This page will take you through the steps of adding an email signature in Outlook on the Web (OWA), Outlook for macOS or Windows, and in Apple Mail.
Outlook on the Web
Not sure if you're on Exchange Online or on-premises Exchange?
All users can sign in to Outlook on the Web at mail.uvm.edu, but Exchange Online users will be redirected to Microsoft’s outlook.office.com service after signing in.
Exchange Online
- Navigate to mail.uvm.edu
- Click the Gear icon near the upper-right corner to open the Settings menu, and then click View all Outlook settings
- Within the Mail tab on the left side, select Compose and reply and then click + New signature
- Enter a name for your signature into the Edit signature name field
- Compose your signature and click Save
- Once you’ve saved your signature, you can select it as a default signature for new messages, replies/forwards, or both using the respective drop-down menus
- Click Save to apply your default signature selections
On-Premises Exchange
- Visit mail.uvm.edu and log in with your UVM NetID and password.
- Click on the gear in the top right corner, then select Options.
- Under the Layout tab, click the option marked Email Signature.
- Adjust the options as desired and compose your signature. Then, click Save.
macOS
Outlook 2016 for Mac
- Find and open the Outlook application.
- In the top right corner, click Outlook, then select Preferences.
- Select Signatures.
- Click the plus sign to create a new signature.
- If you want to edit a signature rather than create a new one, highlight the signature by clicking on it, then click Edit.
- If you want to edit a signature rather than create a new one, highlight the signature by clicking on it, then click Edit.
- Compose your signature. If desired, you can add links and pictures to your signature. Click the Save button when you are satisfied with your entry.
- With your signature created, you can specify it as a default signature in the same Outlook Preferences as before.
- Close the preferences window. Your signature will now automatically be added to your messages.
Apple Mail
- Open Apple Mail
- In the top right corner, click Mail, then select Preferences.
- Click the Signature tab.
- Click the plus sign to create a new signature, then edit it in the box to the right.
- If you want to edit a signature rather than create a new one, highlight the signature by clicking on it, then edit it in the box to the right.
- If you want to edit a signature rather than create a new one, highlight the signature by clicking on it, then edit it in the box to the right.
- To ensure your signature can be used on more devices than just this machine, you must add it to your UVM Exchange account. To do so, simply drag the signature from the middle box to the Exchange tab in the box to the left.
- Click on the Exchange tab, and then click the choose signature drop down menu to select your signature.
- Close the preferences window. Your signature will now automatically be added to your messages.
Windows
Outlook 2016 for Windows 10
- Open Outlook 2016 for Windows.
- Click File in the Outlook Ribbon.
- Click Options.
- In the options window, click Mail.
- Select Signatures.
- Click New to create a new signature. You will be prompted to give a name for the signature. Compose your signature in the box marked Edit signature, then click Save.
- To ensure your signature is attached in your email correspondence you will need to specify a default signature. In the box marked Choose default signature, select your UVM email, then select your newly created signature for New Messages and Replies/Forwards.
- Click OK to finished creating and selecting your email signature.