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Folders and Organization – Outlook on the Web (OWA)

Not sure if you're on Exchange Online or on-premises Exchange?

All users can sign in to Outlook on the Web at mail.uvm.edu, but Exchange Online users will be redirected to Microsoft’s outlook.office.com service after signing in.

Exchange Online

Creating Folders and Subfolders

  1. To create a new folder, click Create new folder at the bottom of your folder list in the Mail tab
  2. Enter a name for your folder and click Save
  3. Your new folder should now appear in your folder list
  4. If you wish to create a subfolder, right-clight on the folder that you wish to contain the new subfolder and click Create new subfolder
  5. Enter a name for your subfolder and click Save
  6. Your new subfolder should now appear within its containing folder

Moving Mail to Folders

  1. Check the box on the left side of any emails you wish to move, and then drag them into the desired folder or subfolder
    Want to select multiple consecutive emails quickly?

    After you check the box next to one email, you can hold down the shift key and click another email to select both emails as well as everything between them.

  2. The selected emails should now appear within that folder or subfolder

On-Premises Exchange

Creating Folders and Subfolders

  1. To create a new folder, right-click on your name in the folder list, then select “Create new folder“.newfolder
  2. Create a label for your new folder. In this example, our folder is labeled “FiscalYear2016”. Hit the “Enter” key to create the folder.foldername

    1. Subfolders may help you better organize your Mail. You can create a subfolder by right-clicking on your top-level folder and then selecting the “Create new subfolder” option. In this example we’re creating a subfolder of “Projects” in our “FiscalYear2016” folder.newsubfolder
    2. Create a label for your subfolder, hit the “Enter” key when you are ready to continue.subfoldername
  3. You should now see your new folder and subfolder in the Folder list.listoffolders

Moving Mail to Folders

  1. Moving Mail from one folder to another is easy and intuitive in OWA. Select the messages you wish to move by hovering over and clicking the “Checkbox” for each message.
    • Ctrl + Click (PC) and Command + Click (Mac) also allow you to select more than one message.
  2. Once you’ve selected the desired messages, click and drag any one of those messages to the folder you wish to move the group of messages. In this example, we’re moving two messages to our “Projects” subfolder.movemailtofolder

That’s it. You’ve successfully created folders to organize your mail!

Updated on April 13, 2023

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