Enterprise Technology Services

Computer Surplus Project

Surplus Computer Equipment (Phase 1)

ETS is piloting a new, centralized process for surplus, refurbishment (when appropriate), and recycling of University-owned computer equipment. The goals are:

  1. Reduce stockpiles of unmanaged devices across campus

  2. Ensure secure data stewardship and sanitizing

  3. Provide consistent tracking and documentation suitable for audit, compliance, and reporting. 

Current Status

Phase 1 is in trials now. During this pilot period, ETS is internally testing the process with a limited audience. The information listed below is being provided to help prepare Departments and Colleges for what to expect. Updates will be shared as the pilot program matures and Phase 2 approaches.

Accepted during Phase 1

What can you surplus?
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Accepted items

  • Desktops, laptops, thin-clients

  • Tablets

  • Monitors

  • Docks and adapters

  • Keyboards, mice, power adapters

  • Legacy computing equipment 

Not accepted (no exceptions)

  • Printers / MFDs

  • Scanners

  • Phones

  • Networking gear

  • AV devices

  • UPS / batteries / surge strips

  • Lab equipment

  • Consumer electronics unrelated to computing

How to get your gear to us

Three ways to do your part
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1) Walk-In Drop-Off (≤ 5 items)

  • Bring eligible items to the Tech Team Computer Clinic in i117 Ira Allen Chapel.

  • No ticket required - the Clinic techs will create a FootPrints ticket at drop-off. 

2) Print & Mail Transport (5+ laptops or small to medium loads)

  • FootPrints ticket required - The Hardware Team will respond to the ticket and work out details with you

  • Items must be labeled and placed in your outgoing mail area

  • Print & Mail transports items to ETS

  • ETS covers Print & Mail fees during Phase 1

3) Bulk Loads (6+ items or multiple desktops)

  • FootPrints ticket required - The Hardware Team will respond to the ticket and work out details with you

  • Scheduling required (bulk loads are coordinated before transport)

 

What happens?

Once equipment arrives, ETS:

  • Records and/or updates intake information in FootPrints

  • Updates UVM's asset records for managed equipment

  • Performs secure data wipe and system re-imaging

  • Evaluates systems for re-deployment where appropriate; otherwise prepares them for external donation or responsible recycling

Data security note: Departments may wipe devices first if they choose, but ETS will perform this again as part of the standard process.