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  3. Microsoft Teams – Joining a Teams Meeting as a Guest

Microsoft Teams – Joining a Teams Meeting as a Guest

Guests and Non-UVM affiliates can still join UVM Teams meetings and, unless otherwise configured, can share their screen or files and participate in text chat and through their audio and video devices. You do not need to have Microsoft Teams installed or added to a personal account to join a meeting as a guest.

Joining a Teams Meeting on the Web

Practice Safe Computing

If you don’t expect to be invited to a meeting, don’t click the link.

  1. In your email invite, click Join Microsoft Teams Meeting.
  2. If prompted to open Microsoft Teams, click Cancel then select Watch on the web instead.

    1. If you are signed into Microsoft Teams through another Teams tenant, you may see this interface instead. Click Continue on this browser.
  3. If prompted, select Allow to ensure your microphone and camera will function for the meeting.
  4. Enter your name (1), choose whether to share video and audio upon joining (2), then click Join Now (3).
  5. You should now be put into the meeting lobby. Organizers will receive a notification that you are waiting to be admitted.

Joining a Teams Meeting through Teams Desktop

Practice Safe Computing

If you don’t expect to be invited to a meeting, don’t click the link.

  1. In your email invite, click Join Microsoft Teams Meeting.
  2. If prompted to Open Microsoft Teams?, click Open Microsoft Teams. Otherwise, select Launch it now.

    1. If you are signed into Microsoft Teams through another Teams tenant, you may see this interface instead. Click Open your Teams app.
  3. Choose your audio and video settings, then click Join now.
  4. You should now be put into the meeting lobby. Organizers will receive a notification that you are waiting to be admitted.

Meeting Interface and FAQ

Some Features might be unavailable when joining a meeting hosted by another organization

Guest Teams Meeting Interface

The guest interface is very similar to the normal Teams meeting interface. You can find instructions for many of these buttons and features on our dedicated guide for Microsoft Teams.

Why am I put into a lobby?

By default, Teams meetings are configured to put guests into a meeting lobby. This enables meeting organizers to control who is joining the meeting and when they are being admitted. Teams organizers may elect to disable this setting in the meeting options

If you leave and rejoin the meeting, you will be placed back into the lobby, and must be readmitted by the meeting organizer.

Why can't I see chat?

If you see the message, “Only team member can chat. Ask the team owner to make you a member.“, you were likely added to a meeting that is hosted in a specific team channel.

You may still share your video, audio, and content, but unless you are added to the team by a team owner, you will be unable to participate in the team’s chat.

Why can't I share my screen?

If you see the message, “Only meeting organizers and presenters can share“, you were likely configured to be an attendee of the meeting rather than a presenter. The meeting organizer can change your role in the meeting to permit you to share your screen or other content.

 

Updated on September 21, 2020

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