Add an Email Signature

Contents

This page will take you through the steps of adding an email signature in Outlook Online, Outlook for macOS or Windows, and in Apple Mail.

Outlook Online

Navigate to Outlook Online.
Click the Gear icon near the upper-right corner to open the Settings menu.
Within the Account tab on the left side, select Signatures and then click + New signature.
Enter a name for your signature into the Edit signature name field.
Compose your signature and click Save.
Once you’ve saved your signature, you can select it as a default signature for new messages, replies/forwards, or both using the respective drop-down menus.
Click Save to apply your default signature selections.

Open the Outlook application.
Near the top left corner, click Outlook, and then select Settings.
Select Signatures.
Click the plus sign to create a new signature.
Editing an existing signature

If you want to edit a signature rather than create a new one, highlight the signature by clicking on it and click Edit.
Enter a Signature Name and compose your signature. Click the Save button when you are satisfied with your entry.
With your signature created, you can specify it as a default signature in the same settings window as before.
Close the settings window. Your changes have been applied.

Open Apple Mail.
Near the top left corner, click Mail, and then click Settings.
Open the Signatures tab, and then click Exchange.
Click the plus sign to create a new signature, choose a name for the signature in the middle pane, and then edit its contents in the box to the right.
Editing an existing signature

If you want to edit a signature rather than create a new one, highlight the signature by clicking on it and then edit it in the box to the right.
If you would like to set your new signature to appear by default on all of your emails, you can do so with the Choose Signature drop-down menu.
Close the settings window. Your changes have been applied.

Open Outlook.
Click File in the Outlook Ribbon.
Select Options near the bottom-right corner.
Open the Mail category from the Outlook Options list.
Find the Compose messages section and click Signatures….
Click New to create a new signature, choose a name, and click OK. Or, select an existing signature to edit.
Compose or Edit your signature(s) in the provided box and click Save. Optionally, choose default signatures for New messages and Replies/forwards, and click OK.

Open Outlook 2016 for Windows.
Click File in the Outlook Ribbon.
Click Options.
In the options window, click Mail.
Select Signatures.
Click New to create a new signature. You will be prompted to give a name for the signature. Compose your signature in the box marked Edit signature, then click Save.
To ensure your signature is attached in your email correspondence you will need to specify a default signature. In the box marked Choose default signature, select your UVM email, then select your newly created signature for New Messages and Replies/Forwards.
Click OK to finished creating and selecting your email signature.