Enterprise Technology Services

Surplus Computer Equipment (Phase 1)

ETS is piloting a new, centralized process for surplus, refurbishment (when appropriate), and recycling of University-owned computer equipment. The goals are:

  1. Reduce stockpiles of unmanaged devices across campus

  2. Ensure secure data stewardship and sanitizing

  3. Provide consistent tracking and documentation suitable for audit, compliance, and reporting. 

Current Status

Phase 1 is in trials now. During this pilot period, ETS is internally testing the process with a limited audience. The information listed below is being provided to help prepare Departments and Colleges for what to expect. Updates will be shared as the pilot program matures and Phase 2 approaches.

Accepted during Phase 1

What can you surplus?
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Accepted items

  • Desktops, laptops, thin-clients

  • Tablets

  • Monitors

  • Docks and adapters

  • Keyboards, mice, power adapters

  • Legacy computing equipment 

Not accepted (no exceptions)

  • Printers / MFDs

  • Scanners

  • Phones

  • Networking gear

  • AV devices

  • UPS / batteries / surge strips

  • Lab equipment

  • Consumer electronics unrelated to computing

How to get your gear to us

Three ways to do your part
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1) Walk-In Drop-Off (≤ 5 items)

  • Bring eligible items to the Tech Team Computer Clinic in i117 Ira Allen Chapel.

  • No advanced ticket required - Your will create a FootPrint ticket at drop-off. 

2) Print & Mail Transport (5+ laptops or small to medium loads)

  • FootPrints ticket required - The Hardware Team will respond to the ticket and work out details with you

  • Items must be labeled and placed in your outgoing mail area

  • Print & Mail transports items to ETS

  • ETS covers Print & Mail fees during Phase 1

3) Bulk Loads (6+ items or multiple desktops)

  • FootPrints ticket required - The Hardware Team will respond to the ticket and work out details with you

  • Scheduling required (bulk loads are coordinated before transport)

 

What happens?

Once equipment arrives, ETS:

  • Records and/or updates intake information in FootPrints

  • Updates UVM's asset records for managed equipment

  • Performs secure data wipe and system re-imaging

  • Evaluates systems for re-deployment where appropriate; otherwise prepares them for external donation or responsible recycling

Data security note: Departments may wipe devices first if they choose, but ETS will perform this again as part of the standard process.

Questions? If you have questions or aren't quite sure about what you have, please reach out to the Hardware Team and we'll do our best to help.