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Lived Name and Pronouns

UVM allows all students, staff and faculty to use a lived name in University records and systems when a legal name is not required.

Using a lived name is not the same as a legal name change.

You can change your lived name back to your legal name at any time. UVM community members can find information about legal name and gender changes on identity documents in Vermont here: https://www.outrightvt.org/changing-identity-documents/.

Your legal name will appear on certain records and forms of identification

When changing your name, it is important to consider situations in which you will be using your lived name, and decide whether or not you will need your name to be consistent on all records and forms of ID.

Your legal name will appear on your transcript, financial aid documents, visa documents, and W-2 forms. Additionally, some mailings and bills that go to your parents or guardians will reflect your legal name.

Lived Names @ UVM

What is a Lived name?

Lived names (preferred names, names in use) are names that an individual wants to be known by in the University community. Designating a lived name is not the same as a legal name change.

Lived names are chosen for a variety of reasons, including:

  • Names that reflect a cultural, religious or familial preference/practice
  • Names that students select for campus use because people mispronounce their given/birth names (e.g., international students, staff and faculty who have adopted Anglicized names)
  • Names that better reflect a person’s gender identity
  • Names under which someone has published academic works and wish to retain despite having married or had a legal name change.

What are pronouns?

Pronouns are a way of indicating the set of pronouns by which you should be identified. An example of pronouns is she/hers or they/them.

More information about pronouns may be found at mypronouns.org.

Do I have to provide a lived name or pronouns?

No, using a lived name or displaying pronouns is entirely optional. However, we strongly encourage their use.

Your lived name shows as the default in Banner, Blackboard, MS Teams, in the campus directory, in your UVM email, and on your CATcard. For many people, it makes sense to have the name they go by be reflected across campus systems. 

Students’ pronouns, if selected, display on class rosters in Blackboard, as well as in the student profile in Navigate. Student, faculty, and staff pronouns are visible in UVM’s online directory.  Pronouns may also be made visible in MS Teams and other systems by selecting the box:

If your legal name and your lived name are the same, you do not need to do anything; your legal name will be used unless you submit a lived name.

Can I use any lived name that I wish?

Your lived name will be used to identify you in most day-to-day University business and on some documents, so think carefully before indicating a lived name that you are not comfortable with being used in public settings within the University.

The University reserves the right to remove or deny a lived name submission if used inappropriately. This includes, but is not limited to, foul or inappropriate language or identifiers submitted to avoid a legal obligation or to create misrepresentation.

Lived name and pronouns are being implemented across campus, but some systems are still being modified to display them instead of legal name.

The following systems have been updated to display lived name for students

  • UVM Directory (unless you are a student who has chosen a FERPA exclusion)
  • Blackboard for students
  • MS Teams and other MS products including your UVM email
  • Student Employment (JobX)
  • CATcard
  • Degree Audit Reporting System (Degree Works)
  • Grade Reports
  • Class Roster
  • Advisee Lists
  • Navigate
  • Unofficial Transcripts
  • Library sign-out process

If you would like to make your legal name searchable in UVM’s directory, even if you live by another name, you can check the box under “Legal Name”, then click “Save”.

Generally, documents that the University provides to the federal government or in conjunction with a person’s Social Security Number require the use of a legal name.

Your legal name will continue to be used on official university documents, on authorized external communications not directed solely to you, and in systems that must use legal name due to legal or regulatory requirements.

For example, your legal name will continue to be used on:

  • Student Accounts
  • Financial Aid documents
  • 1098T tax forms
  • Responses to enrollment inquiries such as verification requests
  • Official transcripts
  • Authorized payer systems
  • College of Education teacher certification records
  • College of Medicine Medical Student Performance Evaluations (MSPE)

UVM uses Merit to list and distribute student achievements. Anyone can see your Merit page. Because legal names are used in this system, you do have the option to opt out of having a Merit Page. See https://help.meritpages.com/article/91-how-do-i-delete-my-merit-page for instructions.

Who has access to my legal name?

Limited staff with an administrative need (e.g., Public Safety, Registrar’s Office, and Student Financial Services) will see both legal and lived names and pronouns. Similar to GPAs and other sensitive information, these staff are trained on the implications of this access. Report any issues with this process to the Office of the Provost: https://www.uvm.edu/provost/contact.

Lived name project phase II in progress

Lived names for staff and faculty are not yet displaying correctly in all places. This is an ongoing HR/IT project.  We apologize and are working to resolve this.

The following systems have been updated to display lived name for staff and faculty

  • UVM Directory
  • MS Teams and other MS products including your UVM email

If you would like to make your legal name searchable in UVM’s directory, even if you live by another name, you can check the box under “Legal Name”, then click “Save”.

