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Proposal Forms

 
Proposal Forms Purpose Updated
SPA Proposal Budget Worksheet (XLS) Use to develop your proposal budget. 10/28/19
IBB F&A Allocation - Calculation Tool Use to determine distribution of F&A Costs to Responsibility Centers. 7/24/19
USDA F&A Rate Calculator - coming soon Use to determine which F&A rate to use with USDA proposals; USDA's 30% TFFA or UVM's Federal Rate, whichever is less. 8/01/19
Unrecovered F&A Calculator Tool Use to determine the amount of unrecovered F&A being cost shared. The tool is then uploaded to UVMClick - Grants Cost Share Smartform. 11/04/19
Cost Share Approval Request Form Use  to collect approvals for cost sharing. Completed form is then uploaded to UVMClick - Grants Cost Share Smartform. 11/04/19
Subrecipient Commitment & Audit Certification Form (PDF) Required form to be completed by subrecipients on UVM proposals. 10/24/18
Subrecipient RR_Budget_1_4_A-V1.4 (PDF) Subaward Research & Related Budget form. 08/07/19
Data Management Plans and Information For assistance with data management plans and data sharing sections of a proposal contact UVM's Library Data Management. 2/08/18
UVM Prevention of Harassment and Discrimination Statements used with NIH Institutional Training Grants (DOC) Include the content of this letter in the same letter of support that contains information about the applicant institutional commitment to the planned program. 1/16/19
Attachments Tab Naming Conventions - InfoEd Use these naming conventions for uploaded documents in InfoEd.  12/03/19
Attachments Naming Conventions - UVMClick Use these naming conventions for uploaded documents in UVMClick - Grants.  12/03/19

 

Pre-Award Forms

Pre-Award Forms
Pre-Award Forms Purpose Updated
Advance Account Request Form (PDF) Use to establish a budget and allow spending prior to receipt of an award, and if federal funds you may request 90-day pre-award costs. 10/04/18
90-day Pre-Award Cost Request Form (DOC) Use to request 90-days pre-award costs, if not previously requested using the Advance Account Process. Federal Grants only. 9/15/18

 

Award Administration Forms

Award Administration Forms
Award Administration Forms Purpose Updated
No Cost Extension Request Form (Internal to UVM) (DOC) Use to request SPA approval of an NCE. 10/16/18
No Cost Extension Request Template Letter to Sponsor (DOC) Sample letter, to use if requesting sponsor approval of an NCE. 5/11/18
Fixed Price Close Memo & Residual Balance Transfer Form (PDF) SPA will provide this form to the PI when closing a fixed price agreement. 9/06/18
Non-payroll Cost Transfer Request Form (PDF) To request authorization for non-payroll cost transfer on a sponsored project. 5/22/19
Payroll Cost Transfer Form (PDF) - (Contact Cost Accounting) To request authorization for payroll cost transfers on sponsored projects.  02/13/19
Direct Cost Justification Form (PDF) To request a normally indirect cost be charged as a direct cost on federal awards only where not included in the awarded budget, except admin/clerical. 08/16/19
Carryforward Request Template Letter to Sponsor (DOC) Sample letter, to use if requesting sponsor approval to carryforward unobligated balances. 5/11/18
Fly America Waiver Checklist (PDF) Traveler may use to self-document a waiver to the Fly America Act. 7/20/18
Fly America Act and Open Skies Exception Decision Matrix (PDF) Traveler may use to help determine if an Open Skies Exception to Fly America Act exists. 7/20/18
Fly America Act and Open Skies Exception Decision Tree (PDF) Traveler may use to help determine if an Open Skies Exception to Fly America Act exists. 7/20/18
NSF Conference Grants - UVM's Code of Conduct Brochure Use with NSF conference, workshop, symposium grants. Each participant must be provided a digital or paper copy of the Code of Conduct. See NSF Conference or Travel Grants (FL 26). 1/29/18
Re-budget Request Form (XLS) Identify the budget line(s) that the funds need to be moved from and the budget line(s) that the funds need to be moved to. 1/22/20

 

Outgoing Subaward Forms

Outgoing Subaward Forms
Outgoing Subaward Forms Purpose Updated

PI Subrecipient Monitoring Reminder Letter (PDF)

SPA will provide this reminder to the PI with every new subaward. 5/11/18
Subaward Invoice Payment Certification (PDF) SPA will provide this form to the PI with each subaward invoice for completion and return. 6/20/18

 

Sponsored Agreement Templates

Sponsored Agreement Templates
Sponsored Agreement Templates Purpose Updated
No Cost Collaboration Agreement (DOC) No money exchanged Research Collaboration Agreement 4/10/17
Sponsored Project Agreement (DOC) Sponsored Research Agreement 4/30/18
Fixed Fee Research Services Agreement (DOC) Fixed fee Research Services Agreement 9/21/17
Agreement Amendment (DOC) Use to amend or modify an Agreement 10/18/18
SBIR Industry Subcontract to UVM (DOC) Use by a small business when contracting with UVM under the SBIR Program 9/21/17
STTR Industry Subcontract to UVM (DOC) Use by a small business when contracting with UVM under the STTR Program. 9/21/17
STTR Allocation of Rights Agreement (Contact UVM Innovations) Use with STTR subcontracts as Attachment 2. Work with UVM Innovations to complete and sign. A fully signed version must be delivered to SPA. 1/01/2020
Don't see an Agreement Type that fits your project needs?  Contact spa@uvm.edu. We have several types and styles of agreements available.  1/01/20202

 

Other Forms

Other Forms
Other Forms Purpose Updated
Data Use Agreement - for De-identified (DOC) Use with De-Identified Data Sets for the purpose of sharing data with third parties for research purposes. 1/01/2020
Data Use Agreement - for Limited Data Set (DOC) Use with Limited Data Sets for the purpose of sharing data with third parties for research purposes. 1/01/2020
Confidentiality Agreement (DOC) Use when exchanging confidential information to determine if there is interest in entering into a research project or clinical investigation. 6/27/18
Template Teaming Agreement (DOC) Template Teaming Agreement 6/20/18

 

Material Transfer Agreements

Material Transfer Agreements
Material Transfer Agreements Purpose Updated
MTAs are processed and approved by UVM Innovations See UVM Innovations Resource Page for sample MTAs.  Contact: mta@uvm.edu 1/01/2020

 

Updated 1/22/20