University of Vermont

Sponsored Project Administration - SPA

217 Waterman Building . 85 South Prospect Street . Burlington, Vermont 05405 . (802) 656-3360

Principal Investigator Eligibility (revised 11/22/17)

UVM is the legal recipient of all grants and contracts made in support of sponsored projects. However, it is the UVM Principal Investigator who initiates, oversees and develops sponsored project applications and when funded is responsible for project execution, award management, and compliance with all applicable rules and regulations that govern sponsored projects. To serve as Principal Investigator an individual must be a UVM faculty member or other professionally qualified staff, as noted below.

Serving in the role of Principal Investigator is a privilege and failure in the responsible conduct of research, including fiscal oversight, can result in having this privilege revoked.

For more details, see Principal Investigator Roles and Responsibilities.

A. PI Eligible

UVM salaried employee‘s holding the following titles:

  • All tenured and tenure track faculty
  • All clinical and research professors, assistants, associates
  • All extension professors, assistants, associates
  • Professionally qualified UVM employees with Department Chair approval. If yes, the department approval is captured using the normal InfoEd proposal workflow approval process.
  • Post-Doctoral or Graduate Student Fellows on training and fellowship applications, where a faculty member is named as the mentor and who will be the Principal Investigator of record.

B. Emeritus Status

Each department shall decide if Emeritus appointees will be allowed to submit proposals and mange awards. If yes, the Department approval is captured using the normal InfoEd workflow approval process when submitting a grant application. 

The Emeritus Professor must have an active job in PeopleSoft HR. This active job will allow the Emeritus Professor to manage the award using the UVM accounting system. 

Please contact your Department Chair to initiate the appropriate appointment.

C. New Hires

New faculty hires who have accepted UVM positions are PI eligible and may submit proposals before they start work. It is highly recommended that new hires who has accepted a faculty position at UVM coordinate with the department’s HR administrator and have a UVM job entry made as soon as possible. If a temporary courtesy faculty appointment is created, notifying SPA at of their future title will be sufficient for SPA to approve them as a PI, allowing them to submit proposals prior to starting work.

D. Ineligible Positions

Individuals in the following categories are not eligible to be a Principal Investigator unless they have a UVM Eligible PI serve as Co-Principal Investigator (internally or as part of the formal grant application) and have written approval from the Department Chair and SPA. 

  • Visiting Faculty
  • Adjunct Faculty
  • Courtesy Faculty
  • Students

To Request PI Eligibility for Non-Eligible Positions:

To receive approval the following needs to occur:

  • Department Chair or their designee should generate and submit the PI Eligibility request to
  • The request can be in email format or as a pdf attachment.
  • The request should be addressed to SPA’s Director, Sonya Stern.
  • Department Chair approval must be included in the request.
  • The request address the following information:
  • Provide the name, qualifications and capabilities of the individual that would allow the person to perform the duties of a PI, such as their ability to supervise staff, manage the project funds, and manage the responsible conduct of research.
  • Discuss the importance of the project to the Department.
  • Indicate space and facilities are available to support the project.
  • Include in the request the name of the individual with PI eligibility that will act as the internal Co-PI on the project and will assume the PI role in case the approved PI cannot fulfill the responsibilities.
updated 12/13/17

Last modified December 14 2017 09:25 AM

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