coronavirusThe Vermont Department of Health and the Centers for Disease Control and Prevention have updated their recommendations and guidance related to COVID-19. As a result, and following the recommendation of the university’s Emergency Operations Group, President Garimella approved several policy and procedural changes. 

Travel

Anyone who travels to a country with a CDC Level 3 travel advisory (currently China, Italy, South Korea, and Iran) and CDC Level 2 (currently Japan) is required to self-quarantine off-campus for 14 days upon their return to Vermont and must seek an assessment with a health care provider before returning to campus. Employees should not report to work until the 14-day period has concluded and the health assessment results are negative for COVID-19. Guidance on time reporting will be available shortly. 

All travelers who have returned from Level 2 and Level 3 countries in the last 14 days should first call the Health Department at 802-863-7240. The Health Department will be in regular contact with you for a period of 14 days beginning from the day you left the affected area to monitor you for symptoms of shortness of breath, cough or fever. If you develop these symptoms, contact your health care provider immediately.

Travel Authorization

It is essential that UVM knows where our employees are traveling as this is a rapidly changing situation. 

Under existing university policy, all employees are currently required to obtain authorization for international travel.  Effective immediately, all employees are also required to obtain authorization for domestic travel through PeopleSoft. If you do not secure prior authorization for travel, you will be personally responsible for all costs associated with any travel disruption.

Information on the travel authorization process is available at the Disbursement Center website and staff are available to assist employees with the process. In addition, your unit’s business/financial officer is available to assist employees. 

Please see COVID-19 Travel Frequently Asked Questions for additional PeopleSoft instructions.

International Travel

At this time, the university is not limiting international travel to countries other than those designated as Level 2 and Level 3 (currently China, Italy, South Korea, Iran, and Japan). 

Any contracts related to international travel are being reviewed on a case-by-case basis to assure that there are appropriate means of canceling the contract if necessary, based on evolving circumstances.

The university is reviewing summer travel courses and other similar travel related programs and will be making a decision on those in the near future.

Direct Deposit

All employees are urged to sign up for direct deposit to assure that they receive their paychecks if they are absent, or if university operations are curtailed or limited in any way. In the event the university needs to reduce operations or implement social distancing strategies, you may not be able to pick up a paycheck in person, nor will it be able to be mailed to you, which will result in delay in your being paid. If you need assistance arranging direct deposit, please contact the Payroll and Tax Services Office.

Emergency Contact Information

To facilitate communication at this time, employees are encouraged to do the following:

  • Provide your supervisor your personal cell phone number or home phone number.  Employees are not required to provide this information, but you are encouraged to do so.
  • Update your emergency contact information in PeopleSoft system using Self-Service. Follow these step-by-step instructions on how to update personal information. Please contact hrsinfo@uvm.edu or call 802.656.3150 with questions about this.

I appreciate your cooperation and understanding as the university develops and implements strategies to address COVID-19.

PUBLISHED

03-10-2020