Filtering and Forwarding Emails in Outlook

Right-click an email from a sender you wish to block, then select Block > Block sender.
This will add the sender of the selected email to your Blocked Senders list. To undo this, see the Managing Blocked Senders section below.

Right-click on an email from a sender you wish to block, and then select Block > Block Sender.This will add the sender of the selected email to your Blocked Senders list. To undo this, see the Managing Blocked Senders section below.

Right-click (or control-click) on an email from a sender you wish to block, and then select Block.

This will add the sender of the selected email to your Blocked Senders list. To undo this, see the Managing Blocked Senders section below.

1. Click the Gear icon near the upper-right corner to open the Settings menu.
2. Within the Mail tab on the left side, select Junk email.
3. To block a sender or domain, click + Add under Blocked senders and domains, type in the address or domain name you wish to block, and then press the Enter key.
   Other options

   From here, you may also:

   • Edit an entry by clicking on the Pencil to the right
   • Delete an entry by clicking on the Trash can to the right

4. Click Save at the bottom of the window to confirm your changes.

1. Expand the File menu in the upper-left corner and select Settings.
   
2. Within the Mail tab on the left side, select Junk email.
   
3. Scroll down to the Senders section and select the Blocked Senders and domains tab.
   
4. From here, you can manually add an address or domain to the blocked senders list using the Add blocked sender button, or you can Edit () or Remove () entries from your blocked senders list.

1. Select the Home tab, and then expand the Junk drop-down and click Junk E-mail Options.
2. Select the Blocked Senders tab.
3. From here, you can manually add an address or domain to the Blocked Senders list using the Add… button, or you can Edit or Remove entries in your Blocked Senders list.

1. Expand the Outlook menu in the upper-left corner and select Settings….
   
2. Click Junk.
   
3. Select Blocked Senders.
   
4. From here, you can manually Add an address or domain to the blocked senders list using the plus icon () button, entering their email address, and hitting return on your keyboard, or Remove entries from your blocked senders list by selecting them and clicking the minus icon () button.

1. Click the Gear icon near the upper-right corner to open the Settings menu.
2. Within the Mail tab on the left side, select Junk email.
3. To mark a sender or domain as safe, click + Add under Safe senders and domains, type in the address or domain name you wish to mark as safe, and then press the Enter key.
   Other options

   From here, you may also:

   • Edit an entry by clicking on the Pencil to the right
   • Delete an entry by clicking on the Trash can to the right

4. Click Save at the bottom of the window to confirm your changes.

1. Expand the File menu in the upper-left corner and select Settings.
   
2. Within the Mail tab on the left side, select Junk email.
   
3. Scroll down to the Senders section and select the Safe Senders and domains tab.
   
4. From here, you can manually add an address or domain to the safe senders list using the Add safe sender button, or you can Edit () or Remove () entries from your safe senders list.

1. Select the Home tab, and then expand the Junk drop-down and click Junk E-mail Options.
2. Select the Safe Senders tab and click Add.
3. Enter the address or domain name you wish to mark as safe and click OK.
4. Click OK at the bottom of the Junk Email Options window to confirm your changes.

1. Expand the Outlook menu in the upper-left corner and select Settings….
   
2. Click Junk.
   
3. Select Safe Senders.
   
4. From here, you can manually Add an address or domain to the safe senders list using the plus icon () button, entering their email address, and hitting return on your keyboard, or Remove entries from your safe senders list by selecting them and clicking the minus icon () button.

1. Log in to Outlook Online.
2. Click the Gear icon near the upper-right corner to open the Settings menu.
3. Within the Mail tab on the left side, select Forwarding, and then check the box marked Enable forwarding.
4. Enter the address you would like to forward your email to, and then click Save.

1. Expand the File menu in the upper-left corner and select Settings.
   
2. Within the Mail tab on the left side, select Forwarding.
   
3. Toggle the Enable forwarding switch on ().
4. Enter the address to Forward my email to, and then click Save.
   
   

1. Click the Gear icon near the upper-right corner to open the Settings menu.
2. Within the Mail tab on the left side, select Rules, and then click + Add new rule.
   Other options

   From here, you may also make changes to your existing rules using the icons to the right:

   • Adjust the order that the rules are applied using the Up and Down arrows
   • Edit a rule by clicking on the Pencil
   • Delete a rule by clicking on the Trash can

3. Enter a name for your rule.
4. Choose a trigger condition, and then choose an action that should take place when the condition is met.
   You can choose multiple conditions and/or actions

   Once you’ve chosen a condition or action, links to Add another condition or Add another action will appear.

5. When you’re done, click Save.

1. Expand the File menu in the upper-left corner and select Settings.
   
2. Within the Mail tab on the left side, select Rules.
   
3. Click Add new rule.
4. Name your rule, Add a condition for which emails to filter, and Add an action to choose what to do with all those emails. Here is an example:
   
5. Add as many conditions and actions and exceptions as you like using the Add another  condition, Add another action, and Add an exception text buttons.
6. Check the Run rule now checkbox to process all messages currently in your Inbox that meet the conditions you set.
7. Click Save.

1. Select the Home tab.
2. Expand the Move and Rules drop-downs and select Manage Rules & Alerts.
   For rule suggestions based on the selected email, click Create Rule instead

   If you have an email selected and you’d like to create a rule that applies to messages like that one, click Create Rule instead of Manage Rules & Alerts. This will bring up a simplified rule creation window tailored to the selected message. For more general rule creation, click Manage Rules & Alerts and continue with these steps.

3. In the Rules and Alerts window, click New Rule.
4. Some popular rules have templates you can select; otherwise, select one of the blank rules at the bottom and click Next.
   Editing rule descriptions

   Any conditions, actions, and exceptions that contain underlined values require you to make more specific selections. For example, a condition that triggers on a message arriving “from people or public group” will require you to specify the person or public group. Click on the underlined value to open a window that will let you select the appropriate choice(s).

5. On the first page of the Rules Wizard, select any conditions that you would like to trigger the rule, make any necessary edits, and then click Next.
6. On the next page, select any actions that you would like to perform when the rule triggers, make any necessary edits, and then click Next.
7. On the third page, select any exceptions to the rule that you would like to add (if any), make any necessary edits, and then click Next.
8. On the final page, specify a descriptive name for the rule, ensure Turn on this rule is checked, and then click Finish.

You should now see the rule with a check mark next to it in the list of Email Rules.

1. Expand the Outlook menu in the upper-left corner and select Settings….
   
2. Click Rules.
   
3. Click Add new rule.
4. Name your rule, Add a condition for which emails to filter, and Add an action to choose what to do with all those emails. Here is an example:
   
5. Add as many conditions and actions and exceptions as you like using the Add another  condition, Add another action, and Add an exception text buttons.
6. Check the Run rule now checkbox to process all messages currently in your Inbox that meet the conditions you set.
7. Click Save.

1. Select the Home tab.
2. Expand the Move and Rules drop-downs and select Manage Rules & Alerts.
3. Select any client-only rules, click Delete, and then click Yes to confirm.
   
   Identifying Client-only Rules

   Client-only rules will say “(client-only)” to the right of the rule’s name.

1. Select the Home tab, and then expand the Rules drop-down and click Edit Rules…
2. Under the Client Rules section, look in each subsection for rules; remove rules by selecting them and then clicking the minus () sign.
3. Click Delete to confirm.

1. Expand the Mail menu in the upper-left corner and select Settings….
2. Click Rules.
3. All of the rules listed here are client-only rules. Select the one you want to remove and click Remove.
4. Click Remove to confirm.