Template
Policy 110.00 | Mission Statement: Larner College of Medicine
Policy Statement
The Vision of the University of Vermont (UVM) is to be among the nation’s premier small research universities, preeminent in our comprehensive commitment to liberal education, environment, health, and public service.
In support of this vision, the Mission of the Robert Larner, M.D. College of Medicine at The University of Vermont is to educate a diverse group of dedicated physicians and biomedical scientists to serve across all the disciplines of medicine; to bring hope to patients by advancing medical knowledge through research; to integrate education and research to advance the quality and accessibility of patient care; and to engage with our communities to benefit Vermont and the world.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
- 120.00 Vision Statement: Medical Education
- 130.00 Competencies and Medical Education Programmatic Objectives
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
1.0 Mission, Planning, Organization, and Integrity
History
- 7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
- 3/17/2020 Reformatted [Medical Curriculum Committee]
- 3/21/2023 Policy Edited [Medical Curriculum Committee]
- 6/4/2025 Policy Edited
Policy Oversight
Office of the Dean
Section 7 - Operational Policies
Policy 902.00 Annual | UVM Medical Center Mandatories Training
Policy Statement
In accordance with Joint Commission hospital accreditation standards, all medical students must complete annual education requirements at the beginning of each academic year in order to receive/maintain access to any and all University of Vermont Medical Center information systems, including Epic (the electronic medical record application). These mandatories, called “UVMMC Annual Education Requirements Clinical,” are made available through the UVMMC Cornerstone platform and should be completed within the first month of enrollment in any curriculum level (i.e., by September for Foundations Year 1 and Foundations Year 2, in March for the Clerkship Level and Advanced Integration Level).
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
610.00 Statement on Medical Professionalism
625.00 Policy on Standards for Professional Code of Conduct
690.10 Fitness Committee Procedure and Review of Professional Performance
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
9.3 Clinical Supervision of Medical Students
History
8/16/2016 Policy Adopted/Affirmed [Medical Curriculum Committee]
9/18/2018 Policy Revised [Medical Curriculum Committee]
6/18/2019 Policy Revised [Medical Curriculum Committee]
12/17/2019 Hyperlinks updated (UVM migration) [Medical Curriculum Committee]
4/21/2020 Policy Revised [Medical Curriculum Committee]
6/16/2020 Policy Revised [Medical Curriculum Committee]
2/16/2021 Policy Edited [Medical Curriculum Committee]
12/19/2023 Policy Edit [Medical Curriculum Committee]
Policy Oversight
Director of Foundations and Pre-Clinical Assessment/Senior Associate Dean for Medical Education
Section 7 - Operational Policies
Policy 905.00 | Auditing
Policy Statement
Consistent with the Undergraduate Grading at UVM policy students wishing to regularly attend a course, but not receive credit, may register as an auditor, with the approval of the Associate/Assistant Dean for Students and the Course Director. Auditors have no claim on the time or service of the instructor.
Regular tuition charges apply for all audited coursework. Please note that students not enrolled for credit cannot utilize financial aid programs for living expenses and/or tuition charges.
Procedures
Matriculated medical students who wish to, or are advised to, audit Larner College of Medicine (LCOM) coursework must complete the UVM Grade Mode Change Form (log-in required).
Students are responsible for obtaining the signatures of the Course Director and the Associate/Assistant Dean for Students on the form and submitting the completed form to the LCOM Registrar before the course start date. The LCOM Registrar will update the enrollment file and forward the paperwork to the University Registrar’s Office to process.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
560.00 Satisfactory Academic Progress
590.10 Medical, Family and Personal Leave of Absence
915.00 Enrollment in Non-M.D. Coursework
942.00 M.D. Tuition Billing Protocol
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
Not Applicable
History
2/16/2016 Policy Adopted/Affirmed [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
9/20/2022 Policy Revised [Medical Curriculum Committee]
9/17/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Larner College of Medicine Registrar)
Section 7 - Operational Policies
Policy 910.00 | Commencement Participation and Degree Conferral Policy
Policy Statement
Medical degrees are conferred and Larner College of Medicine (LCOM) students are permitted to participate in Commencement ceremonies only if they have completed all degree requirements, passed any necessary examinations, and received permission to graduate by the UVM Faculty Senate.
Policy Elaboration
Deferring Degree Conferral
If endorsed by the Associate/Assistant Dean for Students, students who have completed all degree requirements may choose to delay conferral of their degree for up to one year. In such cases, their university enrollment status is changed to inactive until the degree is conferred during the subsequent academic year. The student is considered a member of the next graduating class cohort and will be invited to participate in the spring commencement ceremony for that class. Students may not walk with one class while receiving their degree with another. Students considering inactive enrollment status are encouraged to contact the LCOM Registrar and Assistant Director for Student Financial Services.
Applicability of the Policy
Advanced Integration Level Students
Related Larner College of Medicine Policies
560.00 Satisfactory Academic Progress
565.40 Review of Academic Performance: Advanced Integration Level
565.45 Graduation Degree Requirements: Advanced Integration Level
Related University of Vermont Policies/Resources
Important Graduation Information – UVM Office of the Registrar
Related Liaison Committee on Medical Education (LCME) Standard(s)
9.9 Student Advancement and Appeal Process
10.3 Policies Regarding Student Selection/Progress and Their Dissemination
History
2/16/2016 Policy Adopted/Affirmed [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
9/17/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students
Section 7 - Operational Policies
Policy 912.00 | Employment of Medical Students
Policy Statement
The Larner College of Medicine (LCOM) does not impose restrictions on the temporary employment of medical students by the University of Vermont or the University of Vermont Health Network if there are no foreseeable conflicts of interest.
Policy Elaboration
In general, medical student employment through the University is administered through UVM Human Resource Services with medical students paid as temporary employees. Part-time income earned through the University will not affect the standard education loan offers all medical students are given.
