Both producers and presenters can obtain the invitation link by opening the event on their calendar, then clicking Get attendee link. This link is all an attendee will need to join the event.

Please see Microsoft’s documentation for additional instructions on Inviting Attendees to a Live Event.

Please see Microsoft’s documentation for additional details on producer capabilities.

• Select video feeds or other content shared by presenters or producers and send them to the event
• Mute presenters or producers individually or collectively
• Chat with other producers and presenters
• Start and end the Live Event
• Moderate Q&A
• Manage the event recording and reports

The producer interface for Live Events is significantly more complex than the normal meeting interface, with dedicated sections for presenter and publisher shared content, a queue for soon-to-be-live content, and a stream of the Live Event.

Other Live Event sections such as Q&A, Meeting Notes, and Meeting Chat are located in the top right corner. These settings and sections are elaborated on lower in this article.

Please see Microsoft’s documentation for additional instructions for producing a Team Live Event.

Please see Microsoft’s documentation for additional details on presenter capabilities.

• Share video, your screen, or other content that the producer can then send to the Live Event
  • Sharing of computer audio in a Live Event is current only support on the Windows client of MS Teams.
• Mute other presenters
• Chat with other producers and presenters
• Moderate Q&A
• Manage the event recording and reports

The presenter interface for Live Events is slightly different from the normal meeting interface, with dedicated sections for Live Event-specific items, most notably the Q&A and Meeting chat.

You can quickly tell who is the active presenter from the red border and LIVE in the corner of their image.

Meeting Chat, People, and Q&A are available from the main bar. Additional settings and sections, such as Device Settings, and Meeting Notes are available in the additional settings menu by clicking the ellipsis .

These settings and sections are elaborated on lower in this article.

Please see Microsoft’s documentation for additional instructions for presenting in a Teams Live Event.

The Live Event Q&A section is divided into New, Published, and Dismissed questions. When a new question is asked in the Live Event Q&A, producers and presenters will see a small indicator dot above the Q&A icon.

New

When a new question is posted, the number next to New will increment. Q&A moderators may opt to reply to the question using a Private reply. Questions that have been answered or that are otherwise unlikely to be useful to other attendees of the event may be Dismissed.

Published

If a question is asked by many people or may be relevant to other attendees, a Q&A moderator may choose to publish the question. When a question is published, the question is moved to the Published section. Any previous private replies to this question are not visible when the question is published.

Dismissed

New questions can be dismissed and will appear in the Dismissed section. These questions can be restored if needed.
Please see Microsoft’s documentation for additional instructions on Q&A moderation.

Meeting chat offers a place for presenters and producers to communicate and coordinate for their event, without pulling focus to another chat window. Attendees cannot see meeting chat. 

If meeting chat is not open and someone posts a new message, a dot will appear above the chat icon indicating a new message is available.

Meeting notes are tied to the meeting in which they were created. Access to these notes is limited to those who were added as presenters or producers of the Live Event before the notes were created. This can result in confusion when attempting to share, as people invited later will not have access.

Please see Microsoft’s documentation for additional information on Meeting Notes.

You can add people to your Live Event by searching for and inviting them in the People section.

You can designate which audio and video device you will be using in this section.
Producers will also see a section at the bottom of Device Settings where they can enable Live Captions.

This section holds information about the meeting and how to join it. If enabled, presenters and producers can find and share the dial-in number and conference ID, or can enter a phone number that will be called and automatically joined to the meeting. You can also get the Live Event Join link and find some helpful instruction or support links.

Teams Live Events have a max audience size of 10,000 users.

An event that has gone Live will have Live in the top banner. Additionally, presenters will see a red border surrounding the active presenter/content, and producers will see the active presenter/content on the right side in the Live event box.

No. The chat is intended for producers and presenters to communicate and coordinate the Live Event, and is not visible to Live Event attendees.

Yes, attendees watch Live Events with around 20-30 seconds of a delay.

Presenters and producers will see an indicator over the Meeting Chat or Q&A icons.

Live Event producers can enable Live Captions by viewing Device Settings from the left side bar and toggling on Attendee live captions.

This message appears if you attempt to create a Live Event on an account that doesn’t have the additional required licensing. If you believe you should have this license added to your account, please Submit a Help Ticket.