1. Home
  2. Email and Calendar
  3. Add an Email Signature

Add an Email Signature

This page will take you through the steps of adding an email signature in Outlook Online, Outlook for macOS or Windows, and in Apple Mail.

Outlook Online

Outlook Online

  1. Navigate to Outlook Online.
  2. Click the Gear icon near the upper-right corner to open the Settings menu.Exchange Online Settings icon.
  3. Within the Account tab on the left side, select Signatures and then click + New signature.New Signature location in Settings.
  4. Enter a name for your signature into the Edit signature name field.Exchange Online name new signature.
  5. Compose your signature and click Save.Exchange Online compose signature and Save.
  6. Once you’ve saved your signature, you can select it as a default signature for new messages, replies/forwards, or both using the respective drop-down menus.Exchange Online Select default signatures.
  7. Click Save to apply your default signature selections.Exchange Online Save new signatures.

macOS 

Outlook 2019 for Mac

  1. Open the Outlook application.Outlook for Mac app icon.
  2. Near the top left corner, click Outlook, and then select Settings.Getting to Outlook Settings on Mac.
  3. Select Signatures.Mac Outlook Signature settings.
  4. Click the plus sign to create a new signature.Add a new Outlook signature.
    Editing an existing signature

    If you want to edit a signature rather than create a new one, highlight the signature by clicking on it and click Edit.

  5. Enter a Signature Name and compose your signature. Click the Save button when you are satisfied with your entry.Composing a signature.
  6. With your signature created, you can specify it as a default signature in the same settings window as before. Choosing a default signature.
  7. Close the settings window. Your changes have been applied.

Apple Mail

  1. Open Apple Mail.Apple Mail app icon.
  2. Near the top left corner, click Mail, and then click Settings.Mail app settings.
  3. Open the Signatures tab, and then click Exchange.Exchange signatures in Mail.
  4. Click the plus sign to create a new signature, choose a name for the signature in the middle pane, and then edit its contents in the box to the right.Create and edit a new signature.
    Editing an existing signature

    If you want to edit a signature rather than create a new one, highlight the signature by clicking on it and then edit it in the box to the right.

  5. If you would like to set your new signature to appear by default on all of your emails, you can do so with the Choose Signature drop-down menu.Choosing a default signature in Apple Mail.
  6. Close the settings window. Your changes have been applied.

Windows

Outlook 365 for Windows 11

  1. Open Outlook.
    Windows 11 Open Outlook.
  2. Click File in the Outlook Ribbon.
    Outlook 365 File tab.
  3. Select Options near the bottom-right corner.
    Outlook 365 Options.
  4. Open the Mail category from the Outlook Options list.
    Outlook 365 Mail Options.
  5. Find the Compose messages section and click Signatures….
    Outlook 365 Compose messages options.
  6. Click New to create a new signature, choose a name, and click OK. Or, select an existing signature to edit.
    Outlook 365 New Signature
  7. Compose or Edit your signature(s) in the provided box and click Save. Optionally, choose default signatures for New messages and Replies/forwards, and click OK.
    Outlook 365 Signatures window.

Outlook 2016 for Windows 10

  1. Open Outlook 2016 for Windows.
  2. Click File in the Outlook Ribbon.Outlook 2016 File tab.
  3. Click Options.
    Outlook 2016 Options.
  4. In the options window, click Mail.Outlook 2016 Mail Options.
  5. Select Signatures.Outlook 2016 Signatures.
  6. Click New to create a new signature. You will be prompted to give a name for the signature. Compose your signature in the box marked Edit signature, then click Save.
    Outlook 2016 create New and Edit signature.
  7. To ensure your signature is attached in your email correspondence you will need to specify a default signature. In the box marked Choose default signature, select your UVM email, then select your newly created signature for New Messages and Replies/ForwardsOutlook 2016 Chose default signatures.
  8. Click OK to finished creating and selecting your email signature.

 

Updated on February 11, 2025

Related Articles

Not the solution you were looking for?
Don’t worry we’re here to help!
Submit a Help Ticket