Students offered an employment opportunity must be aware of UVM Policy - Payments to Students and how compensation may impact their financial aid (if applicable), as well as familiarize themselves with UVM Conflict of Interest and Conflict of Commitment Policy and the LCOM Conflict of Interest Regarding Evaluations and Educational Experiences with Student Relatives Policy.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
540.80 Conflict of Interest Regarding Evaluations and Educational Experiences with Student Relatives
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
1.2 Conflict of Interest Policies
History
5/15/2018 Policy Adopted/Affirmed [Medical Curriculum Committee]
12/17/2019 Hyperlinks updated (UVM migration) [Medical Curriculum Committee]
7/16/2024 Policy Reviewed [Medical Curriculum Committee]
3/11/2025 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Senior Associate Dean for Medical Education (Business Manager, Medical Education)
Section 7 - Operational Policies
Policy 915.00 | Enrollment in Non-M.D. Coursework
Policy Statement
Enrolled medical students may register for elective coursework outside of the Vermont Integrated Curriculum at the University of Vermont.
While actively enrolled in the MD program students may not enroll in courses that will be used to fulfill graduation requirements for another degree program.
Policy Elaboration
Additional tuition based on number of credits and the type of course the student chooses will be assessed above and beyond the Larner College of Medicine (LCOM) tuition and associated fees. For the full tuition and fee schedule, please visit the LCOM Medical Student Financial Services page. Payment of tuition for non-medical courses may not be covered by any financial aid sources.
Please review the Medical Student Handbook Policy 590.10 - Medical, Family and Personal Leave of Absence for more information regarding enrollment in coursework pursuant to an additional degree.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
560.00 Satisfactory Academic Progress
590.10 Medical, Family and Personal Leave of Absence
905.00 Auditing
942.00 M.D. Tuition Billing Protocol
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
6.5 Elective Opportunities
History
5/24/2016 Policy Adopted/Affirmed [Medical Curriculum Committee]/li>
3/17/2020 Reformatted [Medical Curriculum Committee]
9/20/2022 Policy Revised [Medical Curriculum Committee]
9/17/2024 Policy Reviewed [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Larner College of Medicine Registrar; Assistant Director of Medical Student Financial Services)
Section 7 - Operational Policies
Policy 918.00 | Medical Student Records: Confidentiality
Policy Statement
The Office of Medical Education at the Larner College of Medicine (LCOM) maintains electronic education records for medical students in its Online Access to Student Information and Scheduling system (OASIS).
Student educational records are disclosed only upon receipt of prior written consent provided by the student, except to the extent that the Family Educational Rights and Privacy Act of 1974 (FERPA) authorizes disclosure without consent.
Policy Elaboration
Common exceptions to written consent are noted in the FERPA, and the University’s FERPA Rights Disclosure Policy. Included is disclosure of information to a school official, within or otherwise acting on behalf of the institution, with a legitimate educational interest, as defined by FERPA.
Access to medical student education records in OASIS is provisioned by the LCOM Registrar’s Office who assigns defined user roles which have been vetted to conservatively restrict disclosure of personally identifiable information only to members of the faculty and administration with a need to know.
Directory Information Exclusion Requests
Students who wish to prevent disclosure of directory information, except to school officials with legitimate educational interests and certain others as specified in the regulations, must make a formal request with the University Registrar’s Office. Once filed, this request becomes a permanent part of the student’s record until the student instructs the University to remove the request. Requests may be made in person or by using the confidentiality form accessible through their myUVM account. It is important to know that choosing to request FERPA exclusion means that the student will not be listed in the directory and the University cannot confirm their student status. For more information, please contact the UVM Registrar’s Office at 802-656-2045.
Procedures
If a position requires an employee to access OASIS, the Larner College of Medicine's electronic student record system, they must complete a new user request form available through the OASIS portal.
The user must complete an online form, identify their supervisor, and attest to their familiarity with the following UVM policies:
Family Educational Rights and Privacy Act (FERPA) Rights Disclosure
Computer, Communication, and Network Technology Acceptable Use
Submission of the form notifies the LCOM Registrar and the user’s supervisor. The supervisor documents that the requested access is required for the employee to fulfill their professional responsibilities to the institution and acknowledges that the supervisor will notify the LCOM Registrar’s Office if at any time the individual’s position changes or is terminated so that their user account may be appropriately modified.
The LCOM Registrar’s Office annually surveys all OASIS users to ensure that provisioned access remains current.
Applicability of the Policy
All Medical Students and Larner College of Medicine Faculty and Staff
Related Larner College of Medicine Policies
919.00 Medical Student Records: Student Access
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
11.5 Confidentiality of Student Educational Records
History
04/21/2020 Policy Adopted/Affirmed [Medical Curriculum Committee]
06/16/2020 Policy Revised [Medical Curriculum Committee]
2/16/2021 Policy Edit [Medical Curriculum Committee]
3/19/2024 Policy Revised [Medical Curriculum Committee]
6/17/2025 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Larner College of Medicine Registrar)
Section 7 - Operational Policies
Policy 919.00 | Medical Student Records: Student Access
Policy Statement
The Office of Medical Education at the Larner College of Medicine maintains electronic education records for medical students in its Online Access to Student Information and Scheduling system (OASIS).
In accordance with the University’s FERPA Rights Disclosure Policy, students have the right to inspect and review their records, and to request an amendment of their education records, including the Medical Student Performance Evaluation (MSPE), if the student considers the information contained therein to be inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
Policy Elaboration
By default, students have view-only access to most of the contents in their record. Exceptions are limited to the student’s AMCAS application and Medical College Admission Test scores; advising, Assistant/Associate Dean for Students, and Director of Academic Achievement meeting notes; and Advancement Committee- and Fitness Committee-related documentation.
If a student wishes to review or challenge their educational records, written request for access to the record(s) should be submitted to the school official with control over the specific student education record they would like to inspect and review. If the student is unsure, requests may be addressed to the Larner College of Medicine Registrar. If the records are not created by the school official to whom the request is submitted, that official shall advise the student regarding the correct school official to whom the request should be addressed.
The written request must contain sufficient detail to identify the record(s), as well as the identity of the person(s) who may be provided access, if other than the student. The school official with control over the requested records will make arrangements for access and notify the student of the time and place where the records may be inspected in the presence of the official or their designee. Students have the legal right to inspect and review their education records within 45 days of the date the school official receives a written request for access. Typically, an appointment for inspection will be arranged within ten business days, often within a week, of receipt of the written request.
Medical students may write the LCOM official responsible for the record to ask that it be amended. They should clearly identify the part of the record they want changed and specify why it is inaccurate, misleading, or otherwise in violation of their privacy rights under FERPA. If the College decides not to amend the record as requested by the student, the College will notify the student in writing of the decision and advise the student of their right to a hearing regarding the request for amendment.
