The University provides refunds to students who cancel registration, withdraw from school for personal or medical reasons, are dismissed or called to active duty, as outlined in the Procedures section below.

This policy identifies the circumstances and conditions for student refunds.

This policy applies to University of Vermont students.

Part of Term Course: A course which does not span the entire term in which it is offered.  

Weekday: Any day from the Term/Part of Term begin date through the Term/Part of Term end date (inclusive) and inclusive of any exam period but excluding: Saturdays, Sundays, University administrative holidays, and break/recess days published in the UVM academic calendar.

Students admitted to Undergraduate programs and certain Graduate programs are required to pay a non-refundable, acceptance fee to reserve a place in the incoming class.

When a student cancels, withdraws from the University for personal or medical reasons, or is suspended or dismissed from the University, refunds of tuition and comprehensive fees for fall/spring undergraduate, graduate or continuing education courses which span the full length of the fall or spring semester are issued in accordance with the following schedule:

Room and meal plan charges will be refunded based on a daily pro-rated calculation, using the official withdrawal date. There would be no refund after the 14th day after the semesters add/drop deadline.

Refunds for Program Fees are issued in the same manner as the UVM Comprehensive Fee. 

Course-specific fees are refunded 100% when the student drops the course by the published add/drop deadline for the semester found on the Registrar’s Office webpage. Course-specific fees are not refunded beyond the add/drop deadline.

When a student cancels, withdraws from the University for personal or medical reasons, or is suspended or dismissed from the University, refunds of tuition and comprehensive fees for Summer Sessions and any Part of Term courses are based on the schedule listed below. Term/Part of Term length is determined by the total number of weekdays in the Term/Part of Term. Courses which fall outside of official University terms or Parts of Term shall have their refund dates determined on a course-by-course basis based on the number of weekdays in the course and the schedule below with the drop and withdrawal dates published in the course registration system. 

The following refund schedule applies to students participating in an approved study abroad program and vary by program type. This refund schedule is the same whether the student withdraws for medical or non-medical reasons.

This schedule applies only to charges directly billed to the student’s UVM account by the University.  For any charges billed by a provider or organization abroad, follow their schedules for refunds.

The effective date for any cancellation or withdrawal is the date the student’s Dean’s Office is notified either in writing or by a phone call documented by the Dean’s Office.

Medical students who take a leave or withdraw from the LCOM curriculum will have their tuition charges adjusted on a pro-rated basis based on the length of the courses attempted as compared to the overall length of the semester. Students will be billed the full calculated amount of any attempted courses, clerkships and/or rotations if more than 1/3 of the course has been completed at the time of withdrawal.

At the time that a student leaves or withdraws from the LCOM curriculum, or otherwise adjusts their curricular plan, the Office of Medical Student Education will provide Student Financial Services with detailed information regarding the student’s educational plan and timeline, and this information shall be used in determining the amount of any tuition refund.

Students who have been granted medical withdrawal are issued refunds in accordance with the policies stated herein. For students who have medically withdrawn, an exception for an extenuating medical circumstance could be considered by sending an appeal, along with appropriate medical documentation, to the Office of Student Financial Services, 223 Waterman Building, Burlington, VT 05405.

A student who adds courses during the semester will be billed additional tuition and fees applicable to the adjusted credit hour load. A student who drops courses during the semester will receive a tuition credit based upon the effective date as described above (room and meal plans are only adjusted for full withdrawal from the University). A student who withdraws from a course during the semester will receive a tuition credit based upon the effective date as described above. The course will remain, however, on the student's record.

In the case that a student is called to active duty during a semester, they have the following options and should work with their professors, and/or advisors to determine the best option for their specific circumstances:

• Prior to the add/drop deadlines for the course(s), the student may drop the course(s) and receive a 100% refund of tuition and fee charges associated with the course(s) OR;
• After the add/drop deadline for the course(s), the student may withdraw from the course(s) and receive a 100% refund of tuition and fee charges associated with the course(s) OR;
• With faculty and Dean’s office permission and if the coursework will be satisfied no later than the beginning of the corresponding semester in the next academic year, take an Incomplete for the course(s) OR;
• With faculty permission, determine that they have completed a sufficient portion of the requirements of the course(s) and be given a final grade at the time they leave for active duty based on coursework completed to date.

Room and meal plan charges will be pro-rated based on the amount of the semester completed before the call-up. Unused meal points will be refunded in full.

In the case of a student's death, tuition, room, and fees will be fully refunded for the semester during which the death occurs. Unused meal points will be refunded.

In the event that the University of Vermont must respond to a situation beyond its control that would make continued operation in its current form infeasible, such as a natural disaster, epidemic or pandemic, national security threat, or health and safety emergency, the University will make appropriate modifications to affected operations, in its discretion, including, but not limited to, closure of some or all academic, administrative, and residential buildings, relocation of some or all classes, offices, or residents, quarantining or access restrictions for appropriate populations, and reduction or termination of auxiliary services.  If activities need be curtailed, and students and others are requested or required to leave campus, arrangements will be made as soon as practical to offer students the opportunity to complete their courses, or substantially equivalent work, so that appropriate credit may be given.  Should this occur, tuition, fees, and room and meal plan costs for a semester in progress will not be refunded in whole or in part. 

If the student is a financial aid applicant, the financial aid is awarded based on the expectation that they will remain enrolled for the entire semester.  If they withdraw from all of their classes, we must calculate how much of their Federal Student Aid they have actually earned and then return any unearned funds to the Department of Education.  Eligibility for University grants, scholarships and loans will be re-evaluated based on their actual tuition charges.  Vermont State Grant eligibility will be re-evaluated in accordance with the Vermont Grant refund policy established by VSAC.  The student may be required to repay some or all of the financial aid paid to their student account.  In addition, if they received a refund of financial aid to assist with their educationally related and/or living expenses, those may need to be repaid as well.

Training will be provided on an as-needed basis as determined by the Approval Authority or the Responsible Official.

• Federal Student Aid

Questions concerning the daily operational interpretation of this policy should be directed to the following (in accordance with the policy elaboration and procedures):