Add an Email Signature

Contents

This page will take you through the steps of adding an email signature in Outlook Online, Outlook for macOS or Windows, and in Apple Mail.

Outlook Online

Navigate to Outlook Online.
Click the Gear icon near the upper-right corner to open the Settings menu.
Within the Account tab on the left side, select Signatures and then click + Add signature.
Enter a name for your signature into the Add a signature name field.
Choose your font settings and compose your signature.
You can select the new signature as the default signature for new messages, replies/forwards, or both using the respective checkboxes if you’d like. Then click Save.
Close the Settings window.

macOS

Microsoft Outlook for Mac

Open Microsoft Outlook.
Expand the Outlook menu in the top-left corner. If there is a check mark () next to Legacy Outlook, scroll down to the Legacy Outlook steps below. Otherwise, click Settings….
Click Signatures.
Click the plus sign () to Add a signature.
Enter a name for the signature in the Signature Name field and choose your font settings.
Compose your signature and click Save.
Close the compose signature window.
You can select a default signature for new messages, replies/forwards, or both using the respective drop-down menus if you’d like.
Close the Signatures window.

Legacy Outlook for Mac

Open Microsoft Outlook.
Expand the Outlook menu in the top-left corner. If there is a check mark () next to Legacy Outlook, click Settings…. Otherwise, scroll up to the Microsoft Outlook for Mac steps above.
Click Signatures.
Click the plus sign () to Add a signature.
Choose your font settings and enter a name for the signature in the Signature Name field.
Compose your signature and click the Save icon ().
Close the compose signature window.
You can select a default signature for new messages, replies/forwards, or both using the respective drop-down menus if you’d like.
Close the Signatures window.

Apple Mail

Open Apple Mail.
Near the top left corner, click Mail, and then click Settings.
Open the Signatures tab, and then click Exchange.
Click the plus sign to create a new signature, choose a name for the signature in the middle pane, and then edit its contents in the box to the right.
Editing an existing signature

If you want to edit a signature rather than create a new one, highlight the signature by clicking on it and then edit it in the box to the right.
If you would like to set your new signature to appear by default on all of your emails, you can do so with the Choose Signature drop-down menu.
Close the settings window. Your changes have been applied.

Windows

(new) Outlook for Windows

Open Outlook. One way to do this is to open the Start Menu (), click All >, and scroll down to Outlook.
Click File in the upper-left corner and select Settings.
Select the Accounts and Signatures categories.
Click Add signature.
Enter a name for the signature in the Add a signature name field and compose your signature below.

Font Settings

If you would like to change the font settings or formatting, you must first click into the signature text box to enable the formatting options in the ribbon.

You can select the new signature as the default signature for new messages, replies/forwards, or both using the respective checkboxes if you’d like. Then click Save.
Close the Settings window.

Outlook (classic) for Windows

Open Outlook (classic). One way to do this is to open the Start Menu (), click All >, and scroll down to Outlook (classic).
Click File in upper-left corner.
Select Options near the bottom-left corner.
Open the Mail category from the Outlook Options list.
Find the Compose messages section and click Signatures….
Click New to create a new signature, choose a name, and click OK. Or, select an existing signature to edit.
Compose or Edit your signature(s) in the provided box and click Save. Optionally, choose default signatures for New messages and Replies/forwards, and click OK.