1. Home
  2. Email and Calendar
  3. Set an Automatic Reply message

Set an Automatic Reply message

This article will walk you through setting and configuring your Automatic Reply (Out-of-office Message) in Outlook.

Outlook Online

  1. Log in to Outlook Online.
  2. Click the Gear icon near the upper-right corner to open the Settings menu.Exchange Online Settings icon.
  3. Under Mail, click Automatic replies
    Exchange Online Automatic replies.
  4. Toggle Automatic replies on, then optionally set the time period, checking the boxes beneath as desired.
    Exchange Online Automatic replies time period settings.
  5. Enter your automatic reply for those inside your organization.
    Exchange Online Compose replies for inside organization.
  6. Optionally, check the box to Send replies outside your organization and fill out your message.
    Exchange Online compose reply for outside organization.
  7. Click Save.
    Exchange Online click Save.

You should now have an automatic reply configured for this email account. To make changes, edit your messages, then click Save again.

Outlook 365 for Windows 11

  1. Open Outlook.
    Windows 11 Open Outlook.
  2. Open the File menu from the Outlook Ribbon.
    Outlook 365 File tab.
  3. Click Automatic Replies.
    Outlook 365 Automatic replies.
  4. Toggle Send automatic replies on. Optionally, choose Only send during this time range and choose the dates you’ll be away. Compose your reply for Inside My Organization in the provided box.
    Outlook 365 compose Automatic Reply.
  5. Optionally, select Outside My Organization, check the box to Auto-reply to people outside my organization, compose a new or the same reply in the box provided, and click OK.
    Outlook Replies Outside Organization.

Outlook 365 for macOS

  1. Open Outlook.
    macOS Spotlight search for Outlook
  2. Expand the Tools menu from the top of the screen.
  3. Select Automatic Replies…
    Outlook for Mac Automatic Replies selected from Tools menu
  4. Check the box to Send automatic replies for account “youremail@uvm.edu”
  5. Compose your reply for senders within my organization, optionally select the time period and outside my organization options, compose your reply for senders outside my organization, and click OK.
    Automatic Replies window example

Updated on September 18, 2024

Related Articles

Not the solution you were looking for?
Don’t worry we’re here to help!
Submit a Help Ticket