Microsoft OneDrive

OneDrive comes pre-installed on Windows 10 and Windows 11 devices. If you are running an older version of Windows, you can download OneDrive from onedrive.com/download, but please consider upgrading.

1. Click the Start Menu () button or press the Windows () key, and then search for “onedrive” and select the OneDrive App from the search results.
2. Enter your UVM email address, and then click Sign In.
   
3. Sign in with your UVM NetID and password.

You should now be signed in to OneDrive.

1. Download the OneDrive installer from onedrive.com/download or from UVM’s Managed Software Center.
2. Launch the installer and follow the installation prompts using the default settings.
3. After the installation of OneDrive has finished, open OneDrive from your Applications folder or by searching “onedrive” in spotlight search.
4. Enter your UVM email address, and then click Sign In.
5. Sign in with your UVM NetID and password.

You should now be signed in to OneDrive.

1. Open the Terminal application.  One way to do this could be to tap the Windows key on your keyboard (), type “terminal”, and hit Enter.
   
2. Type sudo, followed by the OneDrive install command for your operating system, and hit Enter. The command will look something like:

   sudo yum install onedrive

   or

   sudo apt-get install onedrive

3. Respond to any dependency, confirmation, and root password prompts, hitting Enter after typing each response.
4. Once complete, it might be a good idea to restart your computer.  Then, open the terminal again and run OneDrive with this command:

   onedrive

5. If prompted, sign in to your UVM account, and respond to any DUO prompts.
6. If this is your first time signing in to OneDrive from Linux, you will like see something like the following in the Terminal window. Ctrl+click or copy+paste the provided response uri into a web browser.
   
7. Once the Application has been successfully authorised (as reported through the Terminal window), run one of the following commands:
   1. to perform a one-time sync of your OneDrive data:

      onedrive --synchronize

   2. to turn on automatic sync and keep your filesystem and backup up-to-date:

      onedrive --monitor

   3. to see more options:

      onedrive --help

1. Install Microsoft OneDrive from the Google Play Store
   Search your apps first

   OneDrive comes pre-installed on some Android devices. If you search your installed apps and find it, you can skip ahead to the next step.

   
   

2. Once installed, open the OneDrive app.
   
3. Tap Sign in.
   
4. Enter your UVM email address, and then tap the arrow.
   
5. Log in with your UVM NetID and password.

You should now be signed in to OneDrive.

1. Install Microsoft OneDrive from the Apple App Store.
   
2. Once installed, open the OneDrive app.
   
3. Tap Sign in, enter your UVM email address, and then tap Sign in again.
   
4. Log in with your UVM NetID and password.

You should now be signed into OneDrive.

1. Visit onedrive.com and click Sign In in the top right corner, or go to go.uvm.edu/onedrive
2. Enter your UVM email address and click Next
3. Enter your UVM NetID and password

You should now be signed in to OneDrive.

After installing and signing into OneDrive, you will find a new folder available on your computer called OneDrive – University of Vermont.

While the OneDrive application is open, the contents of this folder will automatically sync to your OneDrive cloud storage. You can monitor for file uploads, downloads, and other activity by clicking the OneDrive icon in your Windows icon tray or macOS menu bar.

If you set up OneDrive on another device, any updates to files and folders stored in your OneDrive space will be synced across your devices. If you use a large amount of your OneDrive space, consider enabling Files On-Demand.

After installing and signing into the OneDrive client on your device, you will see a OneDrive – University of Vermont folder on your computer. Anything you put in this folder will sync to the cloud and will be available to all devices you connect to your OneDrive account, or via the OneDrive webpage.

Navigating to your OneDrive – University of Vermont folder:

1. Press the + E keys on your keyboard to open File Explorer.
2. Your OneDrive – University of Vermont folder is located in the left column.
   

After installing and signing into the OneDrive client on your device, you will see a OneDrive – University of Vermont folder on your computer. Anything you put in this folder will sync to the cloud and will be available to all devices you connect to your OneDrive account, or via the OneDrive webpage.

Navigating to your OneDrive – University of Vermont folder:

1. Open a Finder window.
   
2. Your OneDrive – University of Vermont folder is located in the left column.
   

1. Ensure the OneDrive app is open and running
   • Windows users can check for the OneDrive app in the icon tray:
     
   • macOS users can look in the menu bar:
2. Open your OneDrive folder using the Windows or macOS instructions above, and then drag and drop the files and folders you wish to upload to your OneDrive folder
3. Verify your file or folder was uploaded by clicking on the OneDrive app in the Windows icon tray or the macOS menu bar
   May take some time

   Larger files may take additional time to transfer.

See the following official Microsoft support article for help backing up your Desktop, Documents, Music, Pictures, and Videos folders.

https://support.microsoft.com/en-au/office/back-up-your-folders-with-onedrive-d61a7930-a6fb-4b95-b28a-6552e77c3057

1. Ensure your files or folders have been uploaded to OneDrive.
2. Click Share, which can be found:
   • In the top right corner of most Microsoft Office applications.
     
   • By right-clicking a file or folder stored in your OneDrive folder.
     
     Not seeing Share?

     If you don’t see Share as an option, click Show more options.

