GEC meets as a committee of the whole typically monthly, from September to April. Agendas and materials for GEC members’ review are circulated one week prior to the meeting. Curricular affairs proposals requiring BOT approval (including proposals for new programs, substantial changes, termination, deactivation, etc.) should be submitted for review by the Graduate College team at least 11 business days in advance of the GEC meeting. It is at the discretion of the Graduate College to determine if a proposal can be added to a particular date’s meeting agenda. Academic units and graduate programs are strongly encouraged to engage the Dean of the Graduate College /Associate Dean for Academic Affairs and Innovation early – starting well before formal votes at the department and academic unit – and iteratively in proposal development.

Please refer to the table below for scheduled GEC meeting dates in AY25-26 and the deadlines for submitting curricular affairs proposals. Proposals approved by GEC are submitted to the Office of the Provost with a request for appropriate further review by the Faculty Senate Curricular Affairs Committee (CAC).

For a curricular affairs proposal to be considered by the BOT meeting in February 2026 it should be submitted to the Graduate College no later than November 24, 2025, for the December 2025 GEC meeting. For a curricular affairs proposal to be considered by the BOT meeting in May 2026 it should be submitted to the Graduate College no later than March 4, 2026, for the March 2026 GEC meeting.

NB: Substantial revisions of a program, proposals of new subject codes, and name change requests all must reach the Faculty Senate for vote at the January meeting, and therefore should be submitted to the Graduate College no later than 11 days before the December GEC meeting.

Please note that these dates represent a best-case scenario. GEC requests for revisions, concerns raised during the CAC public comment period, etc. can extend the approval process.

* Last meeting at which proposals for substantial revisions to a program, name changes, or new subject code requests can be considered and still be included in the Catalogue for the following academic year

Faculty Senate Curricular Affairs Committee (CAC) 

Faculty Senate Curricular Resources