February 2023
Revised:
- Personal Safety & Threat Assessment(pdf) (Formerly Personal Safety and Security)
New and Revised Policies and Procedures
2020 - 2022
2022
January
Revised:
- Real Property Interest Acquisition, Disposition and Development (pdf) (Formerly Real Property Interest Transfer or Development)
Reviewed Without Changes:
February
Revised:
Reviewed Without Changes:
March
New:
Reviewed Without Changes:
- Equal Employment Opportunity/Affirmative Action Policy Statement (pdf)
- Honorific Naming of University Facilities and Programs (pdf)
April
Revised:
- Amorous Relationships with Students (pdf) (Replaces the Amorous Relationships - Department of Athletics Policy)
- Code of Conduct and Ethical Standards (pdf)
- Cost Transfers Involving Sponsored Agreements (pdf)
- Employee vs. Independent Contractor (pdf)
- Hearing Procedures for Title IX Offenses Involving Student Respondents (pdf)
- Hearing Procedures for Title IX Offenses Involving Employee Respondents (pdf)
- Mandatory COVID-19 Vaccine Policy for Employees (pdf) (Interim status removed)
- Payments to Foreign Nationals and Entities (pdf)
- Relocation (pdf)
- Telework Policy (pdf) (Interim status removed)
- Telework Procedures (pdf) (Interim status removed)
Reviewed Without Changes:
- Cost Assessments under the Vermont Public Records Act (pdf)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (pdf)
- Government Reviews (pdf)
- Key and Electronic Access Systems (pdf)
- Laboratory Safety – Chief Laboratory Safety Officer (pdf)
- Minors in Laboratories (pdf)
- Transfer Credit – Undergraduate Students (pdf)
May
Revised Without Changes:
- Bloodborne Pathogens Exposure Control (pdf)
- Conjoint Degrees (pdf)
- Misconduct In Research (pdf)
- Whistleblower Policy: Reporting, Protections & Non-Retaliation (pdf)
June
Revised:
- Accepting Payment Cards and eCommerce Payments (pdf)
- Cash Receipts, Securing and Depositing of (pdf)
- Stored Communications (pdf)
Revised Without Changes:
July
Revised Without Changes:
August
Revised:
- Handling and Resolving Discrimination, Harassment, and Sexual Misconduct Complaints (pdf)
- Hearing Procedures for Title IX Offenses Involving Student Respondents (pdf)
Revised Without Changes:
September
Revised Without Changes:
- Missing Student (pdf)
- Procedural Guidelines for Disability Accommodation for Employees and Applicants for Employment (pdf)
October
New:
Revised:
- Campus Speakers (pdf)
- Key and Electronic Access Systems (pdf)
- Records and Documents Requests (pdf)
- Use of University Research Facilities and Equipment by External Parties (pdf)
Revised Without Changes:
- Administrative Policy for Sponsored Project Administration Procedures (pdf)
- Financial Conflict of Interest in Sponsored Research (pdf)
- Gifts (pdf)
- Temporary Structures (pdf)
November
Revised:
Reviewed Without Changes:
December
Revised:
- Bloodborne Pathogens Exposure Control (pdf)
- Communicable Disease (pdf)
- Course and Program Fees (pdf)
- Electronic Student Notification (pdf)
- Facilities and Grounds Use for Events and Activities (pdf) (Formerly Facilities and Grounds Use)
- Purchase or Lease, Contract Approval, and Signatory Authority of Goods and Services (pdf) (Formerly Procurement or Lease of Goods and Services and Contract Approval and Signatory Authority for Procurement or Lease of Goods and Services - Interim)
- Space Management and Space Requests (pdf) (Formerly Space Managment)
2021
January
Revised:
- Disability Certification, Accommodation and Support - Students operating procedure (pdf) (Replaces the Disability Certification, Accommodation and Support - Students policy)
- Payments to Students (pdf)