The following systems may still display legal name for faculty and staff, but are in the process of being fixed:

  • PeopleSoft
  • PeopleAdmin
  • Web Xtender
  • UVMClick
  • EMS
  • FAMIS
  • Kronos
  • Blackboard

Unfortunately, as of now, the Library is stuck using whatever was in PeopleSoft when you were first hired.

What if a UVM affiliate (including students, faculty, or staff members) refuses to use my lived name or pronouns?

If a UVM affiliate (including students, faculty, or staff members) refuses to use your lived name or pronouns and you would like to report this, please fill out the Bias, Discrimination, & Harassment Incident Reporting Form. All members of the UVM community may use this form to report bias incidents.

Updating your info

Setting a Lived Name and Pronouns

Changes are not immediate in all systems

It can take up to 24 hours for your Lived Name to appear across most campus systems. Other systems, such as Teams, may take longer. See “Frequently Asked Questions” for details.

Note for incoming students

For incoming first-year students, all directory information except for NetID will be hidden until classes start. They can still use this form, but the directory will not display any of the information from it until the start of the semester.

  1. Visit https://account.uvm.edu/directory and sign in with your NetID and password.
  2. Enter your Lived name. If you omit omit a first or last name, your legal name will be used instead.
  3. Check the box if you’d like an email alias to be created using your lived name and to set it as your default email address. You can always change your default email address using these instructions.
  4. Click the dropdown to select pronouns.
    Don't See Your Pronouns?

    If your pronouns aren’t listed, you can enter them manually by selecting “Other”.


  5. Check the box if you’d like to display pronouns in systems that support it.
  6. Scroll to the bottom and click Save.

How long will it take for my lived name to appear in UVM systems?

For most systems, a lived name change will appear after 24 to 48 hours. UVM systems regularly run sync processes which are necessary for the propagation of lived name or pronoun updates.

The exception is Microsoft Teams and some other Microsoft products. Currently, Microsoft Teams caches some information to assist with performance. This information includes user data, meaning it does not populate lived names and pronouns across all Teams applications every day. A lived name change may not be visible to you or to other members of the UVM community in a timely manner. We are working with Microsoft to ensure Teams and these other Microsoft products are in line with UVM standards.

Note for incoming students

For incoming first-year students, all directory information except for NetID will be hidden until classes start. They can still use the directory form to update their lived name and/or pronouns, but the directory will not display any of this information until the start of the semester.

Changing your university email address to better match your lived name

When updating your Lived Name, you can request a new email alias.

Make sure the box marked Created a new email alias for my account based off of this name is checked when updating your lived name at https://account.uvm.edu/directory.

  1. Visit https://account.uvm.edu/directory and sign in with your NetID and password.
  2. Remove or change your first, middle, and last name as desired.
  3. Scroll to the bottom of the page and click Save.

Information on Legal Name and Gender Change ID Documents

UVM community members seeking information about legal name and gender changes on identity documents in Vermont can find it at https://www.outrightvt.org/changing-identity-documents/

Students can follow the Legal Name/ID Change instructions on the UVM Registrar’s site to update name their name or ID on education records to reflect legal name changes.

Follow Legal Name/ID Change Instructions here

Information on Legal Name and Gender Change ID Documents

UVM community members seeking information about legal name and gender changes on identity documents in Vermont can find it at https://www.outrightvt.org/changing-identity-documents/

Faculty, Staff, and other Employees can contact Human Resource Services who will facilitate a new I-9 for name changes and other required employment documentation.

Contact Human Resource Services

Privacy Settings

Students are able to request that their information be excluded from the directory by requesting a FERPA (Family Educational Rights and Privacy Act) directory exclusion, which revokes the University’s right to share your information with any outside source.  To do this, select the option labelled “Prevent all information release about my status as a student and hide me from the directory”, and then click “Save”.

Note for incoming students

For incoming first-year students, all directory information except for NetID will be hidden until classes start. Students can take this time to select their preferred privacy settings, which will go into effect at the start of the semester.

FERPA Exclusion Warning

It is important to know that choosing to request a FERPA exclusion means that the University cannot confirm your student status for things such as credit card and insurance verfications, etc. without your writtten and signed release.  Learn more about what is considered FERPA Directory Information.

For more information, please contact the Registrar’s Office at 802-656-2045.

Need privacy protections?

Please contact Human Resources for more information. Phone: (802) 656-3150 Email: HRSInfo@uvm.edu

Updated on August 25, 2022

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