Move-Out | Residential Life | The University of Vermont(title)

Check out our guide to move-out before you leave campus.

Preparing to Leave


Residential Life is not responsible for any belongings left behind. Be sure to take everything with you!

  • Return all textbooks
  • Pick up mail and packages
  • Microfridges should be emptied, unplugged and drained, then left in rooms for pickup. Any other rented items must be removed from your room. 
  • Check washers/dryers for laundry you may have forgotten.
  • Take your bike! Residential Life is not responsible for any bikes left on campus.

Cleaning and Preparing Your Room


Be sure to leave your space the way you found it to avoid extra charges. Use your Room Condition Form in the housing portal as a reference. 

  • Submit maintenance requests for normal wear and tear damage. We recommend placing these sooner than later, as maintenance requests will not be available during move out. 
  • Reassemble beds
  • Make sure your space is clean and empty
  • Remove Trash/recycling
    • All trash should be taken to the dumpsters outside of your residence hall. To minimize foot traffic, trash rooms within residence halls will not be serviced regularly during move-out.  
    • Donation barrels will be located in all residential halls, accepting food, clothing and household items in acceptable conditions.  
    • Special bins are available from UVM Recycling

Closing Checklist


Before you leave, sign the checkout sheet on your door. Be sure to complete all tasks listed on the sheet including:  

  • Set the temperature to 65 or an equivalent setting.  

  • Close and lock all windows and your door. 

  • Check out and return your keys at your main desk. 

  • Report to your main desk between 8 AM - 4:30 PM to checkout and return your key(s) prior to leaving campus. 

  • Check out on time and don’t forget to turn in your key(s) to avoid late checkout fees or missing key charges– as a reminder, we don’t accept keys returned late or through the mail.

  • If you need to check out after hours, fill out an express envelope and drop it in the key drop-off located at your main desk.

End of Year Charges

After May move-out, all student rooms are inspected by our staff, and residents may be charged for damages in their rooms, missing items, extra cleaning, or late/improper checkout. Additionally, any damages to your residence hall room will be assessed and billed at that time.  

  • Charges are billed in mid-June and will appear as assigned damage on your student account. 
  • Assigned damage charges may be appealed. Directions on how to appeal damage charges will be sent via email in mid-June. The Damage appeal deadline is June 30. 

The following are some standard charges associated with the check-out process: 

  • Extra Cleaning: $27.34 
  • Improper Checkout: $50

Missing Key Charges

  • Room key: $55 
  • Exterior building key (Cottages only): $55 
  • Bike room key: $25 
  • Elevator key: $500 

For a complete list of all potential damage charges please reference: Damage Charge Price List (PDF)


Mail and Packages
  • Check your campus mailbox for any letters before you leave
  • All USPS mail will be forwarded to the permanent USA address on record for you. 
  • Update your local or permanent address at myUVM under Registrar/personal information. 
  • UPS and FedEx packages cannot be forwarded and will be returned to the shipper. 
  • UVM Print and Mail can answer summer mail questions.
Summer Housing
  • Planning to take UVM summer classes? Please be sure to fill out an application for summer academic housing in your housing portal.   
  • If you are not planning to take classes but still would like to stay on campus, you can apply for temporary/summer housing through Event Services. Event Services' summer housing includes information on fees, dates, summer housing locations, and the application process.