Grades and Narrative Assessments
Please refer to Medical Student Handbook Policy 540.60 Grades Appeals and Narrative Assessment Appeals for detailed information regarding challenging these specific types of records.
Medical Student Performance Evaluation (MSPE)
The MSPE is created in an online system. Only the deans who are responsible for completing the MSPEs and the Residency Application Coordinator are authorized to make changes to information in the document. Annually, when the graduating class is notified to complete a final review of their MSPE in the online system, the students may notify the Residency Application Coordinator of any factual errors to be corrected, grammar or spelling mistakes, and/or wording that does not seem clear. If students wish to challenge the narrative content, they should notify their letter writer to discuss their concerns. Changes in content from summative rotation evaluation will need to be approved by the rotation. Changes happen on an ongoing basis; however, note that the online system closes at least one week before the MSPE release date so that the documents can be finalized and uploaded to the residency application system.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
540.60 Grade Appeals and Narrative Assessment Appeals
918.00 Medical Student Records: Confidentiality
Related University of Vermont Policies
2.15.9 FERPA Rights Disclosure
Related Liaison Committee on Medical Education (LCME) Standard(s)
11.6 Student Access to Educational Records
History
04/21/2020 Policy Adopted/Affirmed [Medical Curriculum Committee]
07/19/2022 Policy Revised [Medical Curriculum Committee]
07/16/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Larner College of Medicine Registrar)
Section 7 - Operational Policies
Policy 920.00 | International Travel
Policy Statement
The Robert Larner, M.D. College of Medicine at The University of Vermont medical students who are enrolled in the curriculum have the opportunity to travel abroad at various points in the curriculum, especially during the summer between their first and second year or during the Advanced Integration portion of the curriculum.
To assist students with the process of traveling abroad for a medical education experience and to ensure their safety while traveling, Larner College of Medicine students must participate in the University’s Independent Travel approval process facilitated by the UVM Office of International Education (OIE).This applies to all international Larner College of Medicine approved credit-bearing activities; thus, completing the Independent Travel approval process requirements is part of a medical student’s professional responsibility.
Students should initiate the process three months prior to the intended travel date. This allows time for travel to be reviewed by the International Travel Advisory Group (ITAG) and any additional requirements to be met.
The University’s emergency travel and medical assistance coverage is only extended to students who are participating in Larner College of Medicine approved credit-bearing activity. Students traveling for non-curricular activity will not be covered, and if such coverage is required, the student is responsible for purchasing coverage from another source.
Procedures
Any International extramural rotations outside of the UVM LCOM/Nuvance Health Global Health Program must also be reviewed and approved by the Global Health Leadership Team and then by OIE via the GoAbroad system. To initiate the Independent Travel approval process, the student must contact the Larner College of Medicine’s Global Health Coordinator. The coordinator will provide OIE with the student’s name, dates of travel, and destination country after the coordinator has verified students’ academic standing within LCOM. The OIE office coordinator will then notify the students when they may begin completing their forms in GoAbroad.
Applicability of the Policy
This policy applies to all The Robert Larner, M.D. College of Medicine at The University of Vermont students traveling abroad as part of their medical education.
Related Larner College of Medicine Policies
610.00 Statement on Medical Professionalism
610.10 Tenets of Professionalism
625.00 Policy on Standards for Professional Code of Conduct
Related University of Vermont Policies
UOP40 International Travel Involving Students - Interim (University Operating Procedure)
2.29.1 International Travel Involving Students - Interim (University Policy)
Liaison Committee on Medical Education (LCME) Standard(s)
5.7 Security, Student Safety, and Disaster Preparedness
11.3 Oversight of Extramural Electives
History
4/2/2015 Policy Adopted/Affirmed [Medical Curriculum Committee]
7/21/2015 Policy Revised [Medical Curriculum Committee]
12/8/2015 Policy Revised [Medical Curriculum Committee]
12/20/2016 Policy Edit [Medical Curriculum Committee]
3/21/2017 Policy Revised [Medical Curriculum Committee]
4/21/2020 Policy Revised [Medical Curriculum Committee]
2/16/2021 Policy Edited [Medical Curriculum Committee]
2/21/2023 Policy Edit [Medical Curriculum Committee]
3/19/2024 Policy Edited [Medical Curriculum Committee]
6/17/2025 Policy Edited [Medical Curriculum Committee]
Policy Oversight
Senior Associate Dean for Medical Education/Director of Global Health programs
Section 7 - Operational Policies
Policy 930.00 | Invitations to Outside Speakers
Policy Statement
Individual students, student interest groups, and/or student leadership groups may invite individuals from outside the University to speak or otherwise participate in academic activities. Such invitations are encouraged as they enrich the academic environment and learning community.
To ensure appropriate scheduling and coordination in the Larner College of Medicine, speaker hosts must work with their faculty and/or staff advisor and their Medical Student Council chairs of student leadership, and they must also contact the Larner College of Medicine Event Manager for review, approval, and potential marketing plan of the proposed guest speaker.
Faculty, staff and students involved in events with outside guest speakers must adhere to the University of Vermont Events, Speakers, and Activities - Facilities and Grounds Use Policy in addition to the procedures outlined herein.
If an honorarium is required, in adherence with the University’s purchasing procedures, event hosts must coordinate with the Office of Medical Education’s Finance Administrator to submit the required items to Purchasing Services or the Office of the General Counsel for review prior to execution.
Policy Elaboration
Additional information regarding speaker engagement procedures may be found on the UVM Division of Finance & Administration Speaker Engagement & Services Agreement Templates FAQs webpage.
