Files on Demand.

Explore OneDrive on Windows

After installing and signing into the OneDrive client on your device, you will see a OneDrive – University of Vermont folder on your computer. Anything you put in this folder will sync to the cloud and will be available to all devices you connect to your OneDrive account, or via the OneDrive webpage.

Files not syncing?

Please note that the OneDrive application has to be running for syncing to complete. Typically, this app starts automatically when your computer starts up.

Navigating to your OneDrive – University of Vermont folder:

  1. Press the E keys on your keyboard. A File Explorer window will open.
  2. Your OneDrive – University of Vermont folder is located under the left column.

Explore OneDrive on macOS

After installing and signing into the OneDrive client on your device, you will see a OneDrive – University of Vermont folder on your computer. Anything you put in this folder will sync to the cloud and will be available to all devices you connect to your OneDrive account, or via the OneDrive webpage.

Files not syncing?

Please note that the OneDrive application has to be running for syncing to complete. Typically, this app starts automatically when your computer starts up.

Navigating to your OneDrive – University of Vermont folder:

  1. Open a Finder window.
  2. Your OneDrive – University of Vermont folder is located under the left column.

Upload Files and Folders to OneDrive

  1. Ensure the OneDrive app is open and running.
    • Windows users can check for the OneDrive app in the icon tray:
    • macOS users can look in the menu bar:
  2. Open your OneDrive folder using the Windows or macOS instructions above, then drag and drop the files and folders you wish to upload to your OneDrive folder.
  3. Verify your file or folder was uploaded by clicking on the OneDrive app in the Windows icon tray or macOS menu bar. Larger files may take additional time to transfer.

Share your Files and Folders

  1. Ensure your files or folders have been uploaded to OneDrive. Then, click Share. You’ll find the Share option in a few different places:
    • In the top right corner of most Microsoft Office applications
    • By right-clicking a file or folder stored in your OneDrive folder
  2. Select how and to whom the file or folder should be shared, then click Send. You can create and share a link to the file by clicking Copy Link.

Check your Link Settings Before Sharing

There are many options available when sharing a link to your OneDrive file or folder, including the ability to limit access to your link, to allow or disallow editing, and to prevent downloading of your file.

Before sending a link to your content, consider how you’d like your files and folders to be accessed and make appropriate changes.


Source: Microsoft

Scan, sign, and share documents

When working remotely, or away from your office scanner, use the OneDrive app on your smart device to scan documents as PDFs.

source: Microsoft

  1. In the OneDrive app, tap Scan Icon for Scan in OneDrive mobile apps .

  2. Select Document and tap the white circle icon to scan the item.Scan options for OneDrive for iOS

    Use the option for multi-page scanning.

    This allows you to combine multiple scans into a single PDF. To utilize that option, tap Add, then scan your next document.

  3. To sign or draw on the image, select the Pen icon and choose a color. (If you don’t like the image, tap the left arrow icon in the upper left to delete the scan and try again.)

  4. Once you’re done editing your item, tap Done (or the checkmark on Android devices), enter a file name, then tap Save (or the checkmark on Android devices).
  5. Find the doc on your OneDrive (you may be prompted to share the latest scan) and tap the three dots to open a menu to share.

Files on Demand

OneDrive Files On-Demand gives you access to your files in OneDrive without using up disk space on your computer. This is especially helpful when your hard drive is running low on storage space.

OneDrive Sync Status Icons

When Files On-Demand is turned on, the files synced to your OneDrive – University of Vermont folder will display one of three icons. These icons let you know the current sync status of the file or folder.

Conceptual image of an online only file

Online-only files don’t take up space on your computer. You see a cloud icon for each online-only file, but the file doesn’t download to your device until you open it. You need an Internet connection to open online-only files.

Conceptual image of a locally available file

Opening an online-only file will automatically download a local copy of the file to your device. This allows the file to become a locally available file, which can be accessed anytime, even when your computer does not have an Internet connection. You can change the file back to online-only by right-clicking the file and selecting Free up space.

Conceptual image of an always available file

Files that have been marked as Always keep on this device will have a green circle with the white checkmark. Always available files are stored locally on your device and will take up space, but they are always available, even without an Internet connection.

Source: Microsoft

Enable Files On-Demand for Windows

  1. Right-click the OneDrive cloud icon in the notification area. From the menu that appears, select Settings
  2. Under on the Settings tab, check the box in the Files On-Demand section to save space and download files as you use them.

Enable Files On-Demand for macOS

  1. Right-click the OneDrive cloud icon on the task bar and select Preferences.
  2. Under the Preferences tab, click the Turn On Files On-Demand button.

Troubleshooting

Restore Deleted files from OneDrive


Source: Microsoft

  1. Visit go.uvm.edu/onedrive, and sign in with your UVM NetID and password
  2. Select Recycle bin from the left-side menu
  3. Select all the files you wish to restore
  4. Click Restore from the top menu
  5. Your files will be restored to their original location prior to being deleted

I can't access OneDrive

If you’re unable to login to OneDrive, please contact the UVM Tech Team.

macOS can't sign-in after password change

If you’re unable to sign into OneDrive for macOS after a NetID password change, quit the OneDrive client and open your Keychain Access using the Finder > Go > Utilities > Keychain Access.app menu path.

Once in Keychain Access, use the search box in the upper right to find the term OneDrive, select the entry containing the term “Cached Credential”, and delete it.

Reopen the OneDrive app, then sign into using your UVM NetID and password.

Updated on November 4, 2021

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