- Service and Emotional Support Animals (pdf)
Reviewed Without Changes:
February
New:
Revised:
- Flag (pdf)
- Group and Organization Recognition (pdf)
- Procurement or Lease of Goods and Services and Contract Approval and Signatory Authority for Procurement or Lease of Goods and Services - Interim (pdf)
- Scholarship Administration (pdf)
Reviewed Without Changes:
- Equal Employment Opportunity/Affirmative Action Policy Statement (pdf)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment Policy Statement (pdf)
- Licensing –Trademarks (pdf)
- Residency (pdf)
- University Name, Symbols, Letterhead and other Proprietary Indicia of Affiliation (pdf)
March
New:
Revised:
- Affiliated Organizations (pdf)
- Code of Academic Integrity (pdf)
- Red Flag Rule Program (pdf)
- Unmanned Aircraft (Drones and Model Aircraft) (pdf)
May
Revised:
June
Revised:
- Contract Approval and Signatory Authority (pdf)
- Hazing (pdf)
- Undergraduate Student Employment and Federal Work-Study (pdf)
Reviewed Without Changes:
July
Revised:
August
New:
Revised:
- Telework - Interim (pdf) (Replaces the Telecommuting policy)
September
Revised:
- Student Organization Misconduct Investigation and Resolution (pdf)
- Records Management and Retention (pdf)
- Tuition Billing for Members of the Armed Forces, Veterans, and Families - Interim (pdf)
Reviewed Without Changes:
October
Revised:
November
Reviewed Without Changes:
December
New:
2020
January
New:
Revised:
- Grievance Policy for Non-Represented Staff (pdf)
- Honorary Degrees; Commencement Speaker (pdf)
- Lactation and Nursing in the Workplace (pdf)
- Tuition Billing for Members of the Armed Forces, Veterans, and Families-Interim (pdf)
- Weapons (Formerly Weapons and Explosives) (pdf)
Reviewed Without Changes:
- Equal Employment Opportunity/Affirmative Action Policy Statement (pdf)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (pdf)
March
Revised:
April
New:
- I-9 Form Completion During University Remote Operation (Temporary procedure durning COVID-19 work-at-home order.)
May
Revised:
- Awards, Prizes and Winnings (pdf)
- Minors; Reporting Abuse or Neglect of and Crimes (pdf)
- Vulnerable Adults; Reporting Abuse, Neglect or Exploitation of, and Crimes (pdf)
Reviewed Without Changes:
June
Revised:
August
New:
- Hearing Procedures for Title IX Offenses Involving Employee Respondents - Interim (pdf)
- Hearing Procedures for Title IX Offenses Involving Student Respondents - Interim (pdf)
Revised:
- Campus Safety and Security: Clery Act - Interim (pdf)
- Designation and Responsibilities of UVM Reporters (Formerly Campus Security Authorities (CSAs) and Responsible Employees under Federal Law – Designation of and Reporting By) (pdf)
- Discrimination, Harassment, and Sexual Misconduct Policy - Interim (pdf) (Replaces the Discrimination and Harassment Policy and the Sexual Harassment and Misconduct Policy)
- Discrimination, Harassment, and Non-Title IX Sexual Misconduct Sanctioning Procedures for Student Respondents - Interim (pdf) (Replaces the Sexual Harassment and Misconduct Sanctioning Procedures for Student Respondents and the Discrimination and Harassment Sanctioning Procedures for Student Respondents)
- Handling and Resolving Discrimination, Harassment, and Sexual Misconduct Complaints - Interim (pdf) (Formerly Procedural Guidelines for Handling and Resolving Discrimination Complaints)
- Free Expression and Campus Disruption - Interm (Formerly Campus Demonstrations) (pdf)
- No-Trespass Notices (pdf)
- Political Engagement, Advocacy, and Campaign Related Activities - Interim (Formerly Political Activities) (pdf)
- Posting and Solicitation - Interim (Formerly Solicitation) (pdf)
