While the default meeting options should work for most meetings, meeting organizers may need to adjust some of these settings to fit their needs on a meeting-by-meeting bases.
Please review Microsoft’s documentation on Teams Meeting Options.
Editing Meeting Options
Editing in Microsoft Outlook
- In the calendar section of Microsoft Outlook, locate and open your Teams Meeting.
- In the Meeting tab, click the option marked Settings in the Teams Meeting section, then select Meeting Options.
- Edit your Meeting Options as desired. You can review explanations of these options at the bottom of this article.
- After a few moments, you will see Done! in the bottom right corner. You can now safely close this page.
Editing before a Teams Meeting
- In the Calendar section of Teams, locate and open your Teams Meeting.
- Click Meeting options, found either in the body of your meeting, or in the top bar next to the Time zone.
- A webpage should open. If prompted, sign in with your UVM NetID and password, then edit your Meeting Options as desired, and click Save. You can review explanations of these options at the bottom of this article.
Editing During a Teams Meeting
Who can bypass the lobby?
The meeting organizer can use this option to decide who gets into their meetings directly, and who should wait for someone to let them in.
See Microsoft’s documentation on these options:
Who can bypass the lobby?
|What happens||Recommended when…|
|Only you||As the meeting organizer, only you can get into your meeting directly. Everyone else will wait in the lobby.||You want everyone else to wait in the lobby until you’re ready to admit them.|
|People in my organization||Only people within your org can get into your meeting directly. Everyone else will wait in the lobby.||You want all guests and external people to wait in the lobby so you can approve them one by one.|
|People in my organization and guests||People in your org and guests (including those who have different email domains than yours) can get into your meetings directly.||You want all external people (anyone outside your org, except guests) to wait in the lobby so you can approve them one by one.|
|People in my organization and trusted organizations, and guests||People in your Teams org, external participants from trusted organizations, and guests can get into your meetings directly.||You want some external people to wait in the lobby so you can approve them one by one.|
|Everyone||Anyone who has access to the meeting link gets into the meeting directly, including people who call in.||You don’t want anyone to wait in the lobby. You want everyone to be able to join your meetings without specific approval.|
Always let callers bypass the lobby
Announce when callers join or leave
Who can present?
Meeting organizers can use adjust this setting to decide who is automatically assigned the role of Presenter. Click here to read more about Teams Meeting Roles.
Allow attendees to unmute
A meeting organizer may disable this option in especially large meetings.
With this option disabled, participants should raise their hand to request to speak. From the participants icon on the toolbar, Organizers can then right-click these participants, and select the option to allow to unmute.
After an attendee has finished speaking, organizers will need to right-click the participant again, and select the option to Don’t allow to unmute.
Disabling this option requires more micromanagement of the team, but may be necessary in larger meetings to reduce random noise and distractions.
Allow meeting chat
Allow CART Captions
The Meeting Organizer can toggle on CART captioning for a meeting. This will create a shareable link for the individual providing the captioning.
For Captioning Services, please fill out the CART Services Scheduling Request form.