Speaker hosts may also wish to connect with the Curriculum Services Team, review the Student Activities Calendar and notify with the Larner Events Manager & Alumni Office to support successful marketing and optimal attendance for their speaker/event.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
610.00 Statement on Medical Professionalism
610.10 Tenets of Professionalism
625.00 Policy on Standards for Professional Code of Conduct
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
Not Applicable
History
7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
5/15/2018 Policy Revised [Medical Curriculum Committee]
9/18/2018 Policy Revised [Medical Curriculum Committee]
12/17/2019 Policy revised [Medical Curriculum Committee]
10/19/2021 Policy Revised [Medical Curriculum Committee]
03/19/2024 Policy Revised [Medical Curriculum Committee]
5/20/2025 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Student Services Coordinator; Finance Administrator)
Section 7 - Operational Policies
Policy 940.00 | Official Communication
Policy Statement
Email is the University of Vermont Larner College of Medicine's (LCOM) official means of communication. Students are expected to check their LCOM (MED domain; @med.uvm.edu) e-mail accounts daily and maintain the account so that it remains functional (e.g., not allowing their mailboxes to exceed the quota, not forwarding it to a third party account, etc.). Students who do not read official notices sent in email are not excused from responsibility for email contents.
Policy Elaboration
Class Outlook distribution lists are protected, and only select individuals have the ability to email class distribution lists.
The WeeklyWire, the LCOM medical student newsletter, is LCOM’s primary communication tool for all non-curriculum-related communication to the student community. Students who do not read official notices sent in email are not excused from responsibility for email contents, including all WeeklyWire content. Students who wish to email the student community with non-curriculum-related content may submit their email to a faculty advisor, staff support, and/or a Dean for Students for review.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
610.00 Statement on Medical Professionalism
610.10 Tenets of Professionalism
625.00 Policy on Standards for Professional Code of Conduct
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
10.6 Content of Informational Materials
History
7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
6/20/2017 Policy Revised [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
6/20/2023 Policy Revised [Medical Curriculum Committee]
1/16/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Student Services Coordinator)
Section 7 - Operational Policies
Policy 942.00 | M.D. Tuition Billing and Refund Protocol
Policy Statement
Current annual tuition and fee amounts for Medical Degree (M.D.) students are posted online. Billing occurs on a six-month semester basis, regardless of the Vermont Integrated Curriculum structure. The fall semester is July 1 to December 31, and the spring semester is January 1 to June 30. There are no distinct summer terms for the purposes of M.D. billing. Charges for the fall term are assessed each July and due in August; spring charges are assessed each December and due in January. Each billing cycle will reflect half of the annual tuition and fees. Current billing dates and payment deadlines are available online.
Tuition billing rates are based on period of enrollment and residency classification. They are not based on credit hours scheduled or year in the curriculum. A student who deviates from the scheduled curriculum may be charged a prorated tuition rate with a corresponding adjustment to the financial aid budget and awards if applicable. For example, a student who attends half the scheduled weeks of the six-month fall semester would be charged 50% of the standard semester tuition and comprehensive fee based on their residency (in these cases, a leave of absence is required), and if applicable, the financial aid budget and awards would be reduced in accordance with the abbreviated schedule. In the event that a student deviates from the scheduled curriculum after tuition has been billed or paid due to a leave of absence, unplanned withdrawal or dismissal, tuition will be refunded on a pro-rated basis as described above based on the student’s actual length of enrollment. If a student ceases enrollment during the first one-third of the first course or block in the semester (excluding longitudinal, multi-semester, or year-long courses), all tuition charges for the semester shall be removed. Financial aid budgets and awards will be adjusted to account for any adjustments to tuition and fee charges and length of enrollment.
Policy Elaboration
All students who complete graduation requirements will be charged a minimum of eight semesters, as standard tuition costs are established to account for the expenses associated with the complete medical education program.
Charges related to academic remediation:
Students who receive a grade of Incomplete in a course or rotation do not re-enroll in the course; therefore, no additional tuition charges are incurred.
Students who receive a final grade of Fail in a Foundations 1 Level course, who enroll in the spring semester of their first year, and who are approved by the Advancement Committee to remediate the failed course by re-enrolling in the course during the summer between the first and second year of medical school are not charged additional tuition for the summer course.
First-year medical students who re-start the curriculum with a subsequent incoming class will be charged tuition and fees for the repeated semester(s), regardless of any tuition and fee proration granted due to a previous leave of absence and/or course withdrawal.
Students who receive a final grade of Fail in a clinical clerkship, who are approved by the Advancement Committee to remediate the failed clerkship during the Advanced Integration Level, and who will do so using roughly the equivalent of their allotted fourth-year vacation weeks, such that their graduation date does not change, are not charged additional tuition for the repeated clerkship.
Students who enroll in University of Vermont coursework that is not part of the M.D. curriculum will be billed extra tuition accordingly based on the coursework. Please see related Medical Student Handbook Policy 915.00 - Enrollment in non-M.D. Coursework.
Refunds unrelated to tuition:
UVM Student Health Insurance Plan Premium charges, and any associated refunds, are handled by the Center for Health & Wellbeing. Refer to the UVM Center for Health & Wellbeing for information on premium charges and refunds. website. If a student waived campus health insurance, they would not be charged and therefore ineligible for a refund.
Disability insurance is charged once annually (every July), and coverage ensues until the following June. This shall only be refunded if a student will have no enrollment during the coverage period. This fee is never prorated; only charged or removed in its entirety.
The comprehensive fee shall be prorated in the same manner as tuition in instances where tuition is prorated.
One-time, year-specific curriculum fees are non-refundable unless a student’s enrollment is entirely cancelled before the start of the term for which the fee was charged, or if enrollment is cancelled before the first one-third of the first course or block in the semester has elapsed.
Individual tuition adjustments are assessed and completed by Student Financial Services.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
590.10 Medical, Family and Personal Leave of Absence
905.00 Auditing
915.00 Enrollment in Non-M.D. Coursework
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
12.2 Tuition Refund Policy
12.1 Financial Aid/Debt Management Counseling/Student Educational Debt
History
10/19/2017 Policy Adopted [Medical Education Leadership Team]
12/19/2017 Policy Affirmed [Medical Curriculum Committee
12/17/2019 Hyperlinks updated (UVM migration) [Medical Curriculum Committee]
12/8/2020 Policy Revised [Medical Curriculum Committee]
12/15/2020 Policy Revision [Medical Curriculum Committee]
10/19/2021 Policy Edited [Medical Curriculum Committee]
9/18/2023 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Student Financial Services Assistant Director)
Section 7 - Operational Policies
Policy 950.00 | Student Lockers
Policy Statement
Lockers on the second and third floors of the Given Building are provided for use by first and second year medical students. Lockers on Baird 2 at the UVM Medical Center are available to Vermont clinical-level students completing rotations at the Vermont campus.