September
New:
- Residency - Larner College of Medicine (pdf)
- UVM Travel Policy Addendum: Fall 2020 Guidelines for Review and Approval of University Travel by UVM Students, Faculty, and Staff (pdf)
Revised:
October
Revised:
November
New:
December
New:
Revised:
Reviewed Without Changes:
2015 - 2019
2019
January
New:
Revised:
- Adoption of University Policies, Operating Procedures and Guidelines (PDF)
- Automobile Rental for UVM Faculty, Staff and Students (PDF)
- Financial Conflict of Interest in Sponsored Research (PDF)
- Flag (PDF)
- Loans to or Guarantees for Trustees and Officers (PDF)
- Misconduct in Research - Interim (PDF)
- Procedural Guidelines for Handling and Resolving Discrimination Complaints (PDF)
- Service and Emotional Support Animals (PDF)
- Sexual Harassment and Misconduct Sanctioning Procedures for Student Respondents (PDF)
- Tuition Billing for Members of the Armed Forces, Veterans, and Families (PDF)
February
Revised:
March
New:
- Administrative Policy for Sponsored Project Administration Procedures (PDF)
- This policy replaces the following UOPs:
- Establishment of Advance Accounts for Sponsored Agreements
- Issuing and Monitoring Subawards on Sponsored Agreements
- This policy replaces the following UOPs:
Revised:
- Equal Employment Opportunity/Affirmative Action Policy Statement (PDF)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (PDF)
- Post-Issuance Compliance Policy For Tax-Exempt and Tax-Credit Bonds (PDF)
- Refund and Bill Adjustment (PDF)
April
New:
- Procedural Guidelines for Disability Accommodation for Employees and Applicants for Employment (PDF)
Revised:
- Disability Accommodation for Employees and Applicants for Employment (PDF)
- Emerita/Emeritus Status (PDF)
- Fire Safety (PDF)
- Misconduct in Research (PDF)
- Temporary Structures (PDF)
May
New:
Revised:
June
New:
- Alcohol Service and Consumption at University Activities Faculty and Staff (PDF) (Replaces the Alcohol Policy - Faculty and Staff)
Revised:
- Missing Student (PDF)
- Residual Balances on Sponsored Agreements procedure retired and replaced with the Administrative Policy for Sponsored Project Administration Procedures (PDF)
July
Revised:
August
Revised:
- Alcohol, Cannabis, Tobacco, and Other Drug Use - Students (pdf)
- Code of Student Conduct (pdf)
- Tobacco and Cannabis-Free (pdf)
- Tuition Billing for Members of the Armed Forces, Veterans, and their Families (pdf)
September
Revised:
Reviewed Without Changes:
October
Revised:
- Alcohol, Cannabis, Tobacco, and Other Drug Use - Faculty and Staff (pdf)
- No-Trespass Notices (pdf)
- Quasi-Endowment Funds (pdf)
November
Revised:
December
New:
2018
January
Revised:
February
Revised:
- Copyright (PDF)
- Equal Employment Opportunity/Affirmative Action Policy Statement (PDF)
- Equal Opportunity in EducationalPrograms and Activities and Non - Harassment (PDF)
- Grade Appeals (PDF)
March
Revised:
- Accepting Payment Cards and eCommerce Payments (PDF)
- Cash Receipts, Securing and Depositing of (PDF)
- Disposal of Surplus Property and Movable Equipment (PDF)
- Employee vs. Independent Contractor (PDF)
- Payments to Foreign Nationals and Entities (PDF)
- Records Management and Retention (PDF)
June
Revised:
May
Revised:
July
Revised:
- Alcohol, Cannabis and Other Drug Use - Faculty and Staff - Interim (PDF) (Replaces the Drug Free Workplace Policy)
- Communicable Disease (PDF)
- Electronic Student Notification (PDF)
September
New:
- Procedural Guidelines for Handling and Resolving Discrimination Complaints - Interim (PDF)
- Sexual Harassment and Misconduct Sanctioning Procedures for Student Respondents - Interim (PDF)
Revised:
