Microsoft Teams

Microsoft Teams is a collaborative communications platform that incorporates a persistent chat, video calls/meetings, and file sharing (including collaborative editing of documents).

 

Microsoft Teams is currently licensed to Faculty, Staff, and Temporary Employees.

Current Students will be provisioned with licenses in the coming weeks. If you are a student and need access to Teams now, please send your request to saa-mstech@uvm.edu

Microsoft Teams is in an “Open Pilot” phase and some features may not be available at this time.

ETS is continually working to add additional features and functionality in the coming weeks.

Installation & Sign-In

Windows

  1. Download the installer from: teams.microsoft.com/download
  2. When the download completes, launch the installer and follow the installation prompts using the default settings.
  3. When the installation of Teams has finished, click the  button and search for Teams.
  4. Enter your UVM email address, then click Sign-In.
  5. Sign in with your UVM netID and password.You should now be signed into Teams.

Windows - UVM owned computers

  1. Click the  button and search for Software Center.
  2. In Software Center, click Microsoft Teams.
    • If you do not see Microsoft Teams on the initial page, search Teams and select Microsoft Teams from the search results.
  3. Click Install.
  4. When the installation of Teams has finished, click the  button and search for Teams.
    • If Microsoft Teams does not appear in the results, please restart your computer, then try this step again.

  5. Enter your UVM email address, then click Sign-In.
  6. Sign in with your UVM netID and password.You should now be signed into Teams.

macOS

  1. Download the installer from: teams.microsoft.com/download
  2. When the download completes, launch the installer and follow the installation prompts using the default settings.
  3. When the installation of Teams has finished, open Microsoft Teams from your Applications folder, or by searching “Teams” in spotlight search.
  4. Enter your UVM email address, then click Sign-In.
  5. Sign in with your UVM netID and password.You should now be signed into Teams.

macOS - UVM owned computers

  1. Open Managed Software Center from your Applications folder, or by searching “Managed” in spotlight search.
  2. In Managed Software Center, click Install under Microsoft Teams.
    • If you do not see Microsoft Teams on the initial page, search Teams and select Microsoft Teams from the search results and click Install on the resulting page.
  3. When the installation of Teams has finished, open Microsoft Teams from your Applications folder, or by searching “Teams” in spotlight search.
  4. Enter your UVM email address, then click Sign-In.
  5. Sign in with your UVM netID and password.You should now be signed into Teams.

Android

  1. Install Microsoft Teams from the Google Play Store.
  2. Once installed, open the Teams app.
  3. Tap Sign in, enter your UVM email address, then tap Sign in again.
  4. Log in with your UVM netID and password.
    You should now be signed into Teams.

iOS

  1. Install Microsoft Teams from the Apple App Store.
  2. Once installed, open the Teams app.
  3. Tap Sign in, enter your UVM email address, then tap Sign in again.
  4. Log in with your UVM netID and password.
    You should now be signed into Teams.

Teams on the web

  1. Go to teams.microsoft.com
  2. Enter your UVM email address, then click Next.
    • If prompted afterwards, sign in with your UVM netID and password.

    You should now be signed into Teams.

Get Started

Familiarize yourself with Microsoft Teams by exploring the guides below:

Teams and Channels



Source: Microsoft

In Microsoft Teams, a team is any group of people, for example, the individuals within your UVM department. A team is made up of channels, which are topic-specific areas where file sharing, messaging, video/audio calls, and online meetings take place.

Create a team

  1. Select Teams from the left side-bar, then click Join or create a team
  2. Select Create a team
  3. Choose an appropriate Team template
  4. Give the team a name, description, and choose whether you’d like to make the team publicly available to all UVM Teams users, or to make it private (only an owner can add members).
  5. Add colleagues to your team

    • To add non-UVM affiliates to your Team, enter their email address. Please note that the email address entered must be provisioned with access to Teams by the external collaborator’s institution.

Create a team channel

  1. Click the More options menu to the right of the team you’d like to add a channel to. From the menu that appears, select Add channel
  2. Give the channel a name, and provide a description for the channel, then click
    Add

Manage a team

  1. Click the More options menu to the right of the team you’d like to add a channel to. From the menu that appears, select Manage team

  2. From the window that appears you can manage MembersChannels, and Settings for your team.

Chat, video and audio calls



Source: Microsoft

Chat allows private conversations between an individual or group separate from the public Team channel. Chat also enables you to share files and to make video or audio calls directly to all members of the chat.

Start a Chat

  1. Select the New chat button.
  2. Enter the name of the person or individuals you want to chat with.
  3. Send a message to initiate the chat.

Make video and audio calls from chat

Our instance of Teams only supports Video and Audio calls between Teams users. You will NOT be able to dial internal or external phone numbers.

  1. Select the video or audio call button to call all members of the current chat.

Share Files



Source: Microsoft

Files can be uploaded to Team channels and chats. To attach a file, look for the icon, select your files, then click upload.

