Message to UVM Employees

Dear UVM Employees, I write to provide information about the Families First Coronavirus Response Act (FFCRA), which takes effect on April 1.  Under the FFCRA, eligible employees are entitled to the following benefits:

Emergency Paid Sick Leave

An employee is eligible for emergency paid sick leave (“EPSL”) if the employee is unable to work or to telework because the employee:

  • is subject to a federal, state, or local quarantine or isolation order related to COVID-19;
  • has been advised by a healthcare provider to self-quarantine due to COVID-19 symptoms;
  • needs to obtain a medical diagnosis or receive care related to COVID-19 symptoms;
  • has to care for or assist an individual who is under self-quarantine or is subject to a quarantine order for COVID-19; or
  • must care for a child if the school or place of care is closed or unavailable due to COVID-19.

Full-time employees may receive up to eighty (80) hours of EPSL. Part-time employees are eligible for a number of hours equal to the number of hours they work, on average, over a two-week period.  Subject to certain maximums, EPSL is paid at the employee’s regular pay for leave taken on the basis of the employee’s own condition.  For employees using EPSL to care for an individual or for childcare reasons, EPSL is paid at a rate that is equal to two-thirds of the employee’s regular pay. 

Public Health Emergency Leave

An employee who has worked for at least thirty (30) days is eligible for up to twelve (12) weeks of job-protected public health emergency leave (“PHEL”) if the employee is unable to work (or telework) due to a need to care for a child under 18 years of age if the child’s school or place of care has been closed, or the childcare provider is unavailable, due to a public health emergency. 

The first ten (10) days of PHEL are unpaid, although an employee may elect to substitute another form of available paid leave for those days.  The remaining ten (10) weeks of PHEL will be paid at two-thirds of the employee’s usual pay based on the employee’s regular work schedule, up to $200 per day.

New time reporting codes are being created in PeopleSoft and Kronos to document these COVID-19 specific leaves. More guidance about the use of these new codes will follow this week.

I hope you find this information helpful as you navigate the impact of COVID-19.  You can also view the U.S. Department of Labor’s poster for information about paid leave available under the FFCRA.  If you have any questions, please contact  Supervisors and managers should contact the labor and employee relations professional in their area.

With thanks from a grateful university,

Wanda Heading-Grant
Vice President, Human Resources, Diversity and Multicultural Affairs