While the default meeting options should work for most meetings, meeting organizers may need to adjust some of these settings to fit their needs on a meeting-by-meeting bases.
Please review Microsoft’s documentation on Teams Meeting Options.
Editing Meeting Options
Open Meeting Options from Microsoft Outlook
- In the calendar section of Microsoft Outlook, locate and open your Teams Meeting.
- In the meeting description field, scroll down to find the Microsoft Teams section and the Meeting options link.
- Right-click Meeting options, and select Open Link.
- Edit your Meeting Options as desired and click Save. You can review explanations of these options at the bottom of this article.
- After a few moments, you will see Done! in the bottom right corner. You can now safely close this page.
You do not need to Send a meeting update after changing meeting options
Open Meeting Options from Teams Before Meeting
- In the Calendar section of Teams, locate and click your Teams Meeting, and select Edit.
- Click Meeting options, found in the same bar at the top as “Cancel meeting” and “Copy link”. You’ll likely have to expand the Teams window or the ellipsis icon () context menu to make it appear.
Missing 'Meeting Options'?If you don’t see the Meeting options link, even after expanding the window and the context menu, your meeting must have been created outside of Teams. To make Meeting options appear, add a new required attendee, and click Send Update. Re-open the meeting to see the “Meeting Options”. Or, open the meeting from Outlook instead.
- A webpage should open. If prompted, sign in with your UVM NetID and password, then edit your Meeting Options as desired, and click Save. You can review explanations of these options at the bottom of this article.
Missing the 'Meeting Chat' Option?This option is not available for meetings hosted in a Team channel, as the ability to participate in meeting chat is determined by access to that channel.
Editing Meeting Options During Meeting
- During your Teams meeting, click the More menu, expand the Settings submenu, and select Meeting options.
- Edit your Meeting options as desired and click Save. These changes will take immediate effect. You can review explanations of these options at the bottom of this article.
Options Explained
How Microsoft words some of these settings has changed over time, but the functionality largely remains the same.
Who can bypass the lobby?
The meeting organizer can use this option to decide who gets into their meetings directly, and who should wait for someone to let them in.
See Microsoft’s documentation on these options:
|
Who can bypass the lobby? |
What happens | Recommended when… |
|---|---|---|
| Only you | As the meeting organizer, only you can get into your meeting directly. Everyone else will wait in the lobby. | You want everyone else to wait in the lobby until you’re ready to admit them. |
| People in my organization | Only people within your org can get into your meeting directly. Everyone else will wait in the lobby. | You want all guests and external people to wait in the lobby so you can approve them one by one. |
| People in my organization and guests | People in your org and guests (including those who have different email domains than yours) can get into your meetings directly. | You want all external people (anyone outside your org, except guests) to wait in the lobby so you can approve them one by one. |
| People in my organization and trusted organizations, and guests | People in your Teams org, external participants from trusted organizations, and guests can get into your meetings directly. | You want some external people to wait in the lobby so you can approve them one by one. |
| Everyone | Anyone who has access to the meeting link gets into the meeting directly, including people who call in. | You don’t want anyone to wait in the lobby. You want everyone to be able to join your meetings without specific approval. |
Always let callers bypass the lobby
When this setting is enabled, people using their phone to dial into your meeting will join the meeting without having to wait for someone to admit them.
Announce when callers join or leave
Organizers can enable this setting if they want to receive an alert when someone using their phone to dial into a meeting joins or leaves the meeting.
Who can present?
Meeting organizers can use adjust this setting to decide who is automatically assigned the role of Presenter. Click here to read more about Teams Meeting Roles.
Allow attendees to unmute
Click here to review Microsoft’s documentation on managing audio permissions in a Teams meeting.
A meeting organizer may disable this option in especially large meetings.
With this option disabled, participants should raise their hand to request to speak. From the participants icon on the toolbar, Organizers can then right-click these participants, and select the option to allow to unmute.
After an attendee has finished speaking, organizers will need to right-click the participant again, and select the option to Don’t allow to unmute. 
Disabling this option requires more micromanagement of the team, but may be necessary in larger meetings to reduce random noise and distractions.
Allow meeting chat
Chat in team’s channel meetings is only available to members of that team.
The meeting organizer can use this option to prevent or reduce the use of the meeting chat.
Allow Reactions
The meeting organizer can use this option to determine whether people can use reactions during a meeting.
Allow CART Captions
The Meeting Organizer can toggle on CART captioning for a meeting. This will create a shareable link for the individual providing the captioning.
For Captioning Services, please fill out the CART Services Scheduling Request form.