Activities Requiring Approval
Types of Travel
If your international activity fits into any of the below categories, you must complete a set of forms in GoAbroad to receive UVM approval to travel internationally. This approval is required per the UVM International and U.S. Territory Travel – Safety and Security policy.
- An independent internship abroad, funded (in part/whole) by UVM and/or bearing UVM credit
- A College of Medicine international rotation/elective
- Undergraduate student research abroad, funded (in part/whole) by UVM and/or bearing UVM credit
- Graduate student research abroad, funded (in part/whole) by UVM and/or bearing UVM credit
- Any independent travel that is funded in part or whole by UVM (for example, competition or conference participation)
- Going abroad as part of a club that receives SGA funding
Requesting UVM Approval
Individual Travelers
To register your independent international travel with UVM:
- Follow the below link which will take you into the OIE’s application system, GoAbroad.
- Click "Apply Now."
- Login using your UVM credentials.
- You will be prompted to add a program itinerary before continuing. Input your travel dates and the location of your travel (you can edit this information in GoAbroad later if your travel dates change). If you are traveling to multiple locations, you can input each destination separately using the plus button to add additional itineraries.
- Click continue and complete all checklist items in the application.
Individual Independent Travel Registration
Most approval decisions will be made in a two-week turnaround time, however decisions for students seeking to travel to elevated risk locations may take up to six weeks. Requests should be submitted as soon as possible to allow sufficient review time.
Travel with Recognized Student Organizations
This process must be initiated by the Clubsigner(s) via Rally Point.
UVM Employees Leading a Group of Students
If you are a UVM faculty or staff member leading a group of UVM students abroad, follow the steps below.
Leading a group of students is defined as organizing travel for three or more students who would otherwise not be participating in this travel. For example, if you happen to be traveling to a conference that UVM students are also attending, this is not considered group travel. If you are bringing a group of students abroad for a research project or other purpose and are coordinating the group, that is considered group travel.
Only one group leader will complete the group leader process outlined below. Other group leaders and student travelers will follow the group member registration process as outlined below.
If you are a UVM employee traveling with individual students (for example, you are all attending the same conference) but not serving as a group leader, you do not need to register with the OIE but students must follow the Individual Travelers directions above.
If your group includes any non-UVM matriculated students (example: PACE students, students from another university who are traveling with you, etc.) contact travel.study@uvm.edu prior to initiating the registration process.
- Follow the UVM Employee Group Leader Registration link below which will take you into the OIE’s application system, GoAbroad.
- Click "Apply Now."
- Login using your UVM credentials.
- You will be prompted to add a program itinerary before continuing. Input your travel dates and the location of your travel (you can edit this information in GoAbroad later if your travel dates change). If you are traveling to multiple locations, you can input each destination separately using the plus button to add additional itineraries.
- Click continue and complete all checklist items in the application.
- Send the below Independent Travel Group Member Registration link to all students and other program leaders in your group and instruct them to complete the application following steps 2-5 above. The OIE cannot approve your travel until each traveler has completed a registration in GoAbroad.
Independent Travel UVM Employee Group Leader Registration
Independent Travel Group Member Registration
Most approval decisions will be made in a two-week turnaround time, however decisions for groups seeking to travel to elevated risk locations may take up to six weeks. Requests should be submitted as soon as possible to allow sufficient review time.
Approval Process
Approval Considerations
After completing the forms in GoAbroad, your request will be reviewed for approval. Considerations include:
- Destination(s): UVM's International Travel Advisory Group (ITAG) will review travel to destinations considered elevated risk by the US Department of State and/or UVM's emergency assistance provider and make an approval/denial decision based on the level of risk, the type of travel and traveler, risk mitigation strategies, etc.
- Activities: Certain activities may require additional approval and review by UVM's International Travel Advisory Group (ITAG).
- Timing of Travel: Late requests may not be reviewed on a timeline that would allow the travel to proceed as scheduled. Please plan ahead. If you have less than two weeks until your travel, email the OIE as soon as possible at travel.study@uvm.edu and we will work to review your travel as quickly as possible, if possible.
If your travel is approved, we will send you important approval information, including information about the University's travel and medical assistance provider, which approved UVM international travelers have access to.
Questions
Email travel.study@uvm.edu with questions.