- Service and Emotional Support Animals - Interim (PDF)
- University Sponsored Social Media University Operating Procedure was replaced with the University-Sponsored Social Media Guidelines (PDF)
October
New:
Revised:
December
Revised:
2017
February
New:
- Code of Conduct and Ethical Standards (PDF) (Replaces the Code of Business Conduct)
Revised:
- Campus Demonstration (PDF)
- Equal Employment Opportunity/Affirmative Action Policy Statement (PDF)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (PDF)
- Personal Safety and Security (PDF)
March
Revised:
- Bloodborne Pathogens Exposure Control (PDF)
- Cost Policy on Sponsored Agreements (PDF)
- Cost Transfers Involving Sponsored Agreements (PDF)
- General Institutional Insurance Protection (PDF)
- Indemnification - Officer and Employee (PDF)
- Protecting Minors (PDF) (Replaces Minors; Protection on Campus)
April
Revised:
May
Revised:
- Adoption of University Policies, Operating Procedures and Guidelines (PDF)
- Affiliated Organizations (PDF)
- Code of Students Rights and Responsibilities (PDF)
- Group and Organization Recognition (PDF)
- Hazing (PDF)
- Procurement or Lease of Goods and Services and Contract Approval and Signatory Authority for Procurement or Lease of Goods and Services (PDF)
- Residency (PDF)
- Video Surveillance (PDF)
June
New:
Revised:
July
Revised:
August
New:
September
New:
October
New:
November
Revised:
December
New:
2016
May
Revised:
- Commercial Driver and Coast Guard Employee Testing for Alcohol and Controlled Substances (PDF)
- Contract Approval and Signatory Authority (PDF)
- Domestic Animals (PDF)
- FERPA Rights Disclosure (PDF)
- Flag (PDF) (Previously a University Policy)
- Licensing Trademarks (PDF)
- Quasi-Endowment Funds (PDF)
- Residency (PDF)
- Weapons and Explosives (PDF)
June
New:
- Compliance Calendars (PDF)
- Officers of Administration Salary, Benefits, and Related Personnel Matters (PDF)
- Real Property Interest Transfer or Development - Interim (PDF)
Revised:
- Effort Management and Reporting on Sponsored Agreements (PDF)
- Export Controls (PDF)
- Grievance and Peer Advisor Policy for Non-Represented Staff (PDF)
- Review and Evaluation of Senior Administrators (PDF)
July
New:
Revised:
- Contract Approval and Signatory Authority (PDF)
- Data Breach Notification (PDF)
- Government Reviews (PDF)
August
New:
- Discrimination and Harassment - Interim (PDF) (Replaces the Harassment: Students Policy)
- Unmanned Aircraft (Drones and Model Aircraft) - Interim (PDF)
- Whistleblower Policy: Reporting, Protections & Non-Retaliation - Interim (PDF)
Revised:
- Minors in Laboratories (PDF)
- Minors; Reporting Abuse or Neglect of and Crimes (PDF)
- Sexual Harassment & Misconduct (PDF)
- Student Alcohol and Other Drug Use -Interim (PDF)
September
New:
Revised:
- Campus Security Authorities (CSAs) and Responsible Employees under Federal Law Designation of and Reporting By (PDF)
- Code of Students Rights and Responsibilities (PDF)
October
New:
Revised:
- Discrimination and Harassment (PDF)
- Whistleblower Policy: Reporting, Protections & Non-Retaliation (PDF)
November
Revised:
2015
January
New:
Revised:
- Government Reviews and Reports of Noncompliance (PDF)
- Political Activities: Tax Exempt Organization Restrictions - Interim (PDF)
- Solicitation (PDF)
February
New:
Revised:
- Awards, Prizes, and Winnings (PDF)
- Campus Security Authorities (CSA) Designation of and Reporting By (PDF)
- Equal Employment Opportunity/Affirmative Action Policy Statement (PDF)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (PDF)
- FERPA Rights Disclosure (PDF)
- Payments to Students (PDF) (Replaces the Awarding Scholarships and Prizes policy.)