3. Select how and to whom the file or folder should be shared
   • To share via email: enter the email addresses you would like to share with, review settings, enter a message (optional), and then click Send.
   • To copy a sharing link: open the link settings, make any necessary changes, click Apply, and then click Copy to copy the link into the clipboard.

Source: Microsoft

1. 1. Click Manage Access, which can be found:
      • By clicking Share in the top-right corner of most Microsoft Office Applications.
      • By right-clicking a file or folder stored in your OneDrive folder on PC, clicking OneDrive and then Manage access.
        
      • By right- or control-clicking a file or folder stored in your OneDrive folder on Mac and clicking Manage Access.
        
      • Or, by clicking the ellipsis to the right of a file or folder in OneDrive online.
   2. From the Manage Access window you can:

• • • Revoke access from all non-owner accounts by clicking Stop sharing (as shown in blue below) and then Stop sharing again to confirm.
    • Or, you can revoke individual user access. To do so:
      1. Click the pencil icon to the right of their name.
      2. Click Direct Access.
      3. Click the drop-down menu that shows their current access level ( or )
      4. Click Remove direct access.
      5. Click Remove.
         Admin File Access

         It is not possible to revoke “Owner” access.  Owners will likely include yourself, but may also include various “Admin” accounts (as shown in green above). Those admin accounts are needed for routine maintenance and auditing and can be safely ignored.

When working remotely, or away from your office scanner, use the OneDrive app on your smart device to scan documents as PDFs.

source: Microsoft

1. In the OneDrive app, tap the Camera icon.
   Camera access required

   Scanning requires the camera. If prompted, you will have to allow access for scanning to work.

2. Select Document and tap the white circle icon to scan the item.
   Use the option for multi-page scanning

   This allows you to combine multiple scans into a single PDF. To utilize that option, tap Add, and then scan your next document.

3. If you don’t like the image, tap the left arrow icon to delete the scan and try again.
4. To sign or draw on the image, select the Pen icon and choose a color.
5. Once you’re done editing your item, tap Done (or the checkmark on some Android devices), enter a file name, and then tap Save (or the checkmark on Android devices).
6. Find the doc on your OneDrive (you may be prompted to share the latest scan), and tap the three dots to open a menu to share.

When Files On-Demand is turned on, the files synced to your OneDrive – University of Vermont folder will display one of three icons. These icons let you know the current sync status of the file or folder.

Online-only files don’t take up space on your computer. You see a cloud icon for each online-only file, but the file doesn’t download to your device until you open it. You need an Internet connection to open online-only files.

Opening an online-only file will automatically download a local copy of the file to your device. This allows the file to become a locally available file, which can be accessed anytime, even when your computer does not have an Internet connection. You can change the file back to online-only by right-clicking the file and selecting Free up space.

Files that have been marked as Always keep on this device will have a green circle with the white checkmark. Always available files are stored locally on your device and will take up space, but they are always available, even without an Internet connection.

Source: Microsoft

1. Right-click the OneDrive cloud icon in the notification area. You may have to click the up chevron () to Show hidden items first.
2. Select Settings.
   
3. Select Advanced settings and then scroll down.
4. Select Free up disk space.
   

Please see the following official Microsoft support page for information about Files On-Demand for Mac.

https://support.microsoft.com/en-au/office/save-disk-space-with-onedrive-files-on-demand-for-mac-529f6d53-e572-4922-a585-e7a318c135f0

1. Visit go.uvm.edu/onedrive and sign in with your UVM NetID and password.
2. Select Recycle bin from the left-side menu.
3. Select all the files you wish to restore.
4. Click Restore from the top menu.
   
5. The selected files will be restored to their original location.

If you’re unable to login to OneDrive, please contact the UVM Tech Team.

If you’re unable to sign into OneDrive for macOS after a NetID password change, quit the OneDrive client and open your Keychain Access using the Finder > Go > Utilities > Keychain Access.app menu path.

Once in Keychain Access, use the search box in the upper-right to find the term OneDrive, select the entry containing the phrase “Cached Credential”, and Delete it.

Reopen the OneDrive app, and then sign in using your UVM email, NetID, and password.

Visit the following official Microsoft support page to start the OneDrive troubleshooter, see descriptions of some commons OneDrive icons, and learn some common fixes:

https://support.microsoft.com/en-au/office/fix-onedrive-sync-problems-0899b115-05f7-45ec-95b2-e4cc8c4670b2

1. Click the OneDrive cloud icon in the upper-right corner (MacOS) or the bottom-right corner (Windows) of your screen. You may have to click the up chevron () to Show hidden items first.
2. Click the More ellipsis () icon (Mac) or the Gear () icon (Windows).
3. Click Pause syncing .
4. Select Quit OneDrive.
   
5. Reopen the Application from the Applications Folder (Mac) or the Start Menu (Windows).

Most active UVM affiliates have Microsoft 365 A3 licenses, which grant 1TB of OneDrive Storage. Certain groups, such as retirees and recent graduates, have A1 licenses instead. These grant 100GB of storage rather than 1TB.

If you transition from A3 to A1 and have over 100GB in your OneDrive storage, this will put you over your maximum. Your files won’t be deleted. However, you won’t be able to add or edit files until you get your total under 100GB. Try moving some of your larger files into other storage, or simply deleting them if they’re no longer needed. Once you’re under this limit, you’ll be able to add and edit files as usual once more.