University of Vermont

Hiring Steps for Staff Positions

Listed below are the typical steps that are part of the process of hiring staff at The University of Vermont.

Interview the Candidates

Determine the applicants to be interviewed. Contact the applicants and conduct interviews. Refer interviewees to the Police Services web site for information regarding campus crime statistics (Clery Act).

Close the Posting

• Positions MUST be posted a minimum of seven days (including five business days) and should not be closed before a printed advertisement is published and applicants have had enough time to apply.
• Once you have a sufficient pool of applicants, click on “Closed/Return to Dept (Staff),” which removes the posting from the applicant website.

Select a Top Candidate and Gain Hiring Approval

1. Check references/credentials, work experience and educational background of the top candidates. If you receive any internal applications and are considering that person as a top candidate, we would encourage you to check performance appraisals (which can be pulled from the HRS personnel files) and contact prior departments for a reference.
2. Identify the top candidate. If your top candidate is a foreign national who requires employment sponsorship (or if you have questions about foreign national candidates), contact the Office of International Education. You can determine if a prospective employee will require sponsorship by reviewing their answer to the application question, “Will you require sponsorship by the University to work or continue to work in the United States?”
3. If you wish to conduct a criminal background check, contact HRS for assistance.
4. In PeopleAdmin, change the status of applicants. The top candidate should be “Recommend For Hire” with detailed justification regarding why that candidate is the top choice. Others interviewed but not ranked should be “Interviewed But Not Recommended For Hire.” Indicate a first or second alternate if there is one. Everyone else should be “Not Hired.” Note: Once an applicant’s status is changed to “Not Hired – send applicant e-mail,” an automated e-mail will be generated notifying the applicant that s/he is no longer under consideration.
5. Complete the “Staff Proposed Salary” tab in collaboration with the business manager or Dean’s office. Click “View Posting Summary” at the bottom of the page.
6. Click on “Closed/Dean Finalist Review.” This will send the recruitment for Dean/Director review. 
7. When the posting status is “Ready for Offer” it means that the appropriate offices have approved the position. At this point a verbal offer of employment may be made to the top candidate.
8. Using the sample notification letter on the web as a guide, send the candidate a written offer letter.
9. When the candidate accepts the position, complete the Orientation tab if the candidate needs to be registered for orientation. Click "Save and Stay on this Page" at the bottom of the tab.
   

   Orientation is a semi-monthly full day event occurring on the first and third Monday. These orientations are also available to new faculty. Those whose positions begin at the opening of the academic year should attend the special faculty orientation in late August. For details see the New Faculty Orientation website (http://www.uvm.edu/~facrsrcs/nfo/). 

10. On the "Applicants" tab, change the applicant status to:

• “Hired—Register for Orientation (Complete Orientation tab)" if the candidate needs to be registered for orientation.

• “Hired—Do Not Register for Orientation via PeopleAdmin” if the candidate does NOT need to attend orientation

Human Resource Services welcomes your inquiries, suggestions or comments related to making the recruiting effort at UVM a rewarding experience. Contact us at 656-3150 or HRSInfo@uvm.edu.

Updated 2012-05-08

Last modified June 07 2012 08:52 AM