March
Revised:
- Missing Student (PDF)
- Refund and Bill Adjustment (PDF)
- Sexual Misconduct (PDF)
- University Name, Symbols, Letterhead and other Proprietary Indicia of Affiliation (PDF)
April
Revised:
June
New:
- Course and Program Fees (PDF)
- I-9 (PDF)
- Service and Comfort Animals (PDF)
- Tobacco-Free (PDF) (Replaces the Smoking policy)
Revised:
July
New:
Revised:
- Awards, Prizes, and Winnings (PDF) (Previously a University Policy)
- Cost Policy on Sponsored Agreements - Interim (PDF)
- Effort Management and Reporting on Sponsored Agreements - Interim (PDF)
- Residency (PDF)
- Salary Overpayment (PDF) (Previously a University Policy)
August
New:
- International Travel Involving Students - Interim Policy (PDF)
- International Travel Involving Students - Interim Procedure Policy (PDF)
Revised:
September
New:
- Sexual Harassment & Misconduct - Interim (PDF) (Replaces the Sexual Harassment: Students, Sexual Harassment: Employees, and Sexual Misconduct
2010 - 2014
2014
February
Revised:
- Equal Employment Opportunity/Affirmative Action Policy Statement (PDF)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (PDF)
April
New:
- Contracts- Standard Provisions Review (PDF)
- Establishment of Advance Accounts for Sponsored Agreements (PDF)
- Issuing and Monitoring Subawards on Sponsored Agreements (PDF)
- Residual Balances on Sponsored Agreements (PDF)
June
New:
Revised:
July
New:
Revised:
- Code of Academic Integrity - Interim (PDF)
- Communicable Disease (PDF) (Previously a University Policy)
- Student Alcohol and Other Drug (PDF)
August
Revised:
September
Revised:
- Campus Security Authorities (CSA) - Designation of and Reporting By (PDF)
- Conflict of Interest and Conflict of Commitment (PDF)
- Sexual Misconduct - Interim (PDF)
A note about the former Domestic Abuse and Violence Prevention and Response policy: It is an essential goal of the University to provide and maintain a safe campus for all members of its community, free from violence and threats of violence. The University's commitment to the prevention of, and response to, relationship violence, which includes both domestic and dating violence, is now addressed by the University's Sexual Misconduct Policy pursuant to Title IX of the Education Amendments of 1972 and the Violence Against Women Reauthorization Act of 2013.
October
Revised:
- No-Trespass Notices (PDF) (Previously a University Policy)
- University Seal (PDF)
December
New:
2013
January
New:
- Campus Safety and Security: Clery Act (PDF)
- Information Security Procedures (PDF)
- Minors; Reporting Abuse or Neglect of and Crimes (PDF)
- Record Preservation Directives ("Litigation Holds") (PDF)
Revised:
- Cost Transfers Involving Sponsored Agreements (PDF) (This Operating Procedures replaces the Cost Transfers on Grants and Contracts and Sponsored Projects Expense Transfer policies.)
