Learning Environment Reporting

Learning Environment and Professionalism (LEAP) Committee Annual Report 2025-2026

Between April 2025 and April 2026 133 professionalism accolades and 68 concerns were submitted. 

Please email the Office of the Learning Environment for a copy of the complete LEAP annual report available upon request.

The purpose of the Learning Environment's private web-based reporting form is to provide a private, online reporting mechanism for learners to identify any unprofessional behavior they have experienced or witnessed within any of the learning environments within LCOM (including all affiliate clinical sites). It is for reporting, follow-up and tracking purposes, not for emergencies. *Please note: this reporting system is for members of the LCOM community.

We understand that many learners have fears around reporting. As such, it is important for you to know that all reports are kept private, unless disclosure is permitted by the reporter or is required by law or university policy. To further alleviate concerns we wait until grades are closed to begin the adjudication process.

*Please note that submissions of professionalism accolades are also collected through this reporting system and shared with recipients and direct supervisors each November and May.  

Ever wonder where your reports go and how your concerns are addressed? 

All reports will be reviewed within 10 working days, and will be triaged, de-identified and tabulated by the Director of the Learning Environment. 

Here is the process for REPORTING a CONCERN submitted to the Learning Environment.  

If perceived mistreatment, unprofessional behavior or academic misconduct is witnessed or experienced the following steps should be followed:

Step 1: consult medical student handbook and policies  or consider debrief with to counsel from advisor, faculty mentor, peer, Director of Student Wellbeing or the Director of the Learning Environment.

Step 2: Report incident or Student decides not to pursue reporting after discussion with involved parties or after consultation with counsel from advisor, faculty mentor, peer or other.

Step 3:  If this is an incident of harassment or discrimination report will go directly to the (OEO) Office of Equal   Opportunity / Title IX at UVM. If the incident is not considered harassment or discrimination, then do one or all of the following: Describe incident on clerkship or course evaluation form, Submit a report of the incident through our private web-based reporting system, Report to a faculty member, trusted advisor, Associate Dean for Students, Director of Wellbeing or directly to the Director of the Learning Environment.

Step 4: The Director of the Learning Environment, The Learning Environment team and the Learning Environment executive Committee reviews all reports and determines adjudication. All reports determined to involve harassment or discrimination are reported to the Office of Equal Opportunity (OEO)/ Title IX.   
 

1. An incident report is submitted and reviewed by the Director of the Learning Environment.  
2. If the incident is harassment of discrimination the report is sent directly to UVM's Office of Equal Opportunity (OEO) and Title IX coordinator for review. 
3. If the incident is urgent then the LEAP Executive Committee is convened for immediate adjudication.
4. If the concern is not urgent then the incident is reviewed monthly by the LEAP Executive Committee.  This committee reviews and decides level and severity and determines adjudication needed.

The American Association of Medical Colleges defines medical student mistreatment as public belittlement; threats of or actual physical punishment; requirements to perform personal services, sexual harassment; and discrimination or offensive remarks based on gender, race, ethnicity or sexual orientation.

Mistreatment categories:

General: physical harm/ punishment, personal service(s), belittlement/ humiliation

Sexual:  denied opportunities based on gender, request for sexual favors in exchange for grades, unwanted sexual advances, offensive sexist remarks, lower grades/ evaluations based on gender

Racial/ Ethnic: denied opportunities based on racial/ ethnicity, offensive remarks/ names, lower grades / evaluations based on race

Sexual Orientation: denied opportunities based on sexual orientation, offensive remarks/ names, lower grades/ evaluations based on sexual orientation