Filtering Emails in Outlook

1. In Outlook on the Web, select Options under the the gear icon in the top right corner
   
2. Expand the Mail subheading, and then expand Accounts and select Block or allow
   
3. Under the section marked Safe Senders and Recipients, enter the sender or domain, and then add them by clicking the plus sign (+)
   
   Other options

   From here, you may also elect to:

   • Edit the selected sender or domain by clicking on the pencil
   • Delete the selected sender or domain by clicking on the trash can

4. Click Save to confirm your changes
   

1. In Outlook on the Web, select Options under the the gear icon in the top right corner
   
2. Expand the Mail subheading, then expand Accounts and select Block or allow
   
3. Under the section marked Blocked Senders, enter the sender or domain, then add them by clicking the plus sign (+)
   
   Other options

   From here, you may also elect to:

   • • Edit the selected sender or domain by clicking on the pencil
     • Delete the selected sender or domain by clicking on the trash can

4. Click Save to confirm your changes.
   

For the instructions above to be effective, automatic filtering of junk email must be enabled. This option is typically enabled by default. If it is not, you can enable it by following these instructions.

1. In Outlook on the Web, select Options under the the gear icon in the top right corner
   
2. Expand the Mail subheading, and then expand Accounts and select Block or allow
   
3. In the section marked Block or allow, select Automatically filter junk email, and then click Save
   

1. Select the Home tab, and then expand the Junk drop-down and click Junk E-mail Options
2. Select the Safe Senders tab and click Add
3. Enter the address or domain name you wish to mark as safe and click OK
4. Click OK at the bottom of the Junk Email Options window to confirm changes

1. Select the Home tab, and then expand the Junk drop-down and click Junk E-mail Options
2. Select the Blocked Senders tab and click Add
3. Enter the address or domain name you wish to block and click OK
4. Click OK at the bottom of the Junk Email Options window to confirm changes

1. In Outlook on the Web, select Options under the the gear icon in the top right corner.
   
2. Expand the Mail subheading, and then expand Automatic processing and select Inbox and Sweep Rules
3. Create a new inbox rule by clicking on the plus sign (+)
   Other options

   From here, you may also elect to:

   • Edit the selected rule by clicking on the pencil
   • Delete the selected rule by clicking on the trash can
   • Adjust the order that the rules are applied using the arrows

4. Once you’ve clicked the plus (+) sign, you will see a similar dialogue box to the one below
5. The Name box is used to identify this rule in your list of Inbox rules on the previous page, so you should use a descriptive name
6. To configure the triggers for this rule, make the proper drop-down selection under the When a message arrives, and it matches all of these conditions option
   • Select It was sent or received if you want to filter messages from specific senders, or messages with specific recipients
   • Select It includes these words if you want to filter messages that contain specific words or phrases
   • Select My name is if you want to filter messages sent to your account, messages where your account is the only recipient, where your account is CC’d, or messages where your account is not the primary account being contacted
   • Select It’s marked with if you want to filter messages that have elevated importance or sensitivity based on the message options
   • Select It’s if you want to filter messages with attachments, or messages of a specific type, classification, or flag
   • Select Its size is within the specified range if you want to filter messages based on size
   • Select It’s received within a specific date span if you want to filter messages based on when they were received
7. To configure the effects for this rule, make the proper drop-down selection under the Do all the following option
   • Select Move, copy, or delete if you want the filtered messages to be moved or copied to a specific folder, or deleted
   • Select Pin the message if you want to pin the filtered messages
   • Select Mark the message if you want the filtered message to be marked as read, marked as junk, marked with a specific level of importance, or marked with a specific category
   • Select Forward, redirect, or send if you want the filtered message to be forwarded to a specific address, forwarded as an attachment to a specific address, redirected to a specified address, or sent as an SMS text message to another address
     NOTE:

     When forwarding a message, the rule adds “FW:” to the subject, changes the body of the email to contain the original message as well as its history, and sends the message to the specified account. The recipient sees that the message came from you. When redirecting a message, the message is sent, unchanged, to the specified account. To the recipient, the message appears as though it came directly from the original sender. 

8. To add an exception, click Add Exception under Except if it matches any of these conditions
9. After your inbox rule is properly configured, click OK at the top of the screen to create the rule

You should now see the rule with a check mark next to it in the list of Inbox and Sweep Rules.

1. Select the Home tab
2. Expand the Rules drop-down and click Manage Rules & Alerts
3. In the Rules and Alerts window, click New Rule
4. Some popular rules have templates you can select; otherwise, select one of the blank rules at the bottom and click next
   Editing rule descriptions

   Any conditions, actions, and exceptions that contain underlined values require you to make more specific selections. For example, a condition that triggers on a message arriving “from people or public group” will require you to specify the person or public group. Click on the underlined value to open a window that will let you select the appropriate choice(s).

5. On the first page of the Rules Wizard, select any conditions that you would like to trigger the rule, make any necessary edits, and click Next
6. On the next page, select any actions that you would like to perform when the rule triggers, make any necessary edits, and click Next
7. On the third page, select any exceptions to the rule that you would like to add (if any), make any necessary edits, and click Next
8. On the final page, specify a descriptive name for the rule, ensure Turn on this rule is checked, and click Finish

You should now see the rule with a check mark next to it in the list of Email Rules.

1. Select the Home tab
2. Expand the Rules drop-down and click Manage Rules & Alerts
3. Remove any client-only rules by selecting them, clicking Delete, and clicking Yes in the confirmation window
   Identifying Client-0nly Rules

   Client-only rules will say “(client-only)” to the right of the rule’s name.

   
   

1. Click Outlook in the top right corner, and then select Preferences
   
2. Click Rules
   
3. Under the Client Rules section, look in each subsection for rules; remove selected rules by clicking the minus () sign
4. Click Delete when prompted