Low Priority mail is of the type vendors and other bulk senders will send to lots of people to drum up business. It’s not necessarily spam, it might not be unsolicited, but it’s not something you want to end up in your Inbox, either.

Low Priority mail examples:

• Newsletters from legitimate vendors you may have done business with, or vendors you haven’t done business with, but who think they are in your sector
• Pleas for membership/support from professional organizations
• Almost anything sent via bulk marketing email providers (Constant Contact, SendGrid, Salesforce Marketing Cloud)

Generally speaking, personal messages from vendors do not end up in Low Priority mail. If you write to a vendor asking for a quote, they generally respond using their company’s mail server rather than the bulk sending vendor’s services.

1. Visit https://mail.uvm.edu/.
2. Create a mailbox folder called “lowpriority” by right-clicking your name in the left column and selecting “Create new folder“.
3. You’ll get a textbox at the bottom of your list of folders. Give the folder a name, “lowpriority“, and hit enter:
4. Click the gear icon in the top right corner, then select Options. 
5. Under Mail -> Automatic processing, click Inbox and Sweep rules.
6. Click the plus () symbol to add a new rule.
7. Name the inbox rule appropriately. In this case, we entered: low priority mail to lowpriority folder
   • Add a condition to the rule by clicking Select one… under When the message arrives, and it matches all these conditions. Hover over It includes these words and select in the message header…
   • You’ll receive a dialog asking for words or phrases to filter by. Enter the following:
     Copy and Paste Heavily Recommended

     This must be entered exactly as written for the rule to be effective.

     X-Proofpoint-Tag: lowpriority

   • After you’ve typed or pasted the text into the text box, hit the + symbol to add it to the list.
   • Hitting the plus will put it into the list below. Click “OK” to save the list.
8. Now you’ll be back at the “New Inbox Rule” page. Under Do all of the following, click Select one…,  then Move, copy, or delete, followed by Move the message to folder…
   1. You’ll be presented with a list of your mailbox folders. Select the lowpriority folder that you created earlier, and hit OK.
9. At this point you should be back at the “New Inbox Rule” page and your rule should be appropriately configured. You can leave Stop processing more rules checked. Hit OK to save the rule.

Please remember to check back later to see if any messages have been routed to your lowpriority mail folder.

1. Log in to https://mail.uvm.edu/ and switch to the Mail view. Make sure the folders pane is open to the left of the message list; if it’s not, toggle it with the ≡ button.
2. Expand the Folders group in the folders pane, and at the bottom of the group click the Create new folder button.
3. You’ll get a textbox at the bottom of your list of folders. Give the folder a name, “lowpriority“, and hit enter or the Save button to create the folder.
4. Go to https://outlook.office.com/mail/options/mail/rules to open the Rules options for Exchange Online’s mail.
5. Click the Add new rule button to add a new rule.
6. Name the inbox rule appropriately. For example, low priority mail to lowpriority folder.
7. Under Add a condition, click the Select a condition dropdown box and select Message header includes.
8. In the new Enter words to look for box, enter the following:

   X-Proofpoint-Tag: lowpriority

   Copy and Paste Heavily Recommended

   This must be entered exactly as written for the rule to be effective.

   
   

9. Under Add an action, click the Select an action dropdown box and select Move to.
10. Click the resulting Search for a folder box and choose Move to a different folder, then scroll in the expanded dropdown list and choose the lowpriority folder.
11. Click the Save button to save the rule.
12. The list of mail rules at https://outlook.office.com/mail/options/mail/rules should be displayed again, this time including the newly-created rule at the top. If there were any mistakes in creating the rule, it can be modified or removed from here as well.

Please remember to check back later to see if any messages have been routed to your lowpriority mail folder.

Please see the instructions above to set an inbox rule in Outlook on the Web.

Perhaps you still want certain vendors’ bulk emails to end up in your Inbox after all. It’s easy to add exceptions to the “low priority” rule.

1. Go back to mail.uvm.edu, select the cog, and under that “Options”
2. Select Mail -> Automatic Processing -> Inbox and sweep rules
3. Find your inbox rule “low priority mail to lowpriority folder”, select it, and hit the Edit (pencil) button
4. In the rule edit screen, find “Except if it matches any of these conditions” and click “Add Exception”
5. Under “Except if it matches any of these conditions”, you should now have a select box which reads “Select one”. Use this to select an exception which will match the emails you want to keep out of your lowpriority folder.
6. For example, if you would like all your messages from widgets.com to still end up in your inbox:
   1. Select one… -> It includes these words -> In the sender’s address…
   2. In the “Specify words or phrases” field, enter “widgets.com”, hit the + (plus) symbol to add it to the list, then hit OK
   3. Back at the “low priority mail to lowpriority folder” screen, click OK (Diskette icon) to save the change.
7. Watch incoming mail for several days to make sure that widgets.com email is ending up in your Inbox and not your lowpriority folder.
8. Multiple words or phrases can be added to the “Specify words or phrases” field, if you need to add multiple companies’ addresses.

Perhaps you still want certain vendors’ bulk emails to end up in your Inbox after all. It’s easy to add exceptions to the “low priority” rule.

1. Go to https://outlook.office.com/calendar/options/mail/rules and click the pencil button next to your previously-created lowpriority rule.
2. Click the Add an exception button underneath the Add an action section.
3. Click the Select an exception dropdown button to choose how Outlook will decide what emails to not move to the lowpriority folder. For example, if you would like all your messages from “example.com” to still end up in your inbox:
   1. Click Sender address includes.
   2. Enter the partial address to exclude (“example.com”) in the Enter all or part of an address text box, then hit the Enter key. You can repeat this step as many times as you like, to exclude multiple addresses.
4. Repeat step 3 for however many exceptions you’d like to add, and when done click the Save button to add the exception(s) to the lowpriority rule.
5. Watch incoming mail for several days to make sure that example.com email is ending up in your Inbox and not your lowpriority folder. If this is not the case, the rule can be edited again, the and incorrect exceptions modified or removed.