Students accepting locker assignments agree to abide by the terms of this policy as listed below, with the understanding that the locker is assigned to them for a limited time until the end of the Foundations Level of the curriculum (Given lockers) and the end of their clerkship or Advanced Integration rotation at the UVM Medical Center (UVMMC lockers) after which time it must be vacated. Lockers will be subject to re-assignment should a student be placed on an extended Leave of Absence (lasting longer than three consecutive months). Please be advised that the University of Vermont is only responsible for University property and is not responsible for lost or stolen personal items. Students are advised to ascertain if their renter's or homeowner's insurance might cover such items.
Students will be provided the combinations to Given lockers. Combination locks will be assigned and signed out from the Office of Medical Education for UVMMC lockers. Students must keep their locker combinations private. Student will have seven days to return the lock upon notice, after this time all contents will be confiscated and the locker will be given to another student.
Students agree to empty their Given lockers of all contents at the end of Foundations Level of the curriculum, and their UVMMC lockers at the end of their clerkship or Advanced Integration rotation at the UVM Medical Center. Failure to do so will result in a $50 cleaning fine and necessitate opening of lockers by staff to empty their contents after the expiration of the assignment period.
While students have a reasonable expectation of privacy in their lockers, University or UVM Medical Center personnel may open and check the contents of lockers if there are valid health or safety concerns, with or without the permission of, or the provision of prior notice to, the student assigned to the locker.
Lockers must be maintained in a clean and orderly manner.
Students will be billed for any willful damages to their lockers.
Students may not share their locker space with other parties.
Since lockers are located in public and professional spaces, please do not permanently attach or display anything (i.e., stickers) on the exterior surface of any locker.
Materials placed above lockers are not secure. Do not store anything above the locker.
No firearms, other weapons, or illegal substances may be stored in any lockers. University personnel will notify UVM Police Services, and UVM Medical Center Security in the case of UVMMC lockers, if any weapons or illegal substances are identified or suspected to be present in student lockers.
Any student who wishes to keep their locker location confidential should notify the Office of Medical Education in writing or by e-mail.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
610.00 Statement on Medical Professionalism
610.10 Tenets of Professionalism
625.00 Policy on Standards for Professional Code of Conduct
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
5.11 Study/Lounge/Storage Space/Call Rooms
History
7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
6/20/2017 Policy Revised [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
7/19/2022 Policy Revised [Medical Curriculum Committee]
7/16/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Student Services Coordinator)
Section 7 - Operational Policies
Policy 955.00 | Student Pagers
Policy Statement
In the Clerkship Level each student is assigned a specific pager. Students accepting pager assignments agree to abide by the terms of this policy as listed below.
Pagers are intended for use by the assigned student only and should not be given to other students for their use.
Students are responsible for returning the pager prior to graduation from Robert Larner, M.D. College of Medicine at The University of Vermont. Pagers must be returned prior to graduation.
Unneeded pagers can be returned to Office of Medical Education (OME) at any time.
Lost, stolen, broken or misused pagers are the responsibility of the assigned student. A replacement fee at current market price for pagers and for sleeves will be automatically billed to the student’s account unless otherwise arranged. As per University policy, UVM reserves the right to withhold registration material, the diploma, degree, and all information regarding the record, including transcript, of any student who is in arrears in the payment of tuition, fees, or other charges.
Procedures
When assigned, the Office of Medical Education (OME) will record identifying pager information in the student's electronic academic history file.
OME will ensure that student names and pager numbers are given to appropriate staff at UVMMC. Please note that neither Telecom nor UVMMC Provider Access Service (PAS) will accept pager updates, except in emergency situations.
When a pager is returned to OME, the student's electronic academic history file will be updated to reflect this. This electronic notation serves as proof of receipt for the student. Pagers left in the Office without receipt noted will be considered lost and students charged a replacement fee as listed above.
Applicability of the Policy
Clerkship and Advanced Integration Levels
Related Larner College of Medicine Policies
610.00 Statement on Medical Professionalism
610.10 Tenets of Professionalism
625.00 Policy on Standards for Professional Code of Conduct
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
Not Applicable
History
2/16/2016 Policy Adopted/Affirmed [Medical Curriculum Committee]
4/18/2016 Policy Edit [Medical Curriculum Committee]
8/20/2019 Policy Revised [Medical Curriculum Committee]
1/21/2020 Reformatted [Medical Curriculum Committee]
2/16/2021 Policy Edited [Medical Curriculum Committee]
1/16/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Level Director of Clinical Clerkship
Section 7 - Operational Policies
Policy 958.00 | Surveying Medical Students
Policy Statement
The purpose of this policy is to monitor the frequency, volume, and appropriateness of survey requests made to medical students, and to ensure distribution of surveys to medical students via the Teaching Academy.
Specifically, The Robert Larner, M.D. College of Medicine (LCOM) wishes to ensure confidentiality standards, promote integrity of instruments to ensure utility of results, and protect their medical students from an overabundance of survey requests.
Data collection instruments/surveys that require review and distribution via the Teaching Academy are those that include LCOM medical students as respondents for the following purposes:
Scholarly research.
Improvement of the learning experience and environment.
Please note that investigators will need to provide Institutional Review Board (IRB) documentation as part of the review instrument review process.
Data collection instruments that do not require review include the following:
Instruments intended to assess event attendance.
Those sent out by the Office of Medical Education (OME) to accomplish administrative functions, such as voting or polling.
LCOM will only consider the results of surveys taken in accordance with this policy.
Policy Elaboration
Survey Distribution
Surveys distributed online must utilize software approved by the University of Vermont (UVM) Institutional Review Board (e.g., Blue, Qualtrics, REDCap). These platforms have been vetted for confidentiality protections and data ownership issues. Other platforms (e.g., Survey Monkey, Google Forms, etc.) should not be used.
All survey links will be distributed from the email account dedicated to survey research that is managed by the LCOM Teaching Academy at LCOM. For each survey, an email will be distributed to students with the relevant information, with a reminder to be sent one week later. Surveys will be scheduled in two-week blocks.
Survey links should not be distributed via social media or via a QR code. Social media may be used to promote surveys but must refer students back to the original email notification for students to access the link.
