University policy prohibits employees from automatically forwarding email to most non-UVM address. This practice risks exposing non-public protected data, including student work and communications, to unapproved services in violation of data privacy regulations.
Note: faculty and employees of the Larner College of Medicine are allowed to forward their email to addresses in the med.uvm.edu, uvmhealth.org, and vtmednet.org domain. This list may change in the future.
This Information Security Policy and Procedures documents specifically prohibit sending email to external addresses if those messages contain protected data. Automated forwarding, such as mailbox forwarding or Inbox Rules, is specifically disallowed. Employees are not prevented from forwarding individual messages to addresses outside the university if the determine that such sharing is appropriate.
Enforcement
At the direction of the University auditors and the Board of Trustees, ETS has implemented a process that will review the email settings of UVM employees for prohibited forwarding. When an employee is found to have configured such settings, they will receive a series of email warnings asking that the settings be removed within a grace period. Escalation steps include notification of the employee’s supervisor, and subsequent notification of the Information Security Office and forced removal of the settings.
Removing mailbox forwarding from your account
Mailbox forwarding send all email received by an account to another address. You can review and remove this kind of forwarding by looking in the account settings under Mail and Forwarding. This link should open this setting directly:
https://outlook.cloud.microsoft/mail/options/mail/forwarding
More information about managing mailbox forwarding is provided in the [??] article
Removing Inbox Rule forwarding from your account
Some individuals configure Inbox Rules that forward some email to other email addresses. You can review and remove this kind of forwarding by looking in the account settings under Mail and Rules. This link should open this setting directly:
https://outlook.cloud.microsoft/mail/options/mail/forwarding
More information about managing Inbox Rules is provided in the [??] article
Any questions about this policy and its enforcement may be directed to [address].