Letterboxes: The delivery point of mail correspondence and an authorized repository of the USPS.

Metered Mail: Mail bearing an ink image indicating dollar value of postage paid as required for carriage by the USPS.

Private Express Statutes: A set of federal civil and criminal laws granting the United States Postal Service (USPS) exclusive rights to carry and deliver letters. These statutes are codified in Title 18, United States Code, Sections 1693–1699 (18 U.S.C. 1693–1699) and Title 39, United States Code, Sections 601–606 (39 U.S.C. 601–606). The regulations implementing these statutes are found in Title 39, Code of Federal Regulations, Parts 310 and 320 (39 CFR 310 and 320).

Stamped mail: Mail bearing an adhesive postage stamp as method of payment as required for carriage by the USPS.

Incoming U.S. mail is sorted and delivered to the designated recipient on the mail piece if the mail piece is addressed to a UVM community member at a valid University address.

Intra-campus mail is delivered to the individual (name or department) indicated on the intra-campus mail piece.

Subject to the requirements of the Private Express Statutes, and any other regulation so enacted, the following campus constituencies may be granted use of the Campus Mail System on an unstamped (postage-free) basis for the conduct of official University business.

1. University Academic and Administrative Units University academic and administrative units may use the campus mail system free of postage to distribute written material that is directly related to their programs or operations. The unit’s name, campus address, and the recipient’s name and complete address must be clearly displayed on the envelope or the mailing if it is not enclosed. 

   Advance arrangements for bulk mailings must be authorized by the dean, director, academic chairperson, or department head responsible for overseeing the unit, and coordinated with the Director of Print and Mail Center. 

2. Officially Recognized University Groups and Organizations Officially recognized groups or organizations may use the campus mail system free of postage to distribute written material directly related to their programs or operations, as outlined in their charter, governing document, or recognition application (if no charter or document exists). The group’s name, address, and the recipient’s name and complete address must be clearly displayed on the envelope or mailing if it is not enclosed. 

   Advance arrangements for bulk mailings must be authorized by an appropriate officer of the group or organization and coordinated with the Print & Mail Center Director. 

   Groups, organizations, and individuals without official University recognition or affiliation are prohibited from using the campus mail system on a postage-free basis.

3. University Students and Employees University students and employees may use the campus mail system free of postage for non-bulk personal correspondence only if the correspondence pertains to academic or administrative University programs or operations. Students and employees may use the campus mail system on a bulk basis only when acting as members or representatives of the entities described in paragraphs 1, 2, and 4 of this section. 

Letterboxes at the University, designated as authorized repositories of the United States Postal Service (USPS) mail, may be rented from the Print and Mail Center by University faculty, staff, students, and officially recognized University groups and organizations. The use of these letterboxes, for both USPS and non-USPS is subject to the following restrictions: 

• University-affiliated individuals, including administration, faculty, students, and staff, are entitled to use USPS services in accordance with all applicable requirements, such as postage, size, and addressing standards. Information on available postal services and associated costs for University community members can be obtained by contacting the Print and Mail Center. Non-University individuals are not permitted access to the University’s letterboxes.
• All U.S. Mail must include the recipient's name, campus location, and room number. U.S. First Class Mail that does not meet these addressing requirements will be returned to sender. U.S. Third Class Mail that does not meet these requirements will either be discarded or returned if the mail is marked "Address Service Requested." The handling of such mail complies with the USPS requirements and procedures.
• As to USPS use: Non-University and University persons (including the administration, faculty, students, and staff) are at all times entitled to use the USPS in accordance with its requirements, such as requirements relative to postage, size, and address. Details of the postal services available and costs thereof to University community members are available by calling the Print and Mail Center.
• The Print & Mail Center provides intra-campus, postage-free mail service, which may be used as outlined in the “USE OF INTRA-CAMPUS MAIL” section above.

Unauthorized use of the University of Vermont campus mail system, including letterboxes, may constitute a violation of this policy, other applicable University policies, and civil or criminal laws. Any proven violation may result in the University refusing to accept or deliver mail items without compensation to individuals, groups, or organizations in violation. Additionally, violators may face disciplinary or legal action. For represented employees, provisions of any applicable collective bargaining agreement will apply.

• Title 18, United States Code, Sections 1693–1699 (18 U.S.C. 1693–1699) and
• Title 39, United States Code, Sections 601–606 (39 U.S.C. 601–606).
• Title 39, Code of Federal Regulations, Parts 310 and 320 (39 CFR 310 and 320).