Procedures
Students, staff, and faculty interested in soliciting survey responses from students at LCOM must seek instrument approval from the Teaching Academy. All surveys require a review of the instrument. Release of surveys will occur only after approval and upon review of a final draft of the survey.
To submit a survey instrument for review by the Teaching Academy, please please submit a Teaching Academy Request Form for Research Consultation, Survey Dissemination, or Medical Education Data. You can read about the process and what you will need to complete the form on the related Research Support webpage.
If unsure whether a data instrument requires review, the Teaching Academy will be contacted for guidance. The Teaching Academy may request additional documentation such as proof of IRB review, name of faculty sponsor (if applicable), and intended survey platform. Survey requests may be referred to the Senior Associate Dean for Medical Education for approval when necessary and at the discretion of the Teaching Academy.
If any survey seeks to assess parts of the curriculum, the student will contact the relevant curriculum director to inform them of the survey. Students will notify any applicable LCOM department or office for access to respondent population. If a student requires assistance in identifying what departments or offices should be notified, they will contact the Teaching Academy.
The timing of the survey release will be scheduled in relation to other open surveys and curricular activities. Every attempt will be made to release surveys in a first come first-serve fashion. To minimize the burden on students while recognizing the need for robust response rates, no more than two surveys external to the curriculum, i.e., those not evaluating course and faculty in a required course, will be distributed to students, during each two-week block. Exceptions will be limited and reviewed on a case-by-case basis. Surveys that are external to LCOM, i.e., originating from other universities, will be published in the Weekly Wire as an optional opportunity.
Applicability of the Policy
All Medical Students.
This policy also applies to vendors and researchers outside of the Larner College of Medicine and to students wishing to survey students related to scholarly project requirements. This policy is not applicable to surveys solicited by the administration including, but not limited to, official Dean’s Office Surveys, course evaluations surveys, curricular surveys from the Office of Medical Education, Course Directors and their designees, or any other persons the Dean deems appropriate.
Related Larner College of Medicine Policies
Not Applicable
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
3.5 Learning Environment/Professionalism
8.5 Medical Student Feedback
History
6/20/2017 Policy Adopted/Affirmed [Medical Curriculum Committee]
5/15/2018 Policy Edit [Medical Curriculum Committee]
9/18/2018 Policy Revised [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
6/16/2020 Policy Edited [Medical Curriculum Committee]
7/20/2021 Policy Revised [Medical Curriculum Committee]
9/20/2022 Policy Edited [Medical Curriculum Committee]
6/20/2023 Policy Revised [Medical Curriculum Committee]
6/17/2025 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Assistant Dean for Medical Education (Director of Curricular Evaluation and Assessment)
Section 8 - Other Educational Opportunities
Policy 980.00 | Visiting Students
Policy Statement
The Robert Larner, M.D. College of Medicine at the University of Vermont limits the number of visiting students accommodated in its medical education program in order to ensure the availability of sufficient resources to matriculated medical students. Students from Liaison Committee on Medical Education (LCME) accredited schools and Commission on Osteopathic College Accreditation (COCA) accredited programs in their final year of training may apply for up to eight weeks of electives in the Larner College of Medicine (LCOM).
Policy Elaboration
Prospective visiting students must apply through the AAMC Visiting Student Learning Opportunities (VSLO) program.
Visiting students may not be accepted for rotations in the months of March and April except those students participating in regional Transition to Residency programs.
Regarding visiting medical students, the Larner College of Medicine does the following (responsible party noted in parentheses):
Verifies the credentials of each visiting medical student (Departmental Student Coordinator).
Ensures that each visiting medical student demonstrates qualifications comparable to those of the medical students they would join in educational experiences (Departmental Student Coordinator).
Maintains a complete roster of visiting students (Visiting Student Electives Coordinator via the AAMC’s Visiting Student Application Service (VSAS)).
Approves each visiting medical student’s assignments (Departmental Student Coordinator).
Provides a performance assessment for each visiting medical student (Departmental Student Coordinator, contact information listed on the Information for Visiting Students webpage).
Establishes health-related protocols whereby visiting students must meet the same immunization requirements as Larner College of medicine students.
Sends an electronic “welcome letter” with links to hospital credentialing requirements and the student handbook including mistreatment and exposure policies (Visiting Student Electives Coordinator).
Please refer to the Information for Visiting Students webpage for additional details and resources are provided for visiting medical students.
Important Policy and Procedure Information
Visiting students should be aware of and understand the mechanisms for reporting mistreatment as described in the “welcome letter” received prior to enrollment.
All visiting medical students are informed of student exposure policies and procedures before undertaking any educational activities that would place them at risk. In the event of an injury or exposure, visiting students should follow this policy as well as any procedures required by the home school.
Applicability of the Policy
Advanced Integration Level Visiting Students
Related Larner College of Medicine Policies
630.00 Positive Learning Environment and Mistreatment Prevention
630.10 Procedure for Reporting Violations of the Positive Learning Environment and Mistreatment Prevention
670.00 Preventing Transmission of Infection in Clinical Settings and Instructions for Management of Exposure to Blood-borne Pathogens
670.10 Immunizations and Other Health Information
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
3.5 Student Mistreatment
5.10 Resources Used by Transfer/Visiting Students
10.8 Visiting Students
12.8 Student Exposure Policies/Procedures
History
4/21/2020 Policy Adopted/Affirmed [Medical Curriculum Committee]
9/20/2022 Policy Edit [Medical Curriculum Committee]
9/17/2024 Policy Revised [Medical Curriculum Committee]
6/17/2025 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Assistant Dean for Advanced Integration (Visiting Student Electives Coordinator)
Section 8 - Other Educational Opportunities
Policy 1020.00 | Pathology Dual Master's Degree
Policy Statement
The Pathology and Laboratory Medicine Department offers a one-year fellowship position for medical students who have completed the Foundations Level. Successful completion of the Pathology Student Fellowship and of related Graduate College coursework will culminate in the award of a master’s degree in Pathology from the University of Vermont Graduate College.
Policy Elaboration
During the fellowship, the student is on a leave of absence from the Larner College of Medicine (LCOM) and enrolled in the Graduate College, deferring much of the Clerkship and/or Advanced Integration Level of their medical studies for one year. At the conclusion of the fellowship, the student reenters the LCOM Vermont Integrated Curriculum (VIC), joining the next graduating class.