- Financial Conflict of Interest in Sponsored Research (PDF)
- Information Security (PDF)
February
Revised:
- Equal Employment Opportunity/ Affirmative Action Policy Statement (PDF)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (PDF)
- Transfer Credit Undergraduate Students (PDF)
March
Revised:
April
Revised:
- Subpoenas, Complaints, Warrants, and other Legal Documents (PDF) (Previously a University Policy)
May
New:
Revised:
June
New:
Revised:
- Automobile Rental (PDF) (Previously a University Policy)
July
Revised:
August
Revised:
- Campus Safety and Security: Clery Act (PDF)
- Cash Receipts, Securing and Depositing of (PDF) (Previously a University Policy)
- Grade Appeals (PDF)
- Sexual Misconduct (PDF)
September
New:
October
New:
November
Revised:
2012
February
New:
Revised:
- Code of Academic Integrity (PDF)
- Code of Students Rights and Responsibilities (PDF)
- Disability Certification and Support - Students (PDF)
- FERPA Rights Disclosure (PDF)
- No-Trespass Orders/Notices (PDF)
March
New:
Revised
- Fire Safety (PDF)
- General Institutional Insurance Protection (PDF)
- Indemnification - Officer and Employee (PDF)
- Laboratory Health and Safety (PDF)
- Political Activities: Tax Exempt Organization Restrictions - Interim (PDF)
- Travel Accident Insurance (PDF)
April
New:
May
New:
Revised:
- Equal Employment Opportunity/Affirmative Action Policy Statement (PDF)
- Equal Opportunity in Educational Programs and Activities and Non-Harassment (PDF)
- Political Activities: Tax Exempt Organization Restrictions (PDF)
June
New:
- Disposal of Surplus Property and Movable Equipment (PDF)
- Honorary Degrees; Commencement Speaker (PDF)
Revised:
- Employee vs. Independent Contractor (PDF)
- Procurement or Lease of Goods and Services and Procurement Contract Approval and Signatory Authority (PDF)
July
New:
Revised:
- Banner Display (PDF) (Previously a University Policy)
August
Revised:
- Commercial Driver Testing for Alcohol and Controlled Substances (PDF)
- Effort Management and Reporting on Sponsored Agreements (PDF)
- Financial Conflict of Interest in Sponsored Research - Interim (PDF) (This replaces the Related and Significant Financial Interest in Research and Scholarly Activity policy)
- Military Leave (PDF)
- Privacy (PDF)
September
Revised:
October
New:
Revised:
- Delegation of Executive Authority (PDF) (Previously a University Policy)
- Records Retention (PDF)
- Refund and Bill Adjustment (PDF)
- Relocation (PDF) (Previously a University Policy)
November
Revised:
2011
January
Revised:
- Contract Approval and Signatory Authority (PDF)
- Procurement or Lease of Goods and Services and Procurement Contract Approval and Signatory Authority (PDF)
February
Revised:
- Communicable Diseases (PDF)
- Student Alcohol and Other Drug (PDF)
- Awards, Prizes, and Winnings (PDF)
- Awarding Scholarships and Prizes (PDF)
- Key and Electronic Access Systems (PDF)
- Campus Parking (PDF)
March
Revised:
April
New:
- Affiliated Organizations (PDF)
- Data Breach Notification (PDF)
- Flag Policy (PDF)
- Use of Campus Mail & Letterboxes (PDF)
June
New:
Revised:
July
Revised:
- Code of Academic Integrity - Interim (PDF)
- Code of Students Rights and Responsibilities - Interim (PDF)
- Export Controls (PDF)
- Grievance and Mediation Policy - Staff (Non-Represented) (PDF)
- Related Significant Financial Interest In Research and Scholarly Activity (PDF)
September
New:
- Electronic Student Notification (PDF)
- Government Reviews (PDF)
- Information Security - Interim (PDF)
- Privacy - Interim (PDF)
- University Roof Access for Academic or Research Use (PDF)
Revised:
- Campus Demonstration (PDF)
- No-Trespass Orders/Notices (PDF)
- Records and Documents Requests (PDF)
- Residency (PDF)
October
Revised:
- CATcard and Identification Cards (PDF)
- Environmental Design in New and Renovated Buildings (PDF)
- Facilities and Grounds Use (PDF)
- Laboratory Health and Safety - Interim (PDF)
November
Revised:
December
Revised:
2010
September
New:
Revised:
October
Revised:
November
New:
Revised:
December
Revised:
2007 - 2009
2009
2008
January
February
March
May
June
Revised Contract Approval and Signatory Requirements:
September
New:
Revised:
October
New:
Revised:
November
Revised:
Adoption of University Policies (PDF) (and accompanying protocol)
December
New:
Revised:
2007
January
February
Trademarks (PDF) (replaces prior Licensing Policy)
March
April
May
July
Campus Demonstrations (PDF) (replaces Freedom of Expression and Dissent)
November