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Proposal Forms

Proposal Forms
Proposal Forms Purpose Updated
SPA Proposal Budget Worksheet (XLS) Use to develop your proposal budget 08/23/19
IBB F&A Allocation - Calculation Tool Used to determine distribution of F&A (Indirect Costs) to Responsibility Center (College and School) 7/24/19
USDA F&A Rate Calculator - coming soon Used to determine what F&A rate should be used in a USDA grant application; Use the USDA 30% TFFA or UVM's Federal Rate, whichever is less. 8/01/19
Subrecipient Commitment & Audit Certification Form (PDF) Required form to be completed by subrecipients on UVM proposals  10/24/18
Subrecipient RR_Budget_1_4_A-V1.4 (PDF) Subaward Research & Related Budget form 08/07/19
New Proposal Questionnaire (DOC) A preview of what data is needed to initiate a new proposal 4/26/16
Data Management Plans and Information For data management plans and data sharing sections of a proposal | UVM Library Data Management 2/08/18
UVM Prevention of Harassment and Discrimination Statements used with NIH Institutional Training Grants (DOC) Include the content of this letter in the same letter of support that contains information about the applicant institutional commitment to the planned program.  1/16/19

 

Pre-Award Forms

Pre-Award Forms
Pre-Award Forms Purpose Updated
Advance Account Request Form (PDF) Use to establish a budget and allow spending prior to receipt of an award or award set-up, and if federal funds request 90-day pre-award costs. 10/04/18
90-day Pre-Award Cost Request Form (DOC) Use to request 90-days pre-award costs, if not previously requested using the Advance Account Process. Federal Grants only. 9/15/18

 

Award Administration Forms

Award Administration Forms
Award Administration Forms Purpose Updated
No Cost Extension Request Form (Internal to UVM) (DOC) Use to request SPA approval of an NCE 10/16/18
No Cost Extension Request Template Letter to Sponsor (DOC) Sample letter, to use if requesting sponsor approval of an NCE 5/11/18
Fixed Price Close Memo & Residual Balance Transfer Form (PDF) SPA will provide this form to the PI when closing a fixed price agreement 9/06/18
Non-payroll Cost Transfer Request Form (PDF) To request authorization for non-payroll cost transfer on a sponsored project 5/22/19
Payroll Cost Transfer Form (PDF) - (Contact Cost Accounting) To request authorization for payroll cost transfers on sponsored projects.  02/13/19
Direct Cost Justification Form (PDF) To request a normally indirect cost be charged as a direct cost on federal awards only. 08/16/19
Carryforward Request Template Letter to Sponsor (DOC) Sample letter, to use if requesting sponsor approval to carryforward unobligated balances 5/11/18
Fly America Waiver Checklist (PDF) Traveler may use to self-document a waiver to the Fly America Act 7/20/18
Fly America Act and Open Skies Exception Decision Matrix (PDF) Traveler may use to help determine if an Open Skies Exception to Fly America Act exists 7/20/18
Fly America Act and Open Skies Exception Decision Tree (PDF) Traveler may use to help determine if an Open Skies Exception to Fly America Act exists 7/20/18
NSF Conference Grants - UVM's Code of Conduct Brochure For use with NSF conference, workshop, symposium grants. Each participant must be provided a digital or paper copy of the Code of Conduct. See NSF Conference or Travel Grants (FL 26) 1/29/18

 

Outgoing Subaward Forms

Outgoing Subaward Forms
Outgoing Subaward Forms Purpose Updated

PI Subrecipient Monitoring Reminder Letter (PDF)

SPA will provide this reminder to the PI with every new subaward 5/11/18
Subaward Invoice Payment Certification (PDF) SPA will provide this form to the PI with each subaward invoice for completion and return 6/20/18

 

Sponsored Agreement Templates

Sponsored Agreement Templates
Sponsored Agreement Templates Purpose Updated
No Cost Collaboration Agreement (DOC) Research Collaboration Agreement with no money exchanged 4/10/17
Sponsored Project Agreement (DOC) Sponsored Research Agreement 4/30/18
Fixed Fee Research Services Agreement (DOC) Fixed fee research services agreement 9/21/17
Agreement Amendment (DOC) Use to amend or modify an Agreement 10/18/18
SBIR Industry Subcontract to UVM (DOC) Used by a small business when contracting with UVM under the SBIR Program 9/21/17
STTR Industry Subcontract to UVM (DOC) Used by a small business when contracting with UVM under the STTR 9/21/17
STTR Allocation of Rights Agreement (Contact UVM Innovations) Used with STTR subcontracts as Attachment 2. Work with UVM Innovations to complete and sign. A fully signed version must be delivered to SPA. 12/18/18
Don't see an Agreement Type that fits your project needs?  Contact spa@uvm.edu. We have several types and styles of agreements available.  1/3/19

 

Other Forms

Other Forms
Other Forms Purpose Updated
Data Use Agreement - for De-identified (DOC) If needed, use with de-Identified Data Sets 10/03/17
Data Use Agreement - for Limited Data Set (DOC) Use with Limited Sets where the purpose of the disclosure is for research, public health  or health care operations 1/17/19
Confidentiality Agreement (DOC) Use when exchanging confidential information to determine if there is interest in entering into a research project or clinical investigation 6/27/18
Template Teaming Agreement (DOC) Template Teaming Agreement 6/20/18

 

Material Transfer Agreements

Material Transfer Agreements
Material Transfer Agreements Purpose Updated
MTAs are processed and approved by UVM Innovations See UVM Innovations Resource Page for sample MTAs.  Contact: mta@uvm.edu 1/2/19

 

Updated 08/23/19