The student fellows receive a stipend and have student loans deferred during the fellowship year. The tuition at the UVM Graduate College is paid for by the Department of Pathology.
For more information refer to the Department of Pathology and Laboratory Medicine’s Pathology Medical Student Fellowship webpage.
Applicability of the Policy
Clerkship and Advanced Integration Level Students
Related Larner College of Medicine Policies
560.00 Satisfactory Academic Progress
590.10 Medical, Family and Personal Leave of Absence
Related University of Vermont Policies
Not Applicable
Related Liaison Committee on Medical Education (LCME) Standard(s)
6.5 Elective Opportunities
9.9 Student Advancement and Appeal Process
History
7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
12/8/2015 Policy Revised [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
9/20/2022 Policy Revised [Medical Curriculum Committee]
9/17/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Pathology and Laboratory Medicine Department)
Section 8 - Other Educational Opportunities
Policy 1040.10 | Medical Student Data Requests
Policy Statement
The purpose of this policy is to manage requests for medical student educational data in a manner that protects learner confidentiality and adheres to directives regarding education data.
The Robert Larner, M.D. College of Medicine wishes to ensure confidentiality standards and respect the privacy of all learners in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA) and in compliance with the University of Vermont FERPA Rights Disclosure Policy.
All requests for medical student data must designate a UVM faculty member to serve as a sponsor who agrees to oversee the project, regardless of Institutional Review Board (IRB) review requirements. Requests must be approved by the Medical Education Research Review Group.
Policy Elaboration
Definitions
For the purpose of educational data requests, data are classified into the following categories:
Learner Demographics: Includes descriptive data about learners (e.g., year in program, graduation data, age, Underrepresented Minority/Underrepresented in Medicine (URM/UIM) status, undergraduate institutions, etc.)
Learner Performance: Includes learner academic achievement prior to, during, and post training (e.g., admission data, internal and external examination scores, assessment of learner performance, learners’ summative portfolios, residency/fellowship director’s rating of intern performance.)
Program Performance: Data on satisfaction with the curriculum, programs, and faculty/non-faculty teaching (e.g., program, course, and faculty evaluations, Association of American Medical Colleges (AAMC) Graduation Questionnaire data, Accreditation Council for Graduate Medical Education (ACGME) annual surveys) and data from surveys and research conducted by LCOM faculty and learners that are not a part of routine program evaluation.
Learning Assessments: Examinations, quizzes, cases, Objective Structured Clinical Examinations (OSCE), Readiness Assurance Tests (iRAT and gRAT), laboratory practicals, and any other assessment of learning.
This policy pertains to data in the learner demographics, learner performance, program performance, and assessment of learning categories collected and managed by the Office of Medical Education (OME). It does not pertain to any data collected by students that are voluntarily provided by students.
Procedures
For UVM Faculty requests: The UVM faculty member sponsor requests the data. The UVM Non-Faculty Researcher Requirement defines non-faculty researchers. The Medical Education Research Review Group will review the request. Due to the importance of maintaining confidentiality, the group may restrict access to datasets that include any identifiable or potentially identifiable learner demographic and/or performance data. If the Group approves the request, de-identification or efforts to code data will be completed or arranged by the LCOM Director of Evaluation and Assessment prior to release of the dataset to the UVM faculty member sponsor.
For all other requests:
Identify a UVM faculty member sponsor. Refer to procedure above for UVM Faculty.
All policies and procedures must be followed, including but not limited to Institutional Review Board (IRB) approval, familiarity with FERPA policy, applying for access to the data (which may be approved or denied), and if approved, signing a Medical Education Data Use Memorandum of Understanding (MOU.)
Applicability of the Policy
All Researchers
Related Larner College of Medicine Policies
Not Applicable
Related University of Vermont Policies and Procedures
Liaison Committee on Medical Education (LCME) Standard(s)
3.2 Community of Scholars/Research Opportunities
7.3 Scientific Method/Clinical/Translational Research
History
12/18/2018 Policy Adopted/Affirmed [Medical Curriculum Committee]
8/20/2019 Policy Revised [Medical Curriculum Committee]
12/17/2019 Hyperlinks updated (UVM migration) [Medical Curriculum Committee]
6/16/2020 Policy Edited [Medical Curriculum Committee]
7/19/2022 Policy Edited [Medical Curriculum Committee]
06/18/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Assistant Dean for Medical Education (Director of Curriculum Evaluation and Assessment)
Section 6 - Personal Wellness
Policy 810.00 | Comprehensive Ambulatory Health Services
Policy Statement
The University of Vermont offers comprehensive ambulatory health services at multiple sites across campus:
Primary Care/Medical Clinic (Main Campus) offers preventive/acute/ongoing care for students and maintains a Clinical Laboratory Improvement Amendments (CLIA)-certified laboratory on site for internally ordered tests.
Sexual and Reproductive Health Care (Main Campus) offers comprehensive reproductive health services including birth control counseling, sexual health counseling, sexually transmitted infection (STI) screening, and evaluation/treatment of a wide range of sexual or gender-related concerns.
Counseling and Psychiatry Services (CAPS) offers short-term individual counseling, urgent-needs counseling, group counseling, outreach and education, psychiatry, and referrals/consultations. Psychiatrists and counselors provide services at two sites on campus, and a counselor provides drop-in consultations at several sites across campus, including one located at the Larner College of Medicine campus.
Services are available Mondays through Fridays, 8:00 a.m. to 4:30 p.m., with appointments available at the Primary Care/Medical Clinic on Saturdays from 9:00 a.m. to 1:00 p.m. Urgent care phone consultations are available after hours. After-hours evening appointments are available at CAPS. Appointments can be made by phone (802-656-3350 for general health services, 802-656-3340 for mental health or psychiatry services) or through their website.
The health and wellbeing of our medical students is important, and students are encouraged to take care of their own health care needs during the curriculum by arranging time for medical and dental appointments. Students are allowed to miss brief periods of time in order to attend to their medical appointments, including mental and dental care, without penalty through the excused absence or exam delay process. Refer to instructions for initiating a related request located on the Exams Delay/Excused Absence Requests academic history tab in OASIS.Most services at the UVM Center for Health and Wellbeing (CHWB) are covered by student service fees (the "comprehensive fee"). These services are either charged to the student's account, or, for those enrolled in the student health insurance, charged either entirely or in part to the insurance company.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
825.00 Insurance Coverage for Medical Students
830.00 Health Insurance
840.00 Disability Insurance
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
12.3 Personal Counseling/Well-Being Programs
12.4 Student Access to Health Care Services
12.5 Non-Involvement of Providers of SHS in Student Assessment/Location of Health Records
12.6 Student Health and Disability Insurance
History
7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
5/15/2018 Policy Revised [Medical Curriculum Committee]
3/17/2020 Reformatted [Medical Curriculum Committee]
2/21/2023 Policy Revised [Medical Curriculum Committee]
7/18/2023 Policy Edited [Medical Curriculum Committee]
1/21/202512/17/2024 Policy Revised [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students
Section 6 - Personal Wellness
Policy 825.00 | Insurance Coverage for Medical Students
Policy Statement
Medical students at the Robert Larner, M.D. College of Medicine at The University of Vermont are covered by a number of insurance plans. Please refer to individual policy statements for additional details.
Policy Elaboration
Type of Insurance | Carrier | Notes | Related Policy | Contact |
Life, Accidental Death and Dismemberment (AD&D), and Long Term Disability Insurance | The Standard Insurance Company |
| ||
Health Insurance | UVM Student Health Insurance Plan (SHIP) or verification of comparable coverage. |
| ||
Professional Liability Insurance | Pinnacle Consortium of Higher Education/Genesis Insurance Company through Marsh USA |
| Coverage is confirmed by the appropriate level coordinator in OME. Policy details can be provided on request. Coverage is renewed annually on July 1. |
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
830.00 Health Insurance
840.00 Disability Insurance
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
12.6 Student Health and Disability Insurance
History
5/24/2016 Policy Adopted [Medical Curriculum Committee]
12/17/2019 Policy Revised [Medical Curriculum Committee]
4/21/2020 Policy Revised [Medical Curriculum Committee]
2/15/2022 Policy Revised [Medical Curriculum Committee]
3/19/2024 Policy Revised [Medical Curriculum Committee]
12/17/2024 Policy Reviewed [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students (Director of Student Well-being)
Section 6 - Personal Wellness
Policy 830.00 | Health Insurance
Policy Statement
All UVM Students are required to have health insurance to cover specialty care, emergency treatment, diagnostic tests not covered by UVM's Health Fee, prescriptions and hospitalizations, as well as primary care (sickness or accident/not preventive) when away from Burlington. Students must sign up for the coverage offered by UVM or supply the name of your current insurance provider. This can be done by visiting the Health Fee, Insurance and Billing webpage and completing the Insurance Policy Decision/Waiver Form. For questions about student health insurance, contact the UVM Health Insurance Office at 802-656-0602.
Students and their dependents are eligible to enroll in the UVM Student Health Insurance Plan (SHIP), which provides comprehensive coverage for illness, chronic conditions, accidents/injuries, and routine/preventive health services. [Select Benefit Information from the left sidebar to view the current year’s Benefits Summary.]
Coverage includes the following:
Diagnostic testing
Prescription medications
Hospitalization
Outpatient hospital services
Mental health care
Emergency room care
Immunizations
Pap tests
Contraceptives
Preventive services provided on campus are covered at 100%. Most other services are covered at 80%, with 20% co-insurance. There is no deductible.
Medical students who enroll in the UVM SHIP may also enroll their dependent(s), via the university's insurance broker, University Health Plans, Inc. Dependents are covered by the same plan and scope of coverage as students. Students who enroll are charged the premium to their UVM student accounts. Students who enroll their dependents at the insurance broker's website are responsible for paying the premium directly to the broker.
Applicability of the Policy
All Medical Students
Related Resources
Contact UVM Student Insurance (feel free to contact with any insurance-related questions)
UVM Center for Health & Wellbeing Frequently Asked Questions about Insurance
Related Larner College of Medicine Policies
810.00 Comprehensive Ambulatory Health Services
825.00 Insurance Coverage for Medical Students
840.00 Disability Insurance
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
12.6 Student Health and Disability Insurance
History
7/16/2013 Policy Adopted/Affirmed [Medical Curriculum Committee]
9/19/2017 Policy Revised [Medical Curriculum Committee]
6/18/2019 Policy Revised [Medical Curriculum Committee]
1/21/2020 Reformatted [Medical Curriculum Committee]
2/21/2023 Policy Revised [Medical Curriculum Committee]
7/18/2023 Policy Edited [Medical Curriculum Committee]
12/17/2024 Policy Reviewed [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students
Section 6 - Personal Wellness
Policy 840.00 | Disability Insurance
Policy Statement
All students are automatically enrolled in The Robert Larner, M.D. College of Medicine at The University of Vermont Long-Term Disability Insurance, Life Insurance, and Accidental Death and Dismemberment (AD&D) Insurance plan issued by Standard Insurance Company. An annual fee is charged to the student's account. For additional information regarding this insurance package, please visit the Pinnacle Wealth Insurance Resource Portal.
All students must designate beneficiary information, specifying the name of the person or persons to receive insurance proceeds, by completing the Beneficiary Form prior to matriculation at The Robert Larner, M.D. College of Medicine at The University of Vermont.
Students may contact Tobin Nadeau, at Pinnacle Wealth (802) 863-1248, for questions regarding their Life and AD&D and Long-Term Disability insurance.
Applicability of the Policy
All Medical Students
Related Larner College of Medicine Policies
Related University of Vermont Policies
Related Liaison Committee on Medical Education (LCME) Standard(s)
12.6 Student Health and Disability Insurance
History
9/19/2017 Policy Adopted/Affirmed [Medical Curriculum Committee]
6/18/2019 Policy Revised [Medical Curriculum Committee]
1/21/2020 Reformatted [Medical Curriculum Committee]
3/21/2023 Policy Revised [Medical Curriculum Committee]
7/18/2023 Policy Edited [Medical Curriculum Committee]
3/19/2024 Policy Revised [Medical Curriculum Committee]
9/17/2024 Policy Reviewed [Medical Curriculum Committee]
Policy Oversight
Associate/Assistant Dean for Students