You can also attach files by:

  • Click-and-dragging an image or file to the message box of a chat or channel.
  • Selecting the Files tab, and clicking the “Share” button.
    • Files can be uploaded from your computer, or shared from files within your OneDrive folder.

Collaborate on Files and Documents



Source: Microsoft

Teams lets you share and edit documents collaboratively, meaning multiple members of your team, chat, or channel can edit the same document in real-time!

  1. From a channel or chat, select the Files tab. Locate the file you’d like to edit, then click the More options menu
  2. From the menu that appears, select how you’d like to open the document for editing. Documents can be editing within Teams, Office online, or using the Office applications installed on your computer.
  3. Begin making edits to the file. Others who are editing the file with you will appear as colored flags within the document.

More info

Additional training resources are available from Microsoft

Meetings

Schedule and manage meetings



Source: Microsoft

View meetings

  1. Select Meetings from the left side-bar. This will display all meetings and appointments for the select day. These meetings are synced with your UVM Exchange calendar.
  2. Select a meeting invite to see what the meeting’s about, who’s attending, and to respond to the meeting.

Schedule a meeting

  1. Select Meetings from the left side-bar. This will display all meetings and appointments for the select day. These meetings are synced with your UVM Exchange calendar.
  2. Click the Schedule a meeting button.
  3. Enter a meeting title and add a location.

    By default, the location is set to “Teams online meeting”

  4. Specify a start and end time, and fill in additional details if needed.
  5. Use the Invite people box to add the names of individuals you’d like to invite to the meeting.

    To invite someone outside of UVM, type in their email address and they’ll get an invite to join as a guest—even if they don’t have Microsoft Teams.

    You must select “None” in step 7 for this option to work.

  6. Your Attendees list will display the availability of each invitee. If needed, use Scheduling assistant to see your attendees availability in a calendar view.
  7. The “Select a channel to meet in” drop-down can be used to add entire Team channels to meetings.
    • Select None to keep your meeting private (only the people you’ve added to the “Invite People” box will be able to attend).
    • Select a channel to open the meeting to the team members of that channel.

      If you add your meeting to a channel, it’ll appear under the channel’s Conversations tab. Team members will be able to set agendas, share files, or add comments.

Create an instant meeting



Source: Microsoft

Start a meeting

  1. From a Team or conversation, select the Video Meeting icon.
  2. Give your meeting a title, then click the “Meet now” button to initiate the meeting.
  3. Enter the names of team members you’d like to invite to your meeting.

    • When inviting a non-UVM affiliate to a meeting, click the icon to copy a link to the meeting. Then email the link to your external collaborator.
  4. That’s it!

Our instance of Teams does not currently support inviting members outside of UVM to instant meetings via phone numbers. To invite non-UVM affiliates to an instant meeting, please see step 3 above.

Share your screen or windows



Source: Microsoft

Teams allows you to share your entire desktop, an application window, or PowerPoint presentations.

  1. From an active meeting or video call, click the Share button.
  2. Select what you want to share – choose from Desktops, application windows, PowerPoints, or Browse to a file you’d like to show.
  3. A red border will appear around the item you’re sharing. In this example, we’re sharing a Chrome browser window.
  4. When you’re done, click the “Stop Sharing” button.

Record a meeting

  1. From an active Meeting, select the “More options” menu
  2. From the menu that appears, select “Start recording
  3. The recording will end when you leave the meeting. You will receive an email when the recording has finished processing and is ready for viewing.

Troubleshooting

I can't access Teams

If you receive the following error when attempting to login to Teams, your UVM account has not yet been provisioned with access.

Teams is currently in an “open pilot” phase at UVM. You can request Teams access by emailing
saa-mstech@uvm.edu.

Please note that some functionality may change throughout the pilot as we determine which features will best serve the UVM community.

People can't see me

If people in a meeting can’t see you, you may have your camera turned off or you might need to configure your camera settings.

  1. Ensure that your camera is toggled ON. If your camera still doesn’t display, continue to step 2.
  2. Select the More options menu . From the list that appears, select Show device settings.
  3. Make sure that the correct Camera device is selected from the Camera drop-down menu.

I can't hear others

If you can’t hear others in your meeting, you may need to adjust the volume on your speakers or headset, or you might need to configure your speaker settings.

  1. Select the More options menu . From the list that appears, select Show device settings.
  2. Make sure that the correct Speaker device is selected from the speaker drop-down menu. Adjust to volume slider as needed.

People can't hear me

If people in a meeting can’t hear you, you may have muted your mic or you might need to configure your mic settings.

  1. Ensure that your microphone is not muted. If people still can’t hear you after unmuting your mic, continue on to step 2.
  2. Select the More options menu . From the list that appears, select Show device settings.
  3. Make sure that the correct Microphone device is selected from the microphone drop-down menu.

 

Updated on September 18, 2019

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