If the content of the files you are sending contains PII, PHI, HIPAA, FERPA, or any other protected information, the files MUST be encrypted prior to uploading them to the file transfer service or sending them via email.
The guides below provide steps and links to the software required to adequately encrypt your files before sharing them, as well as steps for opening encrypted files.
Windows
Encrypt files with 7-Zip
- Select the files and/folders you wish to encrypt, then right-click on one of the selected files. From the menu that appears, select 7-Zip, then select Add to archive…
- A 7-Zip window will open. Make the following changes to properly encrypt your file(s). See the image below for reference.
- The .zip file is now encypted and can be shared via filetransfer.uvm.edu
Open encrypted zip files with 7-zip
- Locate the encrypted zip file, then right-click on the file. From the menu that appears, select 7-Zip, then select Extract files…
- A 7-Zip window will appear. Enter the password used to encrypt the file, then click OK
- The unzipped file will appear as a folder. The folder will be named similarly to that of the zip file, but will no longer have the .zip extension. Open the folder to access the files.
macOS
Encrypt files with Keka
- Open the Keka application.
- Select the files and folders you wish to add to the encrypted zip archive. Then drag and drop the files to the Keka window.
- The .zip file is now encypted and can be shared via filetransfer.uvm.edu
Open encrypted zip files with Keka
- Locate the encrypted zip file, then right-click on the file. From the menu that appears, select Open With, then then choose Keka
- Enter the encryption password, then click Done
- The unzipped file will appear as a folder. The folder will be named similarly to that of the zip file, but will no longer have the .zip extension. Open the folder to access the files.