UVM faculty, staff and students often travel for study, research, professional development and to conduct University business. Travel has many inherent risks and we work hard to manage those risks so that our community can travel safely. Here you will find information that UVM uses to manage risk for the varied types of off-campus travel.
Domestic Travel within the United States involving students
For University-supported events, UVM requires registration of all travel involving students in the United States beyond the State of Vermont. Additionally, any domestic travel that includes high-risk activities or overnight stays in non-UVM lodging, even within Vermont, must be registered. To properly support your travel, the Department of Risk Management requires the information listed below, using the provided link:
- Number of Participants, Location and Dates
- Trip Organizer and Emergency Contact information
- Risk Management plan for anticipated high risks activities
Complete details can be found in the document: Domestic Travel Involving Students
Domestic Travel within the United States - employees
Here you will find important details for travel by faculty and staff that does not involve students.
Employee Travel: UVM has a detailed travel policy that defines UVM business travel and steps for purchasing and reimbursements. Read the travel policy for employees here.
Employee Driving: UVM has a detailed driving policy that specifies driver safety protocols, certification requirements, and accident procedures. Read the driving policy for employees here.
Personal Vehicle Use: Risk Management strongly recommends employees DO NOT use their personal vehicles for UVM business, though it is permitted. Personal vehicle use exposes employees financially if there is an accident. Vehicle insurance follows the vehicle, so any claims arising from the use of a personal vehicle will be processed through the employees automobile insurance rather UVM's automobile insurance. UVM is not responsible for incidents to personal vehicles used for UVM business.
Travel Accident Insurance: The University of Vermont carries an Accidental Death and Dismemberment policy on employees and trustees who travel on UVM business. Business is defined as "while on assignment by or at the direction of UVM for furthering its business interest, but shall not include any period of vacation or leave of absence." Read more on Travel Accident Insurance here.
International Travel involving students - including Canada, Puerto Rico and other U.S. Territories
The Office of International Education oversees all UVM-supported travel to international locations, including Canada, Mexico, and U.S. Territories such as Puerto Rico. Approval for international travel must be obtained after a risk assessment is completed by ITAG
Read the UVM Policy: International Travel Involving Students
Read the UVM Operating Procedure: International Travel Involving Students
To seek approval for your international travel with students from the International Travel Advisory Group, connect with the Office of International Education. Doing so will allow you to register with GoAbroad and register for emergency medical support from International SOS (I-SOS)
International Travel including Canada, Puerto Rico and other U.S. Territories - employees
Here you will find important details for travel by faculty and staff that does not involve students.
Employee Travel: UVM has a detailed travel policy that defines UVM business travel and steps for purchasing and reimbursements.
Read the travel policy for employees here.
Emergency Assistance and Evacuation Services and Travel Accident Insurance: UVM provides emergency assistance and medical travel insurance for sicknesses or injuries which occur while traveling internationally for students, faculty and staff are traveling on UVM-approved business, research or study. This is provided through International SOS and Starr.
Accidental Death and Dismemberment Insurance: The University of Vermont carries an Accidental Death and Dismemberment policy on employees and trustees who travel on UVM business. Business is defined as "while on assignment by or at the direction of UVM for furthering its business interest, but shall not include any period of vacation or leave of absence."
Read more on Travel Accident Insurance here.