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Add an Email Signature

Contents

This page will take you through the steps of adding an email signature in Outlook Online, Outlook for macOS or Windows, and in Apple Mail.

Outlook Online

Outlook Online

  1. Navigate to Outlook Online.
  2. Click the Gear icon near the upper-right corner to open the Settings menu.Exchange Online Settings icon.
  3. Within the Mail tab on the left side, select Compose and reply and then click + New signature.Exchange Online Compose and reply Settings.
  4. Enter a name for your signature into the Edit signature name field.Exchange Online name new signature.
  5. Compose your signature and click Save.Exchange Online compose signature and Save.
  6. Once you’ve saved your signature, you can select it as a default signature for new messages, replies/forwards, or both using the respective drop-down menus.Exchange Online Select default signatures.
  7. Click Save to apply your default signature selections.Exchange Online Save new signatures.

macOS 

Outlook 2016 for Mac

  1. Find and open the Outlook application.
  2. In the top right corner, click Outlook, then select Preferences.Outlook for Mac Preferences.
  3. Select Signatures.
    Outlook Preferences Signatures option.
  4. Click the plus sign to create a new signature.
    1. If you want to edit a signature rather than create a new one, highlight the signature by clicking on it, then click Edit.
      Outlook for Mac Add or Edit signature.
  5. Compose your signature. If desired, you can add links and pictures to your signature. Click the Save button when you are satisfied with your entry.
    Outlook for Mac add Pictures or Link to signature.
  6. With your signature created, you can specify it as a default signature in the same Outlook Preferences as before. Outlook for Mac Choose default signatures.
  7. Close the preferences window.  Your signature will now automatically be added to your messages.

Apple Mail

  1. Open Apple Mail.
  2. In the top right corner, click Mail, then select Preferences. Apple Mail Preferences.
  3. Click the Signature tab.
    Apple Mail Preferences Signatures tab.
  4. Click the plus sign to create a new signature, then edit it in the box to the right.
    1. If you want to edit a signature rather than create a new one, highlight the signature by clicking on it, then edit it in the box to the right. Apple Mail Add and Edit signature.
  5. To ensure your signature can be used on more devices than just this machine, you must add it to your UVM Exchange account. To do so, simply drag the signature from the middle box to the Exchange tab in the box to the left.
  6. Click on the Exchange tab, and then click the choose signature drop down menu to select your signature. Apple Mail add signature to Exchange account.
  7. Close the preferences window.  Your signature will now automatically be added to your messages.

Windows

Outlook 365 for Windows 11

  1. Open Outlook.
    Windows 11 Open Outlook.
  2. Click File in the Outlook Ribbon.
    Outlook 365 File tab.
  3. Select Options near the bottom-right corner.
    Outlook 365 Options.
  4. Open the Mail category from the Outlook Options list.
    Outlook 365 Mail Options.
  5. Find the Compose messages section and click Signatures….
    Outlook 365 Compose messages options.
  6. Click New to create a new signature, choose a name, and click OK. Or, select an existing signature to edit.
    Outlook 365 New Signature
  7. Compose or Edit your signature(s) in the provided box and click Save. Optionally, choose default signatures for New messages and Replies/forwards, and click OK.
    Outlook 365 Signatures window.

Outlook 2016 for Windows 10

  1. Open Outlook 2016 for Windows.
  2. Click File in the Outlook Ribbon.Outlook 2016 File tab.
  3. Click Options.
    Outlook 2016 Options.
  4. In the options window, click Mail.Outlook 2016 Mail Options.
  5. Select Signatures.Outlook 2016 Signatures.
  6. Click New to create a new signature. You will be prompted to give a name for the signature. Compose your signature in the box marked Edit signature, then click Save.
    Outlook 2016 create New and Edit signature.
  7. To ensure your signature is attached in your email correspondence you will need to specify a default signature. In the box marked Choose default signature, select your UVM email, then select your newly created signature for New Messages and Replies/Forwards. Outlook 2016 Chose default signatures.
  8. Click OK to finished creating and selecting your email signature.

 

Updated on September 18, 2024
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