LCOM must manage space to effectively support its mission. Our space management life cycle maximizes the value of existing space while minimizing the need for new space.

Space is owned by the university and assigned to and managed by colleges. LCOM space is managed by the Dean in collaboration with the Senior Associate Dean for Research.

Space management objectives:

• Set parameters for objective evaluation using equitable distribution guidelines and methodologies
• Track and assess current uses and future needs to recommend changes in quality and quantity of space
• Promote team-based, inter/intra departmental collaboration
• Provide flexibility to respond to growths or shifts in funding, enrollment, and programming

Space management starts at the program level with the annual space/equipment inventory (a federal/university asset reconciliation requirement). These survey data provide a benchmark for assessing programmatic requirements and capabilities.

Space designs for new construction and renovations will focus on dynamic assignments and modularity:

• Lab space will adopt open, shared layouts with programming to support modularity to move our research culture in the direction of collaborative, shared space
• Office space designs will support shared office and/or workstation assignments and smaller offices to support a greater number of personnel and adopt teleworking as a space resource

Space management is a dynamic process requiring open and constant lines of communication.

Larner Space Request Form

• LCOM personnel will not be assigned more than one office.
• Personnel who use office space less than three-days per week due to: hybrid working arrangements, having FTE levels below 0.60 FTE, or other reasons should be assigned shared office space.
• Principal Investigators (PIs) and research teams must demonstrate satisfactory productivity in securing extramural funding, research grant proposal submissions, and maintaining active publication records to maintain wet or dry lab space assignments. Program leaders will need to justify space assignments to PIs and/or research teams with consecutive years of limited productivity.

Considerations

• Space requests should be submitted by the Department Chair or Center Director
• Applicants are encouraged to provide clear concise data and any graphics to help define and justify the need succinctly
• Applicants should be able to accommodate any needed funds for the move and/or upgrades for additional space

If you have questions, please email the medical research complex: medicalresearchcomplex.project@med.uvm.edu 

LCOM is committed to maintaining a cohesive, consistent, and fiscally responsible approach to campus communications. To ensure alignment with college-wide priorities and infrastructure standards, the following guidelines apply to requests for audio-visual displays:

Central Oversight: 

All public-facing audio-visual displays are managed centrally by LCOM. This ensures strategic alignment, proper governance, and consistent messaging across all spaces within the college.

Shared Space Use: 

Physical spaces within college buildings, including floors and hallways, are shared resources—not solely assigned to individual departments or programs. Installing a display specific to one area implies exclusivity and may create confusion about space ownership.

Messaging Consistency: 

To uphold university and LCOM institutional communication standards (see Guidelines for Display Screens), all content shown on public displays must be reviewed and approved through appropriate college-level governance. Individual or department-level displays fall outside this process and are therefore not permitted.

Financial Considerations: 

In the context of ongoing fiscal constraints, proposals for new display installations are carefully evaluated. The costs associated with equipment, installation, maintenance, and potential infrastructure upgrades make such projects difficult to justify at the department or program level.

Precedent and Equity: 

Approving one request could set a precedent leading to numerous similar proposals, making equitable management and resource allocation increasingly challenging. For this reason, we maintain a consistent policy of not supporting department-initiated display installations.

While we recognize the desire to highlight departmental initiatives or events, such visibility must be achieved through existing approved communication channels in partnership with and in support of LCOM’s shared mission and standards. 

Request an A/V Display (requires